Event Center: In-Event Procedures and Pointers

Document created by roeakins on Mar 12, 2015Last modified by rruman on Jul 1, 2015
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  • View in full screen mode

 


Use the steps and information below to help you interact with attendees after your event has started.

 

When the Meeting Begins

 

To customize the Message/Greeting feature to include technical support:

  1. On the menu bar, click Event > Welcome Message and delete the existing message.
  2. Check the Display this message when attendees join the meeting box.
  3. Enter the technical support number into the text box.
  4. Click OK and close the window.

 

To assign Attendee Privileges:

  1. Click Attendee > Assign Privileges To... Attendees to display the Attendee Privileges dialog box.
  2. Enable the following privileges: Record the event, and Private chat with Host, Presenter, and Panelists.
  3. Click Assign.

 

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Helpful Information

 

Designate the presenter:

  • Event host is initially the presenter.
  • Presenter #1 and Presenter #2 both the join the event as panelists. The presenter status is gained once the presenter ball is passed. Presenter #2 will appear as a panelist until he or she receives the presenter ball from the host. Only the host can pass the presenter ball.
  • Any panelist may be passed the presenter ball.
  • Host may reclaim the presenter role or change the presenter at any time during the event.
  • Changing the Presenter discontinues the sharing of any application, Web browser, or screen. However, documents, presentations, and/or whiteboards currently being shared remain in the content viewer.

 

Provide attendees with information on the following:

  • Entering and exiting full-screen view.
  • Using chat and Q&A
  • Technical support contacts.
  • Returning to a presentation using the Share menu.
  • Answering polls that are presented during an event.

 

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