Inviting Attendees and Presenters to a Scheduled Training Session

Document created by Cisco Documentation Team on Jun 28, 2016Last modified by Cisco Documentation Team on May 30, 2017
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About Inviting Attendees and Presenters to a Scheduled Training Session

   

You can:

    
  •      

    Specify their email addresses

         

  •      

    Select contacts in your personal address book

         

  •      

    Specify information about new contacts in your personal address book, and then select them for inclusion in your list of attendees

         

    

When inviting attendees and presenters to a scheduled training session, you can select contacts in the following lists:

    
  •      

    Personal contacts: Includes any individual contacts that you have added to your personal address book. If you use Microsoft Outlook, you can import the personal contacts that you keep in an Outlook address book or folder to this list of contacts.

         

  •      

    My groups: Includes any contact groups that you have created for your personal address book.

         

  •      

    Company address book: Your organization's address book, which includes any contacts that your site administrator has added to it. If your organization uses a Microsoft Exchange Global Address List, your site administrator can import its contacts to this address book.

         

    

Each invitee receives an invitation email message that includes the following:

    
  •      

    A link that the attendee or presenter can select to join the training session or obtain more information about it

         

  •      

    The training session password, if you specified one

         

  •      

    Teleconferencing information, if your training session includes an integrated teleconference

         

  •      

    The session number, which the attendee must provide if your training session is unlisted

         

    

Note


    

Once you start a scheduled training session, you can invite more attendees.

    
   

Invite Attendees and Presenters to a Scheduled Training Session

      
1    On the Schedule Training Session or Edit Scheduled Training Session page, scroll to Attendees or Presenters, and then select the appropriate Invite button.
2    Add any of the following to the invited list:
  •       

    Individual contacts and contact groups already in your personal address list, and individual contacts in your company address book.

          
  •       

    New individuals who are not already contacts in one of your address lists.

          
3    Select Schedule or Update.

Invite a New Attendee or Presenter to a Scheduled Training Session

         
1    On the Invite Attendees or Invite Presenters page, under New, provide information about the attendee or presenter.       
Note             

If you do not know the appropriate country code, select Country or region. In the window that appears, select the country from the drop-down list, and then select Close. The country code appears in the Country or Region box.

      
     
2    (Optional) To add the new information to your personal address book, check the box.
3    (Optional) To make this person an alternate host—one who can start this training session and act as the host—check the box.       
Note             

An alternate host must have a user account on your Training Center website.

      
     
4    Select Add Attendee or Add Presenter.
5    (Optional) To remove new participants from your list, check their check boxes, then select Delete.
6    To add the attendee or presenter to your invited list, select OK.       
Note             

If you later modify the training session to remove a person from your participant list, you can optionally send an automatic email message that informs the attendee or presenter that the training session was canceled.

      
     

Invite Contacts in Your Address Book to a Scheduled Training Session

          
1    On the Invite Attendees page, select Select Contacts.
2    Next to View, in the drop-down list, select one of the following contact lists:
  •       

    Personal Contacts      

          
  •       

    Company Address Book      

          
  •       

    My Groups      

          
3    Check the check box for each individual contact or contact group that you want to add to your list of attendees.       
Tip             

To change information about a contact, select the contact's name. On the page that appears, specify new information, then select OK.

      
     
4    To add all selections to your list of attendees, select Add Attendees.
5    (Optional) To add this contact as an alternate host—one who can start this training session and act as the host, select the contact, then select Add as Alternate Host.       
Note             

An alternate host must have a user account on your Training Center website.

      
     
6    (Optional) To remove the contact from your list of attendees, select the contact, then select Delete.
7    To add the contacts to your list of invited attendees, select Invite.       
Note             

If you later modify the training session to remove an attendee from your participant list, you can optionally send the attendee an automatic email message that informs the attendee that the training session was canceled.

      
     
 

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