Configure Cisco Meeting Center

Document created by Cisco Documentation Team on Jun 23, 2016Last modified by Cisco Documentation Team on Mar 21, 2017
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Change the Session End Page for Meeting Center

This procedure is for Meeting Center only.

 

You can change the landing page that appears when a WebEx session ends. WebEx displays one page for hosts and another page to attendees; you can use this procedure to change both pages.

 
         
1    In the left navigation bar, select Configuration > Meeting Center and locate the Site Options section.
2    In the Default host landing page: section, select Use customized page.
3    In the URL field, enter the URL of the page that you want to display for hosts after sessions end.
4    In the Default host attendee page: section, select Use customized page.
5    In the URL field, enter the URL of the page that you want to display for attendees after sessions end.
6    Select Update Site Settings.

Site Options

 
                                  

Option

 

Description

 

Default host landing page

 

Specifies page to display to meeting hosts when meetings end. Choose from the following options:

 
  • Use WebEx branded default page: To display the default WebEx page. To also display promotional content for free WebEx trials, select Show promotional content.

     

  • Use customized page: Enter the URL of another page to display to hosts when meetings end.

     

    Note      

    You do not need to enter "http://" in the URL.

     
     

 

Default Attendee landing page

 

Specifies page to display to meeting attendees when meetings end. Choose from the following options:

 
  • Use WebEx branded default page: To display the default WebEx page. To also display promotional content for free WebEx trials, select Show promotional content.

     

  • Use customized page: Enter the URL of another page to display to attendees when meetings end.

     

    Note      

    You do not need to enter "http://" in the URL.

     
     

 

Join page

 

To display promotional content for free WebEx trials on the page that hosts and attendees use to join meetings, select Show promotional content.

 

Invitation email

 

To display promotional content for free WebEx trials on invitation emails, select Show promotional content.

 

In-meeting Info tab

 

Specifies if you want to show "green" message, which says "Thank you for working green by meeting online".

 

Automatically record...

 

Specifies if you want to automatically record all sessions using Network Based Recording (NBR).

 
Note      

This feature is only available if the recording option is provisioned on your site.

 
 

Send notification email...

 

Specifies if you want to send a notification email to the host when the meeting recording is ready. This is not recommended when Automatically record all sessions option is turned on.

 

Enable Teleconference Keep-Alive

 

Specifies if you want to allow the teleconference to continue after the host ends the meeting.

 

Default Setting

 

Enable or disable default value for Teleconference Keep-Alive setting.

 

Allow meeting host to leave meeting without ending it

 

Specifies whether meetings end automatically when the host leaves.

 
 

About Using WebEx Meetings on Mobile Devices

You can use WebEx Meetings on mobile devices as you would use it on a computer to view, join, and end meetings. You do not need a web browser. Instead, a WebEx Meeting application is installed on your device to provide most meeting functionalities.

 

WebEx Meetings works on iPhone, Android, Windows Phone, and BlackBerry devices. See http://www.webex.com/products/web-conferencing/mobile.html for information about whether your device is supported for the Meeting Center, Event Center, and Training Center app.

 

Enable WebEx Meetings for Mobile Devices

You can enable support for the integration of WebEx Meetings on mobile devices. When the integration is accomplished, every meeting invite email that an invitee receives contains the following information:

 
  • Instructions to join the meeting

     

  • A link to join the meeting

     

  • A link to download the WebEx application if the invitee has not installed it yet.

     

 
     
1    Select Configuration > Common Site Settings > Options.
2    Scroll down to the Site Options section. Under Mobile Support for, check the devices to enable.

Set up CMR Hybrid

For Meeting Center only

 

When the Collaboration Meeting Rooms (CMR) Hybrid feature, formerly called WebEx Enabled TelePresence, or Cisco WebEx OneTouch, is provisioned for your site, users have the ability to schedule and start joint meetings with WebEx and TelePresence. WebEx users can engage with TelePresence users in a combined meeting if their on-premises TelePresence equipment has been upgraded to the latest versions. WebEx users are able to view and share content with TelePresence participants.

 

In addition to specifying CMR Hybrid options, you need to:

 
  • Ensure that the WebEx Productivity Tools integration to Microsoft Outlook is enabled. For CMR Hybrid, this is a two-step process:

     

    • Configure the site settings for Productivity Tools.

       

    • To allow CMR Hybrid users to schedule WebEx-only meetings with Microsoft Outlook using WebEx Productivity Tools, your site must have the Cisco TelePresence Management Suite Extension for Microsoft Exchange (TMSXE) deployed. See the Cisco Collaboration Meeting Rooms (CMR) Hybrid Configuration Guide for information on configuring TMSXE.

       

     

    Note


    • The CMR Hybrid feature is supported only for the Microsoft Outlook integration for Windows. No other Productivity Tools integrations currently support CMR Hybrid.

       

    • The functionality and appearance of the Microsoft Outlook integration changes when CMR Hybrid is enabled. See the WebEx and TelePresence Integration to Outlook User Guide, available from your Meeting Center User Guides page for more information.

       

     
     
  • Ensure that the Meeting Center TelePresence session type is enabled for:

     

    • Your site

       

    • New users on your site

       

      This option is enabled by default for all new user accounts, but can be turned off, if desired.

       

    • Each user who hosts CMR Hybrid meetings

       

     
  • Take precautions to reduce low-bandwidth issues during meetings on your site:

     

    • Select a VoIP and video connection over UDP/TCP SSL.

       

    • Keep the default 15-fps maximum video bandwidth setting for your Meeting Center site.

       

    • Ensure that aggregate bandwidth needs for your CMR Hybrid meetings can be met. For additional information about recommended bandwidth configuration settings for CMR Hybrid meetings, see the Cisco WebEx Network Bandwidth White Paper and "Prerequisites" in the Cisco Collaboration Meeting Rooms (CMR) Hybrid Configuration Guide.

       

      For information on video requirements and limitations, see the Video Release Notes, available from your Meeting Center User Guides page > Release Notes.

       

     
  • Allow Telephony Service Provider (TSP) audio to be used in your meetings (if configured).

     

  • Understand which meeting templates are used for CMR Hybrid.

     

  • Consult the latest CMR Hybrid known issues and limitations information within the Site Administration Release Notes, available from your Meeting Center User Guides page > Release Notes.

     

 

Specify CMR Hybrid Options

Before You Begin

If your site includes both CMR Hybrid users and non-CMR Hybrid users, and you want to allow CMR Hybrid users to schedule WebEx-only meetings with Microsoft Outlook using WebEx Productivity Tools, your site must have the Cisco TelePresence Management Suite Extension for Microsoft Exchange (TMSXE) deployed. See the Cisco Collaboration Meeting Rooms (CMR) Hybrid Configuration Guide for information on configuring TMSXE.

 

The CMR Hybrid feature must be turned on by the administrator in order to be available on the site.

 
             
1    On the left navigation bar, select Configuration > Common Site Settings > OneTouch.
2    In the TelePresence Options section, check Allow Cisco WebEx OneTouch meetings (MC only).

If you do not select this option, the rest of the CMR Hybrid (OneTouch TelePresence) options are dimmed.

3    In the Cisco TMS booking service URL field, enter the host address that authorizes the connection between the Cisco TelePresence Management Suite (TMS) and the Cisco WebEx data center.

This TMS option is an indication that CMR Hybrid (also known as OneTouch 2.0) is provisioned for your site. If this option refers to CTSMAN, your site is still provisioned for OneTouch 1.0. See the Site Administration release notes available from your Meeting Center site for differences between OneTouch 1.0 and OneTouch 2.0. Refer to the Collaboration Meeting Rooms (CMR) Hybrid Configuration Guide for information on configuring TMS.

 

The Cisco TMS is responsible for scheduling Cisco TelePresence meetings. You must enter the correct host address to successfully connect to the TelePresence system.

 
4    Select whether to send a copy of the invitation email to the meeting host.

When checked, the host receives two emails, one for the host, which includes the host access code, and one to forward to meeting attendees. This option is unchecked by default.

 
5    Select whether to display toll-free phone numbers to your participants.
6    Check Enable TelePresence bandwidth control to provide the best experience for all users during sharing or when video is shown in a CMR Hybrid meeting. Do not uncheck this option unless advised to do so by WebEx Customer Support.
7    Ensure that Display TelePresence welcome screen is unchecked. When checked, the Welcome screen may minimize the amount of screen space available for displaying live video (versus screen share) on TelePresence devices. Enable this option only when it is important to display certain details, such as meeting information, call-in numbers, and the Meeting Host key.
8    Under WebEx VoIP and video connection, select Automatically encrypted UDP/TCP SSL.

This allows the Cisco TMS to connect over UDP with the TelePresence Gateway. If the UDP connection is not allowed, Cisco TMS falls back to TCP/SSL. Do not select TCP SSL unless advised to do so by WebEx Customer Support.

 
9    Check Disable Hybrid VoIP if you do not want to allow users to connect to audio through their computers.
10    Select Update.

Specify Collaboration Meeting Room Options

Before You Begin

Collaboration Meeting Rooms (CMR) is an optional feature available for Meeting Center only. If provisioned for your site, it must first be enabled and set up by the site administrator. Once CMR is enabled, it can then be turned on or off for individual users.

 

Note


If you set up a CMR meeting and attendees join through unencrypted telepresence devices, the associated WebEx meeting cannot be considered encrypted.

 
 
         
1    On the left navigation bar, select Configuration > Common Site Settings > Options.
2    In the Cloud Collaboration Meeting Room Options section, check the Enable video device bandwidth control check box.
3    Under WebEx VoIP and video connection, select a connection method between the WebEx meeting application and the multimedia server (VoIP and video):
  • Automatically encrypted UDP/TCP SSL (Recommended): Allows the WebEx meeting application to connect to the multimedia server by using encrypted UDP. If the UDP connection is not allowed, the application falls back to SSL. This is the most flexible option, particularly if you need to minimize traffic.
  • TCP SSL: Allows the WebEx meeting application to connect to the multimedia server by using SSL.
4    Check Use a pilot number to configure a simple numeric dial string that appears in meeting invitation emails (for example, [username]@[sitename].webex.com, or 1234). If unchecked, users will join meetings by dialing a system-generated, site-specific pilot URI that will appear in the email invitation.
5    The Collaboration Meeting Rooms feature is turned on by default. Uncheck Enable Personal Room if you want to turn off this feature for your site.
6    Set the exact Host PIN length required by selecting a number from the drop-down list.

New or updated Host PIN length must match the number selected here. However, if you update the length to a shorter PIN, the original longer PIN will still work if the user does not change it.

 

Enable Video Call-back

Enable Video Call-back to make it easier for users to join meetings faster from video endpoints.
  • WebEx Meetings mobile application users can join a meeting by tapping a button on their smartphone or tablet (iOS and Android).

     

  • Desktop users can receive a video call on their video endpoint, similar to audio call-back.

     

Before You Begin

The WebEx site must be configured with either WebEx Hybrid Audio or Cloud Connected Audio.

       
1    On the left navigation bar, select Configuration > Common Site Settings > Options.
2    In the Cloud Collaboration Meeting Rooms Options section, check the Enable Video Call-back check box.
3    Specify whether to require that users press 1 to join meetings, by selecting one of the following options.
  • without pressing "1"
  • must press "1"
4    Select Update.

Set the Maximum Video Bandwidth

You can change the maximum video frame rate for video in-meeting; the default is 15 fps. This option is available for Meeting Center sites only.

      
1    In the left navigation bar, select Configuration > Common Site Settings > Options.
2    In the Site Options section, from the Set maximum video bandwidth to list, choose one of the following settings:
  • Low (5 fps, medium resolution)

  • Medium (15 fps, high resolution)

  • High (30 fps, high resolution)

3    Select Update.
 

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