Manage Recorded Events

Document created by Cisco Documentation Team on Nov 12, 2015Last modified by Cisco Documentation Team on May 24, 2017
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View Recorded Events Overview

 

If an event host publishes a recorded event on your Event Center website, you can view the recording. A host may require that you do one or both of the following to view a recorded event:

  
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    Register to view a recorded event. In this case, you must provide your name, email address, and any other information that the host requires.

      

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    Provide a password. In this case, you must obtain the password from the host.

      

    To view a recorded event, you must use WebEx Player. Your Event Center website automatically downloads WebEx Player to your computer the first time you view a recorded event.

      

    If you have a user account, you can also download WebEx Player from the Support page on your Event Center website.

      

  

Play or Download a Recorded Event

 

You can stream or download a recording file, depending on which option the host specifies.

  

When you play a recording for the first time, your WebEx site automatically downloads WebEx Player to your computer.

  
         
1    If the host requires that you have a user account to view a recording, sign in to your WebEx site.
2    On the left navigation bar, select Attend an Event > Event Recordings.
3    Do one of the following, as appropriate:
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    Select Playback for the recording you want to play.

      
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    Select Download for the recording you want to download.

      
4    If playing or downloading the recording requires a password, enter the password that the host gave to you.
5    Select Playback or Download, as appropriate.
6    If viewing the recording requires registration, provide the required information on the form that appears, and then select Submit.

Publish a Recorded Event Overview

 

If you record an event using WebEx Recorder, you can publish and make available the recording on your event service website's Event Recordings page in one of the following ways:

  
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    If the recording is made from the integrated or standalone WebEx Recorder, upload the recording file, with a .wrf extension, from your local computer to the My Event Recordings page and publish it from that page.

      

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    If the event was recorded on the server, the WebEx server automatically uploads the recording file to the My Event Recordings page. You can maintain and publish the recording from that page.

      

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    Specify the web address, or URL, at which the recording resides on a publicly accessible web server, such as your organization's website. To use this option, you can ask your organization's Webmaster to store the recording on the server and provide you with the URL for the recording.

      

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    Send an email to share the event recording.

      

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    Send an email to vendors to share an event recording.

      

  

Before publishing a recorded event, you can:

  
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    Specify that users provide registration information before viewing the recording and customize the registration form.

      

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    Provide information about the recording, such as a description of the recording and the presenter, the duration, and so on.

      

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    Set an access password for viewing the recording.

      

  

Once you publish a recording, you can edit information about it at any time.

  

For more information about using the different types of WebEx Recorder and WebEx Player, see the guide WebEx Recorder and Player User's Guide on the Support page of your Event Center website.

  

Upload a Recording File

 

If you recorded an event using the integrated or standalone WebEx Recorder, you can upload the recording file, with a .wrf extension, from your local computer to the My Event Recordings page and then publish it from that page.

  

If you recorded an event on the server, the WebEx server automatically uploads the recording file, with an .arf extension, to the My Event Recordings page once you stop the Recorder. You do not need to upload it yourself.

  

 

  
        
1    Log in to your Event Center website.
2    From the left navigation bar, select My Event Recordings.
3    Select Add Recording.
4    On the Add Event Recording page, enter information and specify options.
5    Select Save.

Publish a Recorded Event

 

All event recordings are unlisted by default: they appear only on the My Event Recordings page. You must log in to your Event Center website to view and maintain the recordings.

  

To publish a recording and make it available for all visitors to your site, you must specify to list the recording: the recording appears on the Event Recordings page, which is accessible to each site visitor.

  

After a recording is added to the My Event Recordings page, your event service generates URLs for streaming and downloading the recording on the Recording Information page. You can copy and paste the URLs in an email message that you send to event participants.

  

If you require a password for playing or downloading a recording, ensure that you communicate it to the intended viewers, such as in an email message.

  
            
1    Log in to your Event Center website.
2    On the left navigation bar, select My Event Recordings.
3    Upload your recording, if you have not yet done so.
4    Select the More icon for the recording that you want to edit:
5    Select Modify from the menu.   

The Edit Event Recording page appears.

  
6    In the Type drop-down list, select Listed.
7    Select Save.   

The recording appears on the Event Recordings page. You can verify it by selecting Attend an Event (left navigation bar) > List of Events > View Event Recordings.

  
8    (Optional) Send an email share an event recording.
9    (Optional) Send an email to vendors to share an event recording and track viewing.

Delete a Published Recording

 

You can remove a published recording at any time.

  
        
1    Log in to your Event Center website.
2    From the left navigation bar, select My Event Recordings.
3    Select More to display additional options.
4    Select Delete from the menu.
5    Select OK to confirm.   

When you remove a recording from the My Event Recordings page, you also remove it from the Event Recordings page.

  

Edit Information about a Recorded Event

 

You can edit information about a recorded event at any time. If you already published a recording, the changes you make to the recording information will appear on the Event Recordings page, which is accessible to all visitors to your Event Center website.

  
        
1    Log in to your Event Center website.
2    From the left navigation bar, select My Event Recordings.
3    Select the More icon for the recording that you want to edit.
4    Select Modify from the menu.   

The Edit Event Recording page appears.

  
5    Make your changes, then select Save.

Send an Email to Share a Recording

         
1    Log in to your Event Center website.
2    From the left navigation bar, select My Event Recordings.
3    Open the Share My Recording window:
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    Select the email icon for the recording that you want to share with others.

      
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    Select the linked name of the recording you want to share. On the Recording Information page, select Send Email.

      
4    Select recipients for your email:
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    Select Select Recipients to select contacts from your Contacts list

      
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    Type email addresses in the Send to list, separated by commas.

      
5    (Optional) Type a message in the Your message box.
6    Select Send.   

Your email message will be sent to the selected recipients, and will include information about the recording and a link to play it.

  

Send an Email to Vendors and Track Viewing of Recording

 

You can send an email to up to three vendors and use source IDs to track from which sources attendees view the recording.

  
       
1    Log in to your Event Center website.
2    From the left navigation bar, select My Event Recordings.
3    Open the Send Recording to Vendor window:
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    On the My Event Recordings page, select More next to the recording you want to share to display additional options.

      

    From the More menu, select Send to Vendor.

      
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    Select the name of the recording you want to share. On the Recording Information page, select Send to Vendor.

      
4    Specify up to three vendors for your email then select Send.   

Your email message will be sent to the specified vendors, and will include information about the recording and a link to play it.

  
 

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