Getting Started with WebEx Event Center

Document created by Cisco Documentation Team on May 5, 2017
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WebEx Event Center makes hosting an online event easy. Whether you're launching a product or holding an all-hands, you can deliver a polished, interactive presentation with multimedia, Q&A, and polling to engage your audience.

Schedule an Event

Log in to your organization's WebEx Event Center site, go to Host an Event > Schedule an Event. At a minimum, complete event information, like registration requirements, date, audio settings, and attendees.

To help keep the event running smoothly, invite panelists to serve as subject matter experts, answer questions, and manage polls.



Start an Event

At the scheduled event time, log in to your organization's WebEx Event Center site. Go to My WebEx > My Meetings, locate your event, and select Start.



Join an Event

When you were invited to a WebEx event, you received an email with instructions. Just click the link to join the event. Under Join Event Now, enter your name and email address, and then click Join Now.


Tip


You might be asked to enter an event password. You can find this in your event invitation.


The WebEx Event Center user interface is simple. Event options in the center and participants and other panels on the right.



Connect to Audio

To connect to the audio during a WebEx event, you can use your phone or your computer (with a headset).

Go to and select the way you'd like to connect.



Start Your Video

The event host can always share their video during an event. Up to five panelists can share their video during an event.

When you join an event, your video is off by default. If you'd like others to see you, select to start your webcam. The button turns blue when your video is on.

Change your mind and don't want to be on video? Select to stop your video for the event. The button turns gray when your video is off.




Tip


To allow a panelist to share their video, in the Participants panel, select . Then, select the check box next to a panelist’s name to allow them to share video.


Share Content

Hosts can share their screen during the event by selecting .

Hosts and panelists can share files. To share a file, such as a Microsoft PowerPoint presentation, under , select More Options > Share File.



Your sharing option (screen, file, or application) is saved for you for the next time you select .


Tip


If you want an attendee to share a file, have the host make them a panelist. To do this, in the Participants panel, click View all attendees, select the attendee, and select Make Panelist.


Record an Event

Your events are important. If your whole team can't be there, or if you want to make recorded events available, record your event to share later. The recording includes the audio, video, and presentations.

While in your event, select to record right away. You and your attendees will see at the bottom of the user interface when recording is in process.


Tip


Your WebEx site may already be set to record your events automatically. If not, talk to your WebEx site administrator about setting it up.


When the event ends, you’ll receive an email with the recording link.

Your recording typically arrives soon after the event, but it might take a while, depending on recording size, site bandwidth, and other factors.




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