Manage Information in My WebEx

Document created by Cisco Documentation Team on Jun 16, 2016Last modified by Cisco Documentation Team on Jun 23, 2017
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Manage Files in Your Personal Folders


Your user account includes personal storage space for files on your WebEx site. These files are stored in My WebEx > My Files > My Documents page. Your site administrator determines the amount of space available for storing files. If you require more disk space, contact your site administrator.

1    Go to My WebEx > My Files > My Documents.
2    Under Action, select the Create Folder button to create a new folder. You can enter a name and a description for the folder.
3    Under Action, select the Upload button to upload one or more files to a selected folder.   

You can upload up to three files at a time.

4    Under Action, select the Download button to download a selected file.   

Follow any instructions that your web browser or operating system provides to download the file.

5    To edit a folder or file, select it and then select the Edit Folder or Edit File button.   

For folders, you can specify the following properties:


    Name and description



    Read and write access



    Password protection


6    If you want to search for a specific file or folder, in the Search For box, type all or part of the file's name or description, and then select Search.
7    Use the Move and Copy commands to move or copy a selected file or folder to a different folder.

Import Contact Information in a File to Your Address Book


You can add information about multiple contacts simultaneously to your personal address book, by importing a comma-separated or tab-delimited values file (.csv). You can export information from many spreadsheet and email programs in CSV format.




If an error exists in any new or updated contact information, a message appears, informing you that no contact information was imported.

1    Generate a .csv file from the application you want to import from, or export a .csv file from your WebEx Contacts page and then edit it to add more contacts in that format.       

For more information, see Export Contact Information to a .csv File.

2    Select My WebEx > My Contacts.
3    In the View list, select Personal Contacts.    
4    In the Import From list, select Comma- or Tab-Delimited Files.
5    Select Import.
6    Select the .csv file in which you added new contact information.
7    Select Open.
8    Select Upload File.       

The View Personal Contacts page appears, allowing you to review the contact information you are importing.

9    Select Submit.       

A confirmation message appears.

10    Select Yes.

Export Contact Information to a .csv File


You can save your contact information as a CSV file to import it into another application, or to generate a CSV file template that you can then use to add contact information and then import it later. See Import Contact Information in a File to Your Address Book.


If you add a new contact, ensure that the UID field is blank.

1    Select My WebEx > My Contacts.
2    In the View list, select Personal Contacts.    
3    Select Export.
4    Save the .csv file to your computer.
5    Open the .csv file that you saved in a spreadsheet program, such as Microsoft Excel.
6    (Optional) If contact information exists in the file, you can delete it.
7    Specify information about the new contacts in the .csv file.
8    Save the .csv file.

Create a Distribution List in Your Address Book


You can create distribution lists for your personal address book. A distribution list includes two or more contacts for which you provide a common name and appears in your Personal Contacts list. For example, you can create a distribution list named Sales Department, which includes contacts who are members of your Sales Department. If you want to invite members of the department to a meeting, you can select the group rather than each member individually.

1    Select My WebEx > My Contacts.
2    Select Add Distribution List.       

The Add Distribution List page appears.

3    In the Name box, type the name of the group.
4    (Optional) In the Description box, type descriptive information about the group.
5    Under Members, locate the contacts that you want to add to the distribution list, by doing any of the following:

    Search for a contact, by typing all or part of the contact's first or last name in the Search box.


    Select the letter that corresponds to the first letter of the contact's first name.


    Select All to list all contacts in your Personal Contacts list.

6    (Optional) To add a new contact to your Personal Contacts list, under Members, select Add Contact.
7    In the box on the left, select the contacts that you want to add to the distribution list.
8    Select Add to move contacts you selected to the box on the right.
9    After you finish adding contacts to the distribution list, select Add to create the list.       

In your Personal Contacts list, the Distribution List indicator appears to the left of the new distribution list. You can select the list name to edit it.