Manage Polls

Document created by Cisco Documentation Team on Nov 12, 2015Last modified by Cisco Documentation Team on Sep 1, 2017
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Designate the Role of Polling Coordinator

 

As the host, you are the polling coordinator by default at the beginning of an event. You can however assign the role of polling coordinator to a panelist.

  
     
1    On the Participants panel, select the name of the panelist whom you want to designate as the polling coordinator.
2    On the Participant menu, select Change Role To > Polling Coordinator.   

The polling functions become available on the designated panelist's Polling panel.

  

Create a Questionnaire Overview

To conduct a poll, you must first create a poll questionnaire. You can create poll questionnaires by using one of these methods:

  • WebEx Poll Questionnaire Editor: This standalone version of the WebEx Poll Questionnaire Editor allows you to create poll questionnaires outside an event, save them, and open them during an event.

     

    To download the Editor, go to the Downloads page by selecting Support > Downloads on the left navigation bar.

     

  • Polling panel inside an event: To save time in an event, you can start the event earlier than the scheduled time, create questionnaires on the Polling panel, save them, and then open them during the actual event.

     

Create a Questionnaire (Windows)

        
1    Open the WebEx Poll Questionnaire Editor or the Polling panel in an event.   

You can start the WebEx Poll Questionnaire Editor by going to Start > Programs > WebEx on your desktop.

  
2    In the Question section, select one of these question types:
  •  

    To create a multiple-answer question, select Multiple choice > Multiple Answers.

      
  •  

    To create a single-answer question, select Multiple choice > Single Answer.

      
  •  

    To create a text question, select Short answer.

      
3    Select New, and then type a question.
4    In the Answer section, select Add, and then type an answer. To type another answer, select Add. The question and answers appear in the Poll Questions area.
5    To add more questions, repeat steps 2 to 4.

Create a Questionnaire (Mac)

         
1    Open the Polling panel in the event.
2    Select the Add a Question icon and then type the question.
3    Select the Add an Answer icon and then type the answer.
4    To add more answers, repeat step 3.
5    To add more questions, repeat step 2.
6    To change the question type, select the text Click here to change question type that appears under the specific question and then do one of the following:
  •  

    To create a multiple-answer question, select Multiple Answers.

      
  •  

    To create a single-answer question, select Single Answer.

      
  •  

    To create a question that requires a text answer, select Short Answer.

      

Edit a Questionnaire

        
1    To change the type of question:
  •  

    Select the question, and then select the new type of question in the Question section.

      
  •  

    Select Change Type.

      
2    To edit any question or answer that you entered:
  •  

    Select the question or answer, and then select the Edit icon.

      
  •  

    Make your changes.

      
3    To delete a question or an answer:
  •  

    Select the question or answer, and then select the Delete icon.

      
4    To rearrange questions or answers:
  •  

    Select the question or answer, and then select the Move Up or Move Down icon, as appropriate.

      
5    To delete an entire questionnaire, select Clear All.  

If you have not saved the questionnaire, a message box appears, asking whether you want to save it or not.

  

Display a Timer During Polling

 

You can specify that a timer displays for participants and yourself when a poll is in progress.

  
      
1    Open the Polling Options dialog box.
  •  

    If you use Windows, select Options at the bottom of your Polling panel.

      
  •  

    If you use the Mac, select the Options icon on the lower-right portion of the Polling panel.

      
2    In the dialog box that appears, select Display, and then type the length of time in the Alarm: box.
3    Select OK.

Specify Options for Poll Results

 

Poll results may contain the number of responses for each answer and the percentage of participants who choose each answer. When preparing a poll questionnaire, you can choose to base the percentage for each answer on either of the following:

  
  •  

    The total number of attendees in the event, including those who do not respond to the poll

      

  •  

    The number of attendees who submit at least one answer to the poll

      

  
      
1    Open the Polling Options dialog box.
  •  

    If you use Windows, select Options at the bottom of your Polling panel.

      
  •  

    If you use the Mac, select the Options icon on the lower-right portion of the Polling panel.

      
2    Select one or both of these options:
  •  

    Include no answer: Specifies that the poll results include “non-respondents,” that is—attendees who do not respond to any of the answers in the poll.

      
  •  

    Show number of responses: Specifies that the poll results for each answer show the number of respondents out of the total number of attendees in the poll.

      

    The total number of attendees in the poll can be all attendees in the event or only those who respond to the poll, depending on whether you select Include no answer in the Polling Options dialog box. If you do not select Include no answer, the percentage for each answer in your poll results are based on only those who respond to the poll.

      
3    Select OK.

Open a Poll

 

After you finish preparing a poll questionnaire, you can open the poll.

  
Before You Begin 

If you prepared your questionnaire in advance and saved it, you must first display it on the Polling panel.

  
      
1    Display your poll questionnaire on the Polling panel, if you have not done so.
2    Select Open Poll.  

The questionnaire appears on participants' Polling panels. Participants can now answer the poll.

  

As participants answer the questions, you can watch the polling status on your Polling panel.

  
3    Select Close Poll when the time is up.  

If you specify a timer and the poll times out, the poll automatically closes.

  

Participants can no longer answer questions.

  

Once you close a poll, you can view the poll results and optionally share them with participants.

  

Share Poll Results with Participants

 

After you close a poll, you can share the poll results with participants.

  

The poll results you can share during an event are anonymous. However, Event Center records responses from each participant, in addition to group results, and allows you to save those individual and group results.

  
     
1    In the Share with attendees section on your Polling panel, check Poll results.
2    Select Apply.  

The results of the poll appear in the participants' Polling panels, just as they do on your Polling panel.

  

The Results column indicates the percentage of attendees who chose each answer. The Bar Graph column provides a graphic representation of each percentage in the Results column.

  

Save a Poll Questionnaire in an Event

 

After you create a poll questionnaire in an event, you can save it as a .atp file. You can open the file for use in any event.

  
       
1    Select File > Save > Poll Questions.
2    Select a location at which to save the file.
3    Type a name for the file.
4    Select Save.   

Event Manager saves the poll questionnaire to a file at the location you specified. Poll questionnaire filenames have a .atp extension.

  

Save the Results of a Poll

 

After closing a poll, you can save the responses in one of these ways:

  
  •  

    Text File group result: Saves the percentage of attendees who chose each answer in a .txt file

      

  •  

    Text File individual attendees result: Saves the responses from each attendee, in addition to the group results, in a .txt file

      

  •  

    CSV group result: Saves the percentage of attendees who chose each answer in a .csv file

      

  •  

    CSV individual attendees result: Saves the responses from each attendee, in addition to the group results, in a .csv file

      

  
         
1    Close the poll if you have not done so.
2    Select File > Save > Poll Results.   

To save the results of multiple polls into a single file, select Save > All Poll Results.

  
3    Select a location at which to save the file.
4    In the File name drop-down list, enter a name for the file.
5    In the Save as type drop-down list, select the format in which you want to save the results.
6    Select Save.  

You can now view poll results by opening the file.

  
Tip        

Event Center automatically saves poll questionnaires and group and individual results every two minutes to the default folder C:\Documents and Settings\<$USER ROOT$>\My Documents\WebEx on your computer. If the folder does not exist and cannot be created when the event starts, the alternate folder is C:\My WebEx Documents. If you ever lose your poll questions or results, recover them in the designated folder or contact the WebEx Technical Support for more information.

  
  

Open a Poll Questionnaire File

 

If you saved a poll questionnaire to a file, you can display the questionnaire on your Polling panel by opening the file.

  

You can open a poll questionnaire file only during an event.

  
      
1    Select File > Open Poll.
2    Select the poll questionnaire file that you want to open.  

A poll questionnaire file has a .atp extension.

  
3    Select Open.  

The poll questionnaire appears on your Polling panel. You can now open the poll to the participants.

  

Take a Poll Quick Reference Tasks

                                        

Task

Action

Change the type of question

Select the question, then select the new type of question in the Question section and then select Change Type.

Edit a question or answer

Select the question or answer, select the Edit icon, and then make your changes.

Delete a question or an answer

Select the question or answer, and then select the Delete icon.

Rearrange questions or answers

Select the question or answer, and then select the Move Up or Move Down icon.

Delete an entire questionnaire

Select Clear All.

Display a timer during polling

  1. Open the Polling Options dialog box by doing one of the following:

     

    • Windows: Select Options at the bottom of your Polling panel.

       

    • Mac: Select the Options icon on the lower-right portion of the Polling panel.

       

  2. Select Display, and then type the length of time in the Alarm: box and then select OK.

     

Open a poll

  1. With your poll questionnaire displayed on the Polling panel, select Open Poll.

     

  2. When the poll is done, select Close Poll. Or, if you specified a time, the poll closes automatically.

     

Share poll results with participants

In the Share with attendees section, select either or both of Poll results and Individual results and then select Apply.

Save a poll questionnaire during the event.

Select File > Save > Poll Questions and follow the prompts.

Save the results of a poll

Select File > Save > Poll Results and follow the prompts.

Or, to save the results of multiple polls into a single file, select Save > All Poll Results and follow the prompts.

Open a poll questionnaire file to display the questionnaire on your Polling panel

Select File > Open Poll Questions and follow the prompts.

Specify options for poll results

  1. Select Options from the lower portion of your Polling panel.

     

  2. Select one or both to include in poll results:

     

    • Include no answer, to include non-respondents.

       

    • Show number of responses, to show number of respondents out of total number of attendees. To include only respondents, do not check Include no answer.

       

 

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