Join a Meeting

Document created by Cisco Documentation Team on Dec 8, 2015Last modified by Dave DeCarlo on May 25, 2017
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Join a Meeting from the Email Invitation


When you receive an email invitation for a meeting, you can join it in one of the following ways:

  • Join the WebEx meeting: You can select the link in the email invitation to join the meeting. If you select the link in the invitation while using a computer, you will join the meeting on your computer. If you select the link in the invitation on your mobile device and you have installed the Cisco WebEx Meetings mobile app, you are redirected to the mobile app to join the meeting.

     

    Once you have joined the WebEx meeting, you can choose your audio and video connection. You can receive a call on your phone, you can call in, or you can use your computer to connect to the meeting audio.

     

    If your site supports it, you can also connect to audio and video using a video conferencing system, or you can receive a call from the meeting to your video.

     

  • Join from a videoconferencing system or application: If your WebEx site and your account are enabled for Meeting Center video conferencing, the email invitation contains a video address for the meeting. You can dial this video address from your videoconferencing system or application to join the meeting. In addition, if the host scheduled your TelePresence system as a room resource within Microsoft Outlook, you can select Join Meeting on the TelePresence system to join the meeting directly from that system.

     


    Note


    If your WebEx site and account support Meeting Center video conferencing, when the TelePresence room is added as a room resource, you can select Join Meeting directly from the TelePresence device. This feature is also known as One Button to Push (OBTP).


     

     

  • Join by phone:  If you are not joining the meeting online and just want to join from your phone, you can dial the numbers in the meeting invitation to call in to the meeting. This is also how you can join a Personal Conference meeting or Audio Only meeting.

     

The meeting invitation contains other information that you may need to join the meeting, such as the meeting number or access code, the meeting password, and the numeric meeting password if you are joining from a video system or a phone.

If you are the host, and you need the host key and host access code, select the provided link at the bottom of the email invitation.

Join from the WebEx Site with an Account

        
1   Log in to your WebEx site.
2   Go to My Meetings. The My WebEx Meetings page appears.
3   If you see your meeting in the list, select Join.
4   If you do not see your meeting, it may be unlisted:
  1. Go to Attend a Meeting.
  2. Enter the meeting number, and then select Join.
5   If necessary, enter the required information and select Join.

The Join button might be inactive if attendees are not allowed to join before the host. Once the host joins, the Join button is available.

6   Choose your audio connection. You can receive a call on your phone, you can call in, or you can use your computer to connect to the meeting audio.

If your site supports it, you can also connect to audio and video using a video conferencing system, or you can receive a call from the meeting to your video conferencing system.

Join from the WebEx Site without an Account

      
1   Go to the WebEx site.
2   Enter the meeting number and select Join.
3   If necessary, enter the required information and select Join.

The Join button might be inactive if attendees are not allowed to join before the host. Once the host joins, the Join button is available.

4   Choose your audio connection. You can receive a call on your phone, you can call in, or you can use your computer to connect to the meeting audio.

If your site supports it, you can also connect to audio and video using a video conferencing system, or you can receive a call from the meeting to your video conferencing system.

Join from a Mobile Device

You can join a meeting from your mobile device if you have installed the Cisco WebEx Meetings app.

     
1   Start your Cisco WebEx Meetings app.
2   Tap Join Meeting.
3   Choose your audio connection. You can receive a call on your phone, you can call in, or you can use your computer to connect to the meeting audio.

If your site supports it, you can also connect to audio and video using a video conferencing system, or you can receive a call from the meeting to your video conferencing system.

Join a Personal Room Meeting

     
1   Do one of the following:
  • If you received an email invitation, select the link in the email invitation. The host's Personal Room Information page appears.
  • Copy the Personal Room URL and paste it into the address bar of the browser and press enter. The host's Personal Room Information page appears.
  • On your WebEx site, select Attend a Meeting, and then enter the host's Personal Room ID.
    Note       You can find the host's Personal Room host ID in the Personal Room URL. For example, if the Personal Room URL is organizationname.webex.com/meet/jparker, the host’s Personal Room host ID is jparker. The Personal Room Information page appears.
2   Select Join.
3   Choose your audio connection. You can receive a call on your phone, you can call in, or you can use your computer to connect to the meeting audio.

If your site supports it, you can also connect to audio and video using a video conferencing system, or you can receive a call from the meeting to your video conferencing system.

Join from a Video Conferencing System

You can start or join a video meeting with any supported video system, such as Cisco or Polycom.


Note


If your WebEx site and account support Meeting Center video conferencing, when the TelePresence room is added as a room resource, you can select Join Meeting directly from the TelePresence device. This feature is also known as One Button to Push (OBTP).


      
1   Open the virtual keyboard or get the remote control for your video conference system.
2   Select Dial or New Call.
3   Select the keyboard button and dial the video address.
4   Follow the system prompts.

Join from a Video Conferencing Application

You can start your meeting using a video application such as Cisco Jabber Video.

      
1   Open your app.
2   Dial the video address.
3   Select Start, Call, or the appropriate control for starting a video call.
4   Follow the prompts.

Join a Meeting from the WebEx Productivity Tools Panel

      
1   Start WebEx Productivity Tools. The WebEx Productivity Tools panel opens.
2   Locate the meeting you want to join in the My Meeting list.

When it is time to join your meeting the word Join appears next to the meeting.

Note      

If the word Join has not appeared next to the meeting it is not time to join or the host has not started the meeting.

3   Select Join.
4   If necessary, enter the meeting password and select Join.

 


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