The WebEx Meeting Window is similar to a conference room where people meet in person. The Meeting window tools allow the host to manage the meeting, while providing the environment where participants can view the meeting materials and collaborate.
The WebEx Meeting window has three main areas that you will use to control your meeting environment: the menu toolbar, the panels, and the content viewer.
Menu Toolbar: Allows access to Meeting Center tools and functions.
Panels: Provides areas for chat, polling, Q&A, participants’ information and video streaming, as well as the meeting recording tools.
Content Viewer: Displays presentations, documents, video files, whiteboards, and Web content.
When you join the meeting, the Meeting window opens. The Menu Toolbar is located at the top of the page and it allows you to access the commands that control your meeting environment.
Click a menu option to open a pull down menu and make a selection.
From the Menu Toolbar you can share meeting content, join the audio conference, manage participant roles and privileges, control the recording, and end the meeting as needed.
Panels are located on the right side of the Meeting window. Dedicated panels enable you to manage and interact with participants, control video streaming, start and stop recording, and more.
To open the panel during a meeting:
Click the panel icon in the Icon tray at the top of the Panels.
If the panel icon is not displayed on the icon tray, select Manage Panels from the Panels menu, then select the panel from the Available panels and click Add.
The panel is added to the Current panels and will be displayed in the Meeting Window.
Panels can be expanded or collapsed by right-clicking the panel’s title bar and selecting from the menu.
The Content Viewer is where meeting materials can be shared with participants during a WebEx meeting. Different types of content that could be shared include presentations, documents, video files, applications, whiteboards, web content and more.
You can access options for sharing content during your meeting from the Share menu on the Menu Toolbar.
|My Screen||The contents displayed on your computer monitor. If you have more than one monitor, choose the one you want to share.|
|File (including Video)…||A file on your computer in the Content Viewer.|
|Application||An application on your computer.|
|Whiteboard||A whiteboard and annotation tools.|
|Web Content||A website that attendees can navigate.|
|Web Browser||A website that attendees can view.|
|Remote Computer||A remote computer the presenter can share with participants.|
|My Meeting Window||Your entire meeting window.|
The Annotation Toolbar lets participants annotate files and whiteboards shared during a meeting. To enable or disable annotation privileges, click Allow to Annotate, then select a participant’s name.
To show or hide the Annotation toolbar, click Show/Hide at the top of the toolbar.
Icons in the top right corner of the Content Viewer control how the presentation is displayed.
|Zoom in and out of the displayed content.|
|Fit the displayed content to the width of the content viewer.|
|Display the shared content in full-screen mode.|
Click the arrow in the upper right corner of the Meeting Window to switch the presentation display to the Full Screen viewing mode.
Shared content will fill whole screen and the controls will be available on the Meeting Control Panel.
- Participants can click Return to leave the full screen mode.
- Presenters can click Stop Sharing to go back to the Meeting window.