Meeting Center: Using WebEx Audio (WBS30)

Document created by rruman on Oct 20, 2015
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Introduction

In a WebEx audio conference, you can use either your telephone or your computer to connect to the audio portion of your meeting. If you are a host, you can invite up to 500 attendees to participate in the audio conference. Participants can choose how they want to connect to the audio conference. They are prompted to choose:

  • Telephone—use your telephone to receive a call-back or to dial in, or
  • Computer—After joining the conference, participants can switch between audio connection modes with little or no listening interruption. In a mixed-mode audio conference, where some participants are using the telephone and others are using the computer, up to 125 people can speak.

 


Connect to the Audio Conference

You can connect to the audio conference with a telephone, or with a computer through VoIP (Voice over Internet Protocol). After you join, click the audio button on the Quick Start page to connect using the last method you used.

 

Audio_button_Call_me.png

 

Shows the previously used connection method and phone number.

 

Or, click the three dots to display more choices. The dots change to More.

Meeting_Center_Audio_and_Video_Connection_dialog.png

You can connect to the audio conference with a telephone, or with a computer through VoIP (Voice over Internet Protocol). After you join a meeting, click the audio panel to connect using the previous method you used:

 

To connect to the audio:

 

Click...Then...
Call Me
  • You will receive a call and may be prompted to press 1 to connect.
  • Select  Remember phone number on this computer if you want to store this number for future meetings.
I Will Call In
  1. Dial the phone number listed, enter the meeting access code and your attendee ID #.
  2. Close the window.
Call Using Computer
  • You are connected to the audio conference.
  • Test and adjust your speaker and microphone settings as needed.

 

Note: You cannot receive a call-back if your organization uses extension numbers; instead, you can call in to the conference directly.

 

The audio button on the Quick Start page indicates how you are connected to the audio.

Connected_to_Audio_phone.png

Connected by phone

Connected_to_Audio_computer.png

Connected by computer

 

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Manage Stored Phone Numbers

You can edit the stored phone numbers that appear in the Audio Conference dialog box.

Note: Stored phone numbers are either saved as cookies from previous WebEx meetings, or pulled from the call-back numbers listed in your My WebEx profile. You cannot edit phone numbers if you are currently connected to a teleconference.

To edit stored phone numbers:

1. On the Quick Start page, click the audio button.

2. Select Call me at a different number, then click the arrow next to the phone number field.

Audio_Conference_Manage_Phone_Numbers.png

3. Click Manage phone numbers at the bottom of the window. The Manage Phone Numbers dialog box appears.

Manage_Phone_Numbers_dialog.png

4. Select one of the following options.

 

Click...To...
EditModify the phone numbers in your My WebEx Profile on your WebEx site. Edit the phone numbers, then click Update to save your changes.
ClearDelete all previously used phone numbers.

 

    Any changes you make to stored phone numbers will not take effect until the next time you join a meeting.

 

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Change the Audio Connection

You can switch audio connection modes at any time during a meeting, without missing the conversation or interrupting. For example, if you are connected using your mobile phone but your battery is running low, you can switch to your computer (if you have a sound card and headset with microphone plugged in to your computer).

 

To switch from telephone to computer:

1. On the Quick Start page, click Connected to Audio.

2. Click Switch Audio.

3. Click Call using Computer. You are connected to the audio conference.

 

To switch from computer to telephone:

1. On the Quick Start page, click Connected to Audio.

2. Click Switch Audio.

3. Select Call me, and enter a phone number if necessary, then click Call Me.

OR

Select I will call in, then follow the steps to connect. You may be prompted to press 1 on your phone to be connected to the conference.

 

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Use the Participants Panel

The Participants panel allows hosts and participants to manage their audio and communicate effectively during the meeting.

Meeting_Center_Participants_panel.png

  • Phone icons identify participants connected through the telephone.
  • Headset icons identify participants connected through their computers.
  • Clicking the microphone icon next to a participant's name mutes or unmutes that participant's audio.

Note: Participants can mute their own audio. The host can mute anyone's audio.

  • A red “x” and a highlighted microphone icon identify muted participants.
  • Sound waves indicate an “active talker” or a connection that is producing noise.

 

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Optimize VoIP Audio Connections

WebEx integrated audio enables meeting hosts and attendees to use the Internet to connect to the audio portion of a session. Because a large number of connections can place a high demand on bandwidth, you should follow the guidelines below to maintain audio quality.

 

As a participant:

  • Test your audio setup in a practice meeting, especially if you have never used WebEx or are using new hardware.
  • Close any applications not being used to free up bandwidth on your computer.
  • Disconnect and then reconnect your audio if you experience a noisy connection or if other participants say they hear an echo.

 

As a host:

  • Select Mute on Entry from the Participant menu for large meetings.
  • Do not play music over an active connection, and eliminate as much background noise as possible.
  • Encourage hosts, presenters, and participants to use a headset with a good microphone.
  • Conduct a practice session to determine the correct sound levels.
  • Avoid speaking during slide transitions to help manage bandwidth utilization.
  • During scheduling, select the option to allow attendees to join before the meeting starts so they can test their audio.
  • Look for the “active talking” sound wave indicator in the Participants panel to identify where background noise might be originating.

 

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Leave an Audio Conference

 

To leave an audio conference:

Open the Audio Conference window and click Disconnect Audio. You will be disconnected from the audio portion, but not the online portion, of the meeting.

Disconnect_Audio.png

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