Configure Meeting Options for Your Site

Document created by Cisco Documentation Team on Nov 13, 2015Last modified by Dave DeCarlo on Jun 19, 2017
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Allow Users to Sign up for a WebEx Host Account



Note


When Single Sign-On (SSO) is enabled on a WebEx site, this feature is not available.

 
 
     
1   On the left navigation bar, select Configuration > Common Site Settings > Options.
2   In the Account Management Settings section, check the Allow host account signup check box.
3   Select Update.

Allow Users to Sign up for a Webex Attendee Account


Note


When Single Sign-On (SSO) is enabled on a WebEx site, this feature is not available.

 
 
     
1   On the left navigation bar, select Configuration > Common Site Settings > Options.
2   In the Account Management Settings section, check the Allow attendee account signup check box.
3   Select Update.

Allow Users to  Identify Internal Participants

When provisioned for your site, you can turn on the option to identify or tag internal meeting participants. Internal participants are those  that are internal to an organization. Participants that have been authenticated  using single-sign-on (SSO) are considered internal participants.

When enabled, "(internal)" appears next to each internal  participant's name in the Participants panel, and wherever the name appears in  the meeting and reports.

This feature is available only to organizations that enable  SSO.


Note


If SSO authentication is enabled, the Display internal user tag in participant list setting is not available. If you enable SSO authentication, the settings for SSO authentication override this setting.


     
1   On the left navigation bar, select Configuration > Common Site  Settings > Options.
2   In the Site  Options section, check the Display internal user tag in participant list check  box.
3   Select Update.

Allow Users to Add Session Information to Calendars

This procedure is for Meeting Center, Training Center, and Event Center only. Use this procedure to enable iCalendar functionality on your site, and to show the Add to My Calendar button in the WebEx session information page. iCalendar is a standard calendar format. With iCalendar, users can share calendar information and automatically update their schedules.

     
1   On the left navigation bar, select Configuration > Common Site Settings > Options.
2   In the Site Options section, check the iCalendar (Show Add to My Calendar for EC, MC, and TC) check box.
3   Select Update .

Allow Users to Use Text Messaging

     
1   On the left navigation bar, select Configuration > Common Site Settings > Options.
2   Under Site Options, check the Enable text messaging (SMS) check box.
3   Select Update.

Allow Users to Choose an Alternate Host

This procedure is for Meeting Center and Event Center only. You can allow hosts to designate another person to be the "alternate host" for a WebEx session. A user might do this, for example, if they schedule a meeting but plan to join late and want the alternate host to start and run the meeting. The alternate host must also have a WebEx host account.

     
1   On the left navigation bar, select Configuration > Common Site Settings > Options.
2   In the Schedule Meeting Options section, select When scheduling a meeting, users can choose an alternate host.
3   Select Update.

Allow Users to Schedule Meetings for Other Users

This procedure is for Meeting Center and Event Center only.

Before You Begin

Users who schedule meetings must have a WebEx host account.

     
1   On the left navigation bar, select Configuration > Common Site Settings > Options.
2   In the Schedule Meeting Options section, select the Users can let other users schedule meetings on their behalf check box.
3   Select Update.

Allow Users to Print or Save the File Being Shared

This procedure is for Meeting Center, Event Center, and Training Center only.

     
1   On the left navigation bar, select Configuration > Common Site Settings > Options.
2   In the Site Options section, check the Allow Print/Save in Document sharing check box.
3   Select Update.

Uncheck this option to prevent attendees from printing or downloading a file during sharing.

Allow Cisco Unified MeetingPlace Users to Join External Meetings WBS30

This procedure is for Meeting Center and WBS30 only. Set the default behavior in the meeting scheduler and Productivity Tools scheduler for whether to allow attendees located on the public Internet to join a meeting. The option first must be turned on for a meeting host in order to allow external attendees to join a meeting. If the setting is not selected in the scheduler, only attendees within the same internal network can join a meeting.

Before You Begin

This option is available only if your WebEx site is provisioned with the following:

  • The Cisco Unified MeetingPlace integration option

     

  • The WebEx Node for MCS option

     

          
1   To set up a new user, on the left navigation bar, select Users > Add User. To update an existing user account, select Users > Edit User, and then select a user.
2   Scroll down to the Privileges section.
3   Next to Meeting Center, select Allow external attendees.
4   Select Add or Update to save your changes.
5   On the left navigation bar, select Configuration > Common Site Settings.
6   Scroll down to Cisco Unified MeetingPlace Integration Settings.
7   To allow external attendees, check Default MP external attendees.
8   Select Update to save your changes.

 


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