Meeting Center: Setting Privileges and Sound Alerts (WBS29.13, WBS30)

Document created by roeakins on Feb 27, 2015Last modified by rruman on Oct 19, 2015
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Introduction

Meeting Center includes two features that give hosts and presenters more control over interactions in a meeting.

  • Privileges—The presenter can assign privileges to all participants (or give a specific attendee special privileges) to control what attendees can see and do in a meeting.
  • Sound Alerts—The host can choose to receive sound alerts when specific meeting events occur, and participants can choose to receive a sound alert when a new chat message is received.

 

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Assigning Privileges

If the host has not modified privileges when scheduling a meeting, participants are assigned default privileges.These default privileges provide the ability to:

  • Send private chat messages to other participants.
  • Broadcast chat to all participants.
  • View the list of participants.
  • Accept remote control of shared applications, web browsers and desktops.

The presenter can modify the default privileges during the meeting.

 

To modify participant privileges during a meeting:

1. Access the Participant privileges dialog using one of the following methods:

    • Right-click the title bar of the Participants panel or Chat panel and select Assign Privileges.
    • Select Participant > Assign Privileges from the menu bar. The Participant Privileges dialog appears.

Participant_Privileges_Communicate_tab.png

    2. Select All Participants, OR expand the participant list, then select a participant’s name.

    3. Select Participants or Communicate.

    4. Clear a check box to remove the privilege, or select it to give the participant(s) that privilege.

Note: See Available Participant Privileges for information about available privileges.

    5. Click Assign.

 

To assign all privileges:

     1. Select All Participants, or the participant to whom you want to assign all privileges.

     2. Click Assign all privileges. All privilege check boxes on both tabs are selected.

     3. Click Assign.

 

To clear all privileges:

     1. Select All Participants, or the participant to whom you want to assign all privileges.

     2. Click Assign all privileges. All privilege check boxes on both tabs are selected.

     3. Click Assign all privileges again. All privilege check boxes on both tabs are cleared.

     4. Click Assign.

 

To restore default privileges:

     1. Select All Participants, or the participant to whom you want to assign all privileges.

     2. Click Reset to Meeting Defaults.

     3. Click Assign.

 

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Available Participant Privileges

Each available participant privilege is described briefly below.

 

On the Participants tab:

 

Check...To allow participants to...
PrintPrint any shared documents, presentations, or whiteboards that appear in the content viewer.
SaveSave any shared documents, presentations, or whiteboards that appear in the content viewer.
AnnotateUse annotation tools to annotate on shared documents, presentations or whiteboards.
Participant listView the names of all other participants on the Participants panel. If this option is not selected, participants will see only the names of the meeting host and presenter.
Any documentNavigate through any documents or presentations shared in the content viewer, regardless of the content that appears in the presenter’s content viewer.
ThumbnailsView small previews of pages, slides or whiteboards that appear in the content viewer at any time, regardless of the content that appears in the presenter’s content viewer.
Any pageNavigate independently through the document or presentation shared in the presenter’s content viewer.
Share documentsShare documents presentations, and whiteboards. Copy and paste any pages, slides, and whiteboards in the content viewer.
Control shared applications, web browser, or desktop remotelyRequest remote control of a shared application, web browser, or desktop. If this privilege is cleared, participants cannot request remote control of content the presenter is sharing during a meeting.
Record a meetingRecord all interactions during a meeting and play them back at any time. You can only select this option if you selected Recording as a meeting option.

 

On the Communications tab:

Participant_Privileges_Communicate_tab.png

Check...To allow participants to...
HostChat privately with only the meeting host. If a participant sends a chat message to the host, it appears in only the host’s chat viewer.
PresenterChat privately with only the presenter. If a participant sends a chat message, it appears only in the presenter’s chat viewer.
Other participantsChat privately with any other participant not including the meeting host and presenter.
EveryoneChat publicly with all participants at once, including all participants the meeting host and the presenter.
Contact Operator PrivatelyDial 00 at any time during a teleconference to contact the operator for your teleconferencing service. This option is only available if your Meeting Center site includes the private operator option.

 

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Setting Sound Alerts

During a meeting, the host can specify sound alerts for participants’ specific actions, such as joining or leaving the meeting. Meeting Manager saves your sound preferences on your computer; however, if you start or join a meeting on another computer, you must specify your preferences again if you want to customize them. In addition, individual participants can set their own preferences for sound alerts, which play when a new chat is received.

To set participant sound alerts (host only):

     1. In the meeting window, select Edit > Preferences or right-click the title bar of the Participants panel and select Sound Alerts. The Preference dialog appears.

Sound_Alerts_Participants.png

     2. Select the Participants tab.

     3. Under When a Participant, select the check box next to each action for which you want to play a sound.

     4. Select a sound from the sound drop-down list, or click Browse to locate a sound on your computer.

     5. Click the Play icon to preview the selected sound.

     6. Click OK.

 

To set chat alerts (host and participants):

     1. In the meeting window, select Edit > Preferences and select Sound Alerts. The Preference dialog appears.

Sound_Alerts_Chat.png

     2. Select the Chat tab.

     3. Select the Play selected sound checkbox.

     4. Select a sound from the sound drop-down list, or click Browse to locate a sound on your computer.

     5. Click the Play icon to preview the currently selected sound.

     6. Click OK.

 

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