Event Center: Event Scheduling Worksheet (WBS29.13, WBS30)

Document created by rruman on Mar 12, 2015Last modified by Justine Hills on Aug 16, 2017
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Introduction

Use this worksheet to make decisions before you schedule your event on your WebEx site, or to select options you want to save in an event scheduling template that you can use later to fill scheduling fields automatically.

For details information about scheduling an event, see Event Center: Scheduling an Event (WBS29.13, WBS30)

 

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Basic Information

Basic_Information.png

 

Event type
Event name
Listed on public calendar
Delete from My Meetings when completed
Registration
Event password
Program

 

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Date and Time

Date_and_Time.png

 

Start date
Start time
Estimated duration

Time zones

Attendees can join ____  minutes before the scheduled start time
Attendees can also connect to the audio conference
Email reminder
Send me a reminder email ____ minutes before event starts

 

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Audio Conference Settings

Audio_Conference_Settings.png

For information about event audio, see Event Center: Managing Event Audio (WBS29.13, WBS30)

 

None
WebEx Audio
Display global call-in numbers
Allow attendees to receive a call back (call-in will still be available)
Estimated number of callers (up to 500 callers)
Provide audio to attendees using Audio Broadcast
Mute upon entry for all participants
Entry & exit tone
Other teleconference service

Instructions

 

Provide audio to attendees using Audio Broadcast
Use VoIP only

 

 

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Event Description and Options

Event_Description_and_Options.png

 

Description

Host image
Event material
Who can view the attendee list
All participants
Only the host, presenter, and panelists
Video
Turn on video
View high-quality video
View thumbnails
Post-event survey
Do not display survey to attendees
Display survey in pop-up window
Display survey in main browser window (instead of destination URL)
Destination URL after event

 

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Attendees and Registration

Attendees_and_Registration.png

For information about event registration, including customizing the registration form, see Event Center: Managing Event Registration (WBS29.13, WBS30)

 

Attendees

Invite friends
Maximum number of registrants
Registration form
Maximum number of registrants
Registration form
Destination URL after registration
Registration ID required
Registration password
Approval required

 

 

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Presenters and Panelists

Presenters_and_Panelists.png

 

Panelists

Panelists info

Allow panelists to upload documents associated with the event
Panelist password

 

 

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Email Messages

Email_Messages.png

 

Email format
Plain Text
HTML
Include iCalendar Attachments
Invitation emails
Attendees
Panelists
Registration emails
Pending
Approved
Rejected
Event in Progress
Event updated emails
All Approved Registrants
All Attendees
All Panelists
Reminder emails
1st Reminder
2nd Reminder
Follow-up emails
Thank You for Attending
Absentee Follow-up Email

 

 

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Attachments

    Outcomes