Meeting Center tools allow the host, presenters, and attendees to interact with each other just as they would if they were in the same location.
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|Sharing Option||What Attendees See||Usage Tips|
Everything on your screen and your mouse pointer in full-screen mode.
- Display and share multiple applications and files simultaneously
- Show file directories
File (Including Video)
The item you choose to share in the content viewer portion of the meeting window.
- Share .ppt, Word, Excel, pdf, jpg, video, and other types of files
- Gather feedback about format, content, and layout
- Present new information
- Re-use PowerPoint presentations from in-person meetings
The application you share and your mouse pointer in full-screen mode
- Share applications you want to teach to others
- Demonstrate software
- Collaborate with partners or clients to edit documents or files in real time
A blank screen in the content viewer of the meeting window. Host and attendees can use Annotation tools to write, draw, and highlight information
- Use annotation tools to sketch and diagram as if you were using a whiteboard in a conference room or classroom
- Get attendees to actively participate in a session through brainstorming and ice breakers
- Document action items and decisions
Web pages loaded into the content viewer of the meeting window. Attendees can interact with web pages you share. They cannot see your mouse pointer.
- Enable attendees to complete online forms
- Guide several attendees through a process rather than one at a time
- Demonstrate content and functionality of a web page
- Use the pointer on the Annotation toolbar to indicate something on the screen.
Your Web browser and Web pages you share, as well as your mouse pointer
- Enable attendees to look on as you navigate web pages
- Refer to and view Web references on the fly
- Share content that is dynamic or changes frequently
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|Display Option||What Attendees See||Usage Tips|
A view of your complete screen. Attendees can double-click on their screen to see their taskbars.
- Present information on a full screen, such as flowcharts, graphics, or information best seen in full context
- Minimize distractions among attendees
Synchronize for All
The meeting window on top of all other windows on their screen. If sharing a presentation, this also brings all attendees to the same slide in the content viewer.
- Ensure that all attendees see the same thing
- Regain the attention of multi-taskers (use this function sparingly to avoid annoying your attendees)
A larger view of what is displayed.
- Use to magnify small images
- Show expanded blocks of text
- Synchronize displays for all so that attendees can see that you zoomed in
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|Tool||What Attendees See||Usage Tips|
Questions you present in the Polling panel.
- Gather information about attendees
- Assess understanding of ideas and concepts Keep attendees involved
- Build consensus for decision making
In the Chat panel, instant messaging between attendees.
- Communicate with a single participant, such as when you want to check on meeting involvement or when there are problems with audio
- Elicit feedback or input from several or all attendees
- Gather input when an audio response would be disruptive
In the Video panel, live video of a presenter or of attendees who have a webcam connected.
- Add a sense of personal connection among attendees
- Show a physical object or space
- Use for first-time introductions at kickoff or sales meetings
Attendees and presenters see only the text they enter in their own Notes panel.
- Document ideas and action items
- Record meeting minutes
- Take notes to send to attendees
When enabled, the Annotation toolbar is available at the left side of the meeting window. Once selected, a tool stays active and will appear whenever you click your mouse unless you de-select it or the host turns off the option.
- Interact with attendees
- Add text and graphics to documents or the Whiteboard
- Keep attendees engaged by requesting they provide feedback with the pointer, which displays the user's name
- Disable Annotation tools when their use would be distracting
An indicator that their audio connection is muted.
- Eliminate background noise over audio connections
- Minimize verbal interruptions during a presentation (attendees can use the “raise hand” feature when they want to speak)
- Mute disruptive attendees
A folder containing files you upload for sharing.
- Provide attendees with documents they reviewed during the meeting, or documents they will need in the future
- Share meeting notes
- Collaborate with attendees who do not have access to local network files
- Avoid lost documents sent via email
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