Optimizing PowerPoint Slides for WebEx Sessions

Document created by rruman on Mar 17, 2015Last modified by rruman on Jun 18, 2015
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Introduction

When presenting PowerPoint slides in your WebEx meeting, you want your audience to think, “Wow! This a great presentation. The presenter is worth listening to, and the meeting is worth my time.”

 

Follow the tips in this article to help give your audience that impression.

 

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Design Suggestions

  • Vary your slide layouts, and avoid slides of plain bulleted lists.
  • Use colors, shapes, and effects consistently, but don’t use so many that they hide your content.
  • Avoid putting too much information on a single slide. Two slides with an equal amount of content work better than a single, crowded slide. Also, remember that attendees might not focus on the presenter if they are trying to read a crowded slide.
  • Decorative graphics in a presentation should be the same type and style. Avoid using both clip-art illustrations and photographs in one slide deck.
  • Use the PowerPoint spellchecker, and ask someone to edit and proofread your slides.
  • For dynamic presentations, add multimedia objects to your slides using the WebEx Universal Communications Format (UCF) toolkit, which you can download from your WebEx site. For more information about the UCF toolkit, see Using UCF Toolkit (WBS29.13, WBS30).
  • Always preview your slides in a practice WebEx session so you can see the presentation from an attendee’s perspective.
  • Think twice about adding effects that seem eye-catching. They may distract from your content.

 

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Technical Considerations

For best performance in your WebEx sessions, construct your slides with the following tips in mind. In addition, be sure to test your presentation in a practice WebEx session to confirm that it renders the way you expect it to.

 

Transitions and Effects

  • For smooth, professional animation, choose one of the following Custom Animation effects: Appear, Fade, or Wipe.

 

Fonts

  • Sans serif, regular weight fonts are easiest to read online.
  • Avoid uncommon, specialized fonts. Text formatted with unsupported fonts will not be displayed.

 

Screenshots

  • Save screenshots at 300 dpi so they are small, then re-size them in PowerPoint, if needed. Unlike typical graphics programs, PowerPoint scales up better than it does down.

 

Lines, Boxes, and Borders

  • Straight horizontal and vertical lines display better than diagonal ones.
  • On boxes and callouts, square corners reproduce better on screen than rounded corners.
  • When using borders on screenshots and other graphics, use lines no wider than .75 points.
  • Instead of applying colored fill to a text box, layer the transparent text box over a filled rectangle.

 

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