Quick Reference Tasks: Share Content
Presenters can share nearly any type of content during an event.
As a Presenter, if you want to share…
Everything on your computer screen.
Share > My Screen
A file that does not need editing during the event.
For instance, a video or slide presentation.
Share > File (Including Video)
An application or a file that needs editing during the event.
For instance, showing a new application’s capabilities or demonstrating how to draw 3D shapes in graphic software.
Share > Application
A blank work area where you can collaborate with other event participants using both text and graphics tools to highlight, add notes, and create basic images.
Share > Whiteboard
A website where you guide the participants to various web pages, but where media effects, video, and sound are not playable.
Share > Web Browser
Files or applications that are located on a remote computer, and you have installed the Access Anywhere agent on it.
For instance, you are traveling and want to demonstrate a software application that is only licensed to your office computer.
Share > Remote Computer
Your entire event window, but no other part of your computer screen.
Share > My Event Window
As a Participant if you want to...
Control your view of shared software
Close your sharing window
Request annotation control of shared software
Request remote control of shared software
Share a File
Choose an Import Mode for Presentation Sharing (Windows)
Navigate Slides, Pages, or Whiteboards Using the Toolbar
Advance Pages or Slides Automatically
When sharing a document or presentation in the content viewer, you can automatically advance pages or slides at a specified interval. Once you start automatic page or slide advancement, you can stop it at any time.
|1||In the Event window, select the tab for the document or presentation for which you want to advance pages or slides automatically.|
|3||To change the time interval for advancing pages, do one of these:|
|5||(Optional) Close the Automatically Advance Pages dialog box by selecting the Close button in the upper-right corner of the dialog box.|
|6||To stop automatic page or slide advancement, reopen the Automatically Advance Pages dialog box and select Stop.|
Show Slide Animations and Transitions in a Shared Presentation
To show slide animations and transitions, you must share the presentation as a Universal Communications Format (UCF) file. The UCF import mode automatically converts a PowerPoint file to a UCF file when you share it.
If at least one event participant is using the Java Event Manager, animations and slide transitions will not display during the event. The event host can prevent participants from joining an event using the Java Event Manager when scheduling the event.
Add New Pages to Shared Files or Whiteboards
|1||In the content viewer, select the tab for the document, presentation, or whiteboard to which you want to add a page or slide.|
|2||Select . |
Paste Images in Slides, Pages, or Whiteboards
|1||In the content viewer, select the tab for the document, presentation, or whiteboard in which you want to paste an image.|
|2||Select . |
Save a Presentation, Document, or Whiteboard
You can save any shared document, presentation, or whiteboard that appears in the content viewer. A saved file contains all the pages or slides in the document, presentation, or whiteboard that is currently displayed in the content viewer, including any annotations and pointers that you or other attendees added to them.
Open a Saved Document, Presentation, or Whiteboard
Print Presentations, Documents, or Whiteboards
|1||In the content viewer, select the tab for the document, presentation, or whiteboard that you want to print.|
|3||Select the printing options that you want to use, and then print the document. |
When printing shared content in the content viewer, Event Manager resizes it to fit on the printed page. However, for whiteboards, the Event Manager prints only the content that lies within the dashed lines on the whiteboard.
Share an Application
|2||Do one of the following: |
|3||To share an additional application, select the application that you want to share:|
|4||To switch between applications, select the drop-down arrow next to the Share button.|
|5||To stop application sharing, select Stop Sharing on the title bar of the application that you no longer want to share or the Event Controls Panel.|
Applications with Detailed Color
By default, Event Manager sends images of shared software using 16-bit color mode, which is the equivalent of your computer's “High Color” (16 bit) setting. This mode provides an accurate representation of color for most shared applications. However, if your shared application contains detailed color images-such as color gradients-the color may not appear accurately on participants' screens. For example, color gradients may appear and color “bands.”
If the accuracy and resolution of color in a shared application is important, you can turn on True Color mode in Event Manager. Using this mode, however, may affect the performance of application sharing.
Before turning on True Color mode, ensure that your monitor display is set to True Color (either 24- or 32-bit color). For more information about setting options for your monitor, refer to Windows Help.
Share Applications with Detailed Color (Windows)
Share Applications with Detailed Color (Mac)
Share Multimedia Content in the Media Viewer
Prevent Event Attendees from Sharing Rich Media Files
Request Participants to Check Their Rich Media Players
If you plan to show Universal Communications Format (UCF) multimedia presentations in the event, you can request participants to verify that rich media players are installed on their computers before they join the event.