Event Center: Navigate the Event Window (WBS29.8)

Document created by liwise on Jan 27, 2015Last modified by rruman on Jun 18, 2015
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Introduction

The WebEx Event window is similar to a conference room where people attend sessions in person. The Event window tools allow the host to manage the session, while providing the environment where attendees can view the presentation materials and collaborate.

 

The WebEx Event window has three main areas that you will use to control your session environment: the menu toolbar, the panels, and the content viewer.

Event_Window_labeled.png

 

Menu Toolbar: Allows access to Event Center tools and functions.

Panels: Provides areas for chat, polling, Q&A, participants’ information and video streaming, as well as the session recording tools.

Content Viewer: Displays presentations, documents, video files, whiteboards, and Web content.

 

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Menu Toolbar

When you join the session, the Event window opens. The Menu Toolbar located at the top of the page allows you to access the commands that control your session environment

Click the menu options to open the pull down menus and make a selection.

Menu_toolbar.png

 

From the Menu Toolbar you can share presentations, join the audio conference, manage participant roles and privileges, control the recording, and end the session as needed.

 

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Event Panels

Panels are located on the right side of the Event window. Dedicated panels enable you to manage and interact with participants, control video streaming, conduct polls, start and stop recording, and more.

To open the panel during a session:

Click the panel icon in the Icon tray at the top of the Panels.

Icon_tray.png

If the panel icon is not displayed on the icon tray, select Manage Panels from the Panels menu, then select the panel from the Available panels and click Add.

 

Manage_Panels_dialog.png

 

The panel is added to the Current panels and will be displayed in the Event Window.

 

Panels can be expanded or collapsed by right-clicking the panel’s title bar and selecting from the menu.

To see a full list of attendees, click View all attendees.

Participants_Panel.png

 

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Content Viewer

The Content Viewer is where event presentation materials can be shared with attendees during a WebEx session. Some types of content that can be shared include presentations, documents, multimedia, applications, whiteboards, and web content.

 

To access options for sharing content during your event, click Share menu on the Menu Toolbar.

Share_menu.png

 

Select...To share...
My DesktopYour computer’s desktop.
File (including Video)…A file on your computer in the Content Viewer.
ApplicationAn application on your computer.
WhiteboardA whiteboard and annotation tools.
Web ContentA website that attendees can navigate.
Web BrowserA website that attendees can view.
MultimediaA multimedia file in Media Viewer.
My Event WindowYour entire event window.

 

The Annotation Toolbar lets attendees annotate files and whiteboards shared during a session. To enable or disable annotation privileges, click Allow to Annotate, then select All Panelists or All Attendees.

Event_Window_with_Annotation_toolbar.png

 

To show or hide the Annotation toolbar, click Show/Hide at the top of the toolbar.

 

Icons in the top right corner of the Content Viewer control how the presentation is displayed.

Click the magnifying glass to open the menu options for zooming in and out, rotating the image or syncing the display for all event attendees.

 

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Full-screen Mode

Click the arrow in the upper right corner of the event window to switch the presentation display to the Full Screen viewing mode.

Full-screen_mode.png

 

Shared content will fill the whole screen and the controls will be available on the Event Control Panel.

Full-screen_Control_panel.png

Click Return to leave the full-screen mode and go back to the Event window.

 

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