Manage Session Types

Document created by Cisco Documentation Team on May 6, 2016Last modified by Cisco Documentation Team on Jul 13, 2017
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About Session Types

Session types define the features and options that are available for scheduled sessions. To create custom session types, your WebEx service must have the custom session types option enabled. You can create up to four custom session types for each primary session type that your service includes.

 

The primary session types for your WebEx service are listed on the home page in Site Administration, under Session Types.

 

For example, if your WebEx service includes the Meeting Center Pro session type, you can create four more "Pro" session types. Each session type can provide a different set of features and options.

 

After you create a custom session type, you can assign it to specific users, to manage security, bandwidth usage, or similar administrative activities. For example, you can use session types to prevent specific users from using the "remote control" option during screen sharing. This session type would prevent others outside your organization from accessing files on employees’ computers or on network servers. Create a custom session type that does not include the remote control option, and then assign only this session type to specific users.

 

Depending upon your WebEx pricing model, some named host accounts may be associated with each session type. This controls how many people in your organization can host meetings.

 

Understand Session Type Features

The following feature options are for a Meeting Center PRO custom session type, but are typical for all WebEx services.

 

Some WebEx features listed in the user interface is marked as "Not available" if they are not provisioned for your site. Features that are not available for Meeting Center are noted here.

  
                                                                                                                               

Features

 

Select to

 

Alert - blinking

 

See an orange alert if a participant’s panel is collapsed or closed and it requires attention (for example, someone joins the meeting, a poll opens, chat message received). The alert status remains flashing until the participant opens and views the change.

 

Alert - sound

 

Play a sound when certain meeting events occur (for example, someone joins or leaves the meeting, a participant selects the Raise Hand icon, chat message received).

 

Annotation tools

 

Allow participants to annotate, highlight, explain, or point to information on shared content.

 

Application sharing

 

Allow presenters to show one or more applications to demonstrate software or edit documents.

 

Application sharing - remote control

 

Allow participants to request remote control of the application that the presenter is sharing.

 

Breakout sessions

 

Not Available for Meeting Center

 

Custom scripts

 

Not Available for Meeting Center

 

Chat

 

Determine whether Chat feature is available. If so, determine whether Chat panel is opened, minimized, or closed for participants by default when meeting starts.

 

Closed captions

 

Determine whether Closed Captions feature is available. If so, determine whether Closed Captions panel is opened, minimized, or closed for participants by default when meeting starts.

 

Document and presentation sharing

 

Allow presenters to share documents or presentations that do not need to be edited during the meeting.

 
Note      

When not provisioned, file sharing, whiteboard, and quick start tab elements are also not available on your site.

 
 

Desktop sharing

 

Allow presenters to share entire contents of their computers, including applications, windows, file directories, and mouse movements.

 

Desktop sharing - remote control

 

Allow participants to request remote control of the presenter’s desktop.

 

Desktop/
Application/Web Browser sharing - True Color support

 

Allow presenters to share content with presenters in True Color mode. True Color mode provides more detailed color, with options for either better imaging or better performance.

 

Feedback

 

Not Available for Meeting Center

 

File transfer

 

Allow participants to transfer files to each other during a meeting.

 
  • Choose to include mapped network drives for file locations.

     

 

Hands-on demo

 

Not Available for Meeting Center

 

Hands-on lab

 

Not Available for Meeting Center

 
  • File Browsing – Not Available for Meeting Center

     

  • Display local mapped network drivers – Not Available for Meeting Center

     

  • Display remote mapped network drivers – Not Available for Meeting Center

     

 

Log on as a different user

 

Not Available for Meeting Center

 

Look who's talking

 

Allow the participant that is currently speaking to be identified by a flashing icon next the participant’s name.

 

Meeting transcript

 

Allow hosts to send general meeting information and files in an email to participants.

 

Notes

 

Determine whether Notes feature is available. If so, determine whether Notes panel is opened, minimized, or closed for participants by default when meeting starts.

 

Outlook/Lotus Notes Integration

 

Allow users to schedule meetings with Microsoft Outlook or IBM Lotus Notes.

 

Participant list

 

Determine whether Participant list feature is available. If so, determine whether Participants panel is opened, minimized, or closed for participants by default when meeting starts.

 

Polling

 

Determine whether Polling feature is available. If so, determine whether Polling panel is opened, minimized, or closed for participants by default when meeting starts.

 

Enable these polling control options:

 
  • Display individual results – share poll results with participants anonymously

     

  • Save individual results – save responses from each participant in a .txt file

     

  • Testing and Grading – Not Available for Meeting Center

     

  • Include no answer – allow short-answer questions

     

  • Show number of responses – list number of participant responses in polling status

     

 

End-to-End Encryption

 

Encrypt all WebEx session data.

 

PKI Encryption

 

Use digital certificates (PKI) to encrypt WebEx session data.

 

Practice Session (Event Center only)

 

Not Available for Meeting Center

 

Q & A

 

Not Available for Meeting Center

 

Participant can grab presenter role

 

Allow participants to take the presenter ball directly from another participant so that they can share content during the meeting.

 

Recording client-side

 

Allow hosts to record meetings on their local drives.

 

Recording network-based

 

Allow hosts to record meetings on the network server.

 

Remote computer sharing

 

Allow presenters to share content that resides on a remote computer.

 

Remote printing

 

Allow presenters to print content that is being shared in a meeting.

 

Share web content

 

Allow presenters to share their web browsers.

 

Show QuickStart to host and presenter

 

Not Available for Meeting Center as an option – default for all hosts and presenters

 
  • Show QuickStart to all attendees as well – Not Available for Meeting Center and Training Center

     

 

Video

 

Determine whether Video feature is available. If so, determine whether Video panel is opened, minimized, or closed for participants by default when meeting starts.

 

WebEx Video

 

Allow high-quality video for meetings on your site.

 
  • Multipoint video ($C only) – Not Available for Meeting Center or Training Center

     

  • Allow Cisco Unified Videoconferencing (CUVC)

     

  • Allow entering a CUVC Meeting ID in the meeting scheduler

     

 

Web browser sharing

 

Allow presenters to share web browsers and related web content during the meeting.

 

Web browser sharing - remote control

 

Allow participants to share web browsers and related web content during the meeting.

 

Web-based testing

 

Not Available for Meeting Center

 

Whiteboard

 

Allow presenters to draw objects and type text that all participants can see in their content viewers.

 
 

Create Custom Session Types (WBS30)

You can create up to four custom session types for each primary session type that your WebEx service includes. You must have custom session types options enabled, to see Session Types options in the navigation bar. For more information, or if you do not see Session Types in the navigation bar, contact your WebEx representative.

 

Note


Once you create a new session type, you cannot delete it. However, you can modify it or turn off it.

 
 
         
1    On the navigation bar, select Configuration > Common Site Settings > Session Type List.
2    In the Session Code column, locate the primary session type for which you want to create a custom session type.
3    Select the Add new custom session type for <session type> link.
4    Enter a name for the custom session type.
5    Select the features that you want to include in the session type.
6    Select Add.
Note      

To enable hosts to host sessions with the custom session type you created, enable that session type for the host user account.

 
 

Create a Cisco Unified Videoconferencing Session Type (WBS30)

With the Cisco Unified Videoconferencing (CUVC) session type, you can integrate WebEx services with video conferencing sessions on the CUVC system. A meeting ID helps you accomplish this integration.

 

Before you can integrate WebEx services with the CUVC system, ensure that:

 
  • The CUVC option is available for your WebEx site.

     

  • You have enabled the CUVC option on the settings page.

     

  • Note: When the CUVC option is enabled, the CUVC Desktop replaces WebEx video during a session.

     

    You can configure the CUVC integration by using either a Dynamic CUVC meeting ID or a custom CUVC meeting ID.

     

 
            
1    On the navigation bar, select Configuration > Common Site Settings > Session Type List.
2    In the Session Code column, locate the primary session type for which you want to create a custom session type.
3    Select the Add new custom session type for <session type> link.
4    On the Add Custom Session Type page, type a name for the session type in the Session Name box.
5    Scroll down to locate the Cisco Unified Videoconferencing (CUVC) option.
Note      

If you do not see the Cisco Unified Videoconferencing (CUVC) option, it may not be provisioned for your site.

 
 
6    Select Cisco Unified Videoconferencing (CUVC) and type the CUVC URL to enable the CUVC integration with the selected WebEx service. If you do not provide the CUVC URL, an error message appears when you try to add the session type.
7    (Optional) Configure the CUVC integration by providing either the Custom CUVC Meeting ID or the Dynamic CUVC Meeting ID.
  • To provide the Custom CUVC Meeting ID, select Allow entering a CUVC Meeting ID in the meeting scheduler.

     
  • To provide a Dynamic CUVC Meeting ID, do not select Allow entering a CUVC Meeting ID in the meeting scheduler. The WebEx Meeting number represents the CUVC Meeting ID when you schedule a meeting. You must also include a "service prefix" in the %MeetingID% variable for the CUVC URL. For example, http://hostname.example.com/path/?ID=<Service_Prefix>%MeetingID%.Allow entering a CUVC Meeting ID in the meeting scheduler is unchecked by default.

     
8    (Optional) Select Example URL to view the Help topic for the CUVC configuration.
9    Select Add to create the CUVC session type.

Enable a Session Type for a Host Account

        
1    On the navigation bar, select Users > Edit User.
2    Locate the user by using the Search feature, or by using the Index feature and finding the user in the list.
3    Select the link for the user account.
4    In the Session Type section, check the check box for the desired session type.
5    Select Submit.

Enable a Session Type for All New Users (WBS30)

      
1    On the navigation bar, select Configuration > Common Site Settings > Session Type List.
2    In the Default for New Users column, check the corresponding check box for the desired session type.
3    Select Update.

Change a Custom Session Type (WBS30)

       
1    On the navigation bar, select Configuration > Common Site Settings > Session Type List.
2    In the Session Code column, locate the primary session type and then click the link for the custom session type that you want to edit.
3    Change the feature settings for the session type.
4    Select Update.

Turn on or Turn off a Custom Session Type (WBS30)

      
1    On the navigation bar, select Configuration > Common Site Settings > Session Type List.
2    In the Active column, check or uncheck the corresponding check box to turn on or turn off the session type, respectively.
3    Select Update.
 

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