Event Center: Post-event Tasks

Document created by rruman on Mar 16, 2015Last modified by rruman on Jul 22, 2015
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Introduction

After the event ends, you will have tasks and administrative activities to perform, including:

  • Reviewing and distributing the event recording to event participants (and others, if desired).
  • Viewing the event reports to get statistics and participant information. Use the information to evaluate the event so you can make adjustments to future events, if necessary.

Use this article as a guide to completing these tasks.

 

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Review the Event Recording

Before making the event recording available:

  • Confirm that the recording file name does not contain spaces or periods.
  • Note the length of the recording file.
  • View the recording to make sure that it plays without any problems.

 

To review the event recording:

1. Log in to your WebEx site.

2. In the left navigation panel, click My Event Recordings. A list of recordings is displayed.

3. Locate the recording you want to play, then click the title. The Recording Information page is displayed.

4. Click Play Now. The recording opens and begins playing automatically.

 

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Share or Publish the Event Recording

Share the event recording with attendees, or publish it to make it available to all visitors to your WebEx service site.

 

To share an event recording:

1. Log in to your WebEx site.

2. In the left navigation panel, click My Event Recordings. A list of recordings is displayed.

3. Locate the recording you want to share, then click the title. The Recording Information page is displayed.

4. Click Send Email. The Share My Recording dialog is displayed.

5. Enter or select the email addresses of recipients you want to share the recording with.

6. Click Send. Each recipient receives an email with a link to the recording of the event.

 

To publish an event recording:

1. Log in to your WebEx site.

2. In the left navigation panel, click My Event Recordings. A list of recordings is displayed.

3. Locate the recording you want to publish, then click the title. The Recording Information page is displayed.

4. Click Modify. The Edit Recording page appears.

5. Locate Type, then select Listed.

6. Select any additional options:

    • Require a password to prevent unauthorized access if the recorded event contains proprietary or sensitive information.
    • Create a survey to be displayed after the viewer has finished viewing the recording, if desired.
    • Provide a URL if you want the viewer to be taken to a specific Web site after viewing the recording.

7. Click Save to publish the recording. The recording is added to the Event Recordings page.

 

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Review Event Reports

Review the event reports to see information about:

  • Attendance
  • Participant activity during the event
  • The number of times the event recording has been viewed and downloaded

 

To access a report:

1. Log in to your WebEx site.

2. Click My WebEx, then click My Reports in the left navigation panel. The available reports are listed.

3. Select the report you want to review. The Search Criteria page is displayed.

4. Complete the search fields to identify and locate the report for your event.

5. Click Display Report. The report you select is displayed.

 

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