Manage Event Center

Document created by Cisco Documentation Team on Sep 21, 2016Last modified by Dave DeCarlo on Jun 19, 2017
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Update Event Center Site Settings


     
1   Select Configuration > Event Center > Options.
2   Specify options under Site Options.
3   Select Update.

Site Options

                              

Option

Description

Default host landing page

Specifies page to display to meeting hosts when meetings end. Choose from the following options:

  • Use WebEx branded default page: To display the default WebEx page. To also display promotional content for free WebEx trials, select Show promotional content.

     

  • Use customized page: Enter the URL of another page to display to hosts when meetings end.

     

    Note       You do not need not enter "http://" in the URL.

     

Default Attendee landing page

Specifies page to display to meeting attendees when meetings end. Choose from the following options:

  • Use WebEx branded default page: To display the default WebEx page. To also display promotional content for free WebEx trials, select Show promotional content.

     

  • Use customized page: Enter the URL of another page to display to attendees when meetings end.

     

    Note       You do not need not enter "http://" in the URL.

     

Join page

To display promotional content for free WebEx trials on the page that hosts and attendees use to join meetings, select Show promotional content.

Invitation email

To display promotional content for free WebEx trials on invitation emails, select Show promotional content.

Recording access

To bypass the mini user info form for recording access, select Bypass the mini user info form.

iCalendar

Specifies if you want to receive Microsoft Outlook Meeting Accepted, Tentative, and Declined emails from attendees.

Join event options

  • Attendees can join using Flash: Specifies if you want to allow attendees to join using Flash technology to join a meeting.

     

  • Select if you want Flash to be tried First or Last.

     

In-event options

  • Automatically record: Specifies if you want to automatically record all sessions using Network Based Recording (NBR).

     

  • Send notification email: Specifies if you want an email sent to the host when the event recording is ready.

     

  • Enable attention tracking: Specify if you want to enable the attention tracking functionality for meetings.

     

    Note       The Automatically record feature is only available if the recording option is provisioned on your site.

     

Default Options

Select the Default Page for users to view. Options are applied to the site as defaults, but individual users can change them.

Reassign an Event to a Different Host

You can reassign an event to another Event Center host. The event is removed from the original host's My Meetings page, and then appears on the new host's My Meetings page. The new host can edit the event to change any information about it, including the password.

       
1   Select Configuration > Event Center > Host Reassignment.
2   Find the event in the list that appears. Alternatively, search for the event by selecting Username, Event number, or Event date and then by entering the appropriate criteria in the Keywords box.
3   Select the Reassign link for the event that you want to reassign.
4   Find the new host in the list that appears. Alternatively, search for the event by selecting Username, Name, or Email address. Then enter the appropriate criteria in the Keywords field to refine the list.
5   Select the new host and select Reassign.

Customize the Event Center Registration Form

You can customize the registration form on which registrants provide information for a particular event. When customizing the form, you can choose which standard options you want to appear on the form and create custom options.

An event host can change the information that appears on the default enrollment form when scheduling an event on the Customize Registration Questions page.

       
1   Select Configuration > Event Center > Required Fields.
2   Under Standard Options, select each option that you want to require on the registration form.
3   (Optional) Under My Custom Options, add custom options to the form by selecting any of the following:
  • Text Box: Opens the Add Text Box page, on which you can specify text boxes that appear on the Enrollment form.

  • Check Boxes: Opens the Add Check Boxes page, on which you can specify check boxes that appear on the Enrollment form.

  • Option Buttons: Opens the Add Option Buttons page, on which you can specify option buttons that appear on the Enrollment form.

  • Drop-Down list: Opens the Add Drop-Down List page, on which you can specify a drop-down list that appears on the Enrollment form.

  • Registration Questions: Opens the Add From My Registration Questions page, where you can select the questions that appear on the registration form.

4   Select the check box for the options you want to make required on the form. Use the up and down arrows under Change Order to change the order the fields options.
5   Select Save.

My Custom Options

Text Box

                     

Option

Description

Text box label

Specifies the text that appears to the left of the text box. A text box label can contain a maximum of 256 characters.

Type

Specifies whether the text box contains a single line or multiple lines on which a customer can type. If you select Multi-line, specify the number of characters for Width, and the number of lines in the Height box.

Width

Specifies the width of the text box, in characters. The number that you specify determines how the text box appears on the form, but does not affect the number of characters that a customer can type in the text box. A text box can contain a maximum of 256 characters.

Height

Specifies the number of lines that the text box contains. To specify several lines, first select Multi-line under Type. If you do not specify several lines, Site Administration uses the default height, which is one line.

Save

Saves your changes to the form.

Close

Closes the window without saving your changes.

Check Boxes

                     

Option

Description

Type

Specifies the type of the option that you are want to add or edit. By default, Check Boxes is selected. To specify another type, select it from the drop-down list.

Group label for check boxes

Specifies the text that appears to the left of a group of check boxes that you add to a form. To specify a group label, type it in the box. If you are adding only one check box and do not want a group label, leave this box blank.

Check box...

Specifies the text label that appears to the right of the check box, and whether the check box is selected or cleared by default on the form. To add a check box to the form, type its label in the box, and then choose Cleared or Selected from the corresponding drop-down list.

Note Only those check boxes for which you specify a label appear on the form.

Add additional check boxes

To add check boxes, select an appropriate number from the drop-down list.

Note You can add a maximum of 99 check boxes. Once you add 99 check boxes, the Add additional check boxes option is unavailable.

Save

Saves your changes to the Enrollment form.

Close

Closes the window without saving your changes.

Drop-Down list

                        

Option

Description

Type

Specifies the type of the option that you are want to add or edit. By default, Option Buttons is selected. To specify another type, select it from the drop-down list.

Group label for option buttons

Specifies the text that appears to the left of a group of option buttons that you add to the form. To specify a group label, type it in the box.

Default choice

Specifies which option button is selected by default on the form. To specify a default choice, first ensure that you have specified the labels for the option buttons, then select the number for the button in the drop-down list.

Choice...

Specifies the text label that appears to the right of the option button. To add an option button to the form, type its label in the box.

Add additional choices

To add option buttons, select an appropriate number from the drop-down list.

Note You can add a maximum of 99 option buttons. Once you add 99 option buttons, the Add additional choices option is unavailable.

Save

Saves your changes to the Enrollment form.

Close

Closes the window without saving your changes.

Registration Questions

                  

Option

Description

Questions

Specifies the custom questions that you have created. Select the check box next to a saved question to add it to the default Enrollment form.

Type

Specifies the type of question: text box, check box, drop-down list, or option (radio) button.

(Check box)

This check box specifies whether a question is selected for adding to the Enrollment form.

Add

Adds selected questions to the Enrollment form.

Close

Closes the window without adding selected questions to the Enrollment form.

 


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