You can schedule a meeting in Microsoft Outlook using Webex Teams for Windows or Mac if you have Microsoft Outlook installed.

1

Go to the activity menu and choose Schedule .


 

Here's where you'll find all the meetings that are scheduled in the space. For more information, see View Upcoming Meetings for a Space in Cisco Webex Teams.

2

Select Schedule a meeting.

Webex Teams opens a calendar invite in Microsoft Outlook that automatically includes email addresses for everyone in the space, the space name as the subject, and "@webex:space" in the Location field. Depending on your setup, the invite may also include a link to join the meeting, Join by phone options, and a video address so people can join from any standards-based video system.

3

Specify the date, time, and other details you need to include.

4

Add a Cisco Webex room or desk device by selecting Scheduling Assistant > Add Rooms on Windows or Scheduling or Room Finder and then Add Room on the Mac and then add the room or desk devices you want to include.

This makes a Join button appear on the device 5 minutes before the meeting starts.

 
Your administrator needs to set up your account with the Cisco Webex Hybrid Calendar Service so you can schedule room devices this way. If you aren't able to add a room or desk device, or if you don't see the Join before the meeting, contact your administrator.
5

Send the meeting invite.

You can schedule a meeting in Google Calendar using Webex Teams for Windows or Mac. Your administrator needs to set up your account with the Hybrid Calendar Service so you can schedule meetings this way.

1

Go to the activity menu and choose Schedule .


 

Here's where you'll find all the meetings that are scheduled in the space. For more information, see View Upcoming Meetings for a Space in Cisco Webex Teams.

2

Select Schedule a meeting.

If you're using Google Calendar with Microsoft Outlook, Webex Teams opens a calendar invite in Microsoft Outlook. Otherwise, it opens Google Calendar using your default browser. The invite has the space name as the meeting subject, "@webex:space" in the Location field, and includes email addresses for people in the space. Depending on your setup, the invite may also include a link to join the meeting, Join by phone options, and a video address so people can join from any standards-based video system.

3

Specify the date, time, other details you need to include, and then send the invite.

If you're using a calendar other than Microsoft Outlook or Google Calendar on Windows or Mac, or if you're using Webex Teams for iPhone, iPad, Android, or Web, you can copy meeting information and email addresses from the app to a meeting in your calendar.

1

Go to the activity menu and choose Schedule .


 

Here's where you'll find all the meetings that have been scheduled in the space. For more information, see View Upcoming Meetings for a Space in Cisco Webex Teams.

2

Click Space meeting information, select Copy, and then go to your calendar and paste the meeting information into a meeting.

Depending on your setup, the meeting information may include a link to join the meeting, Join by phone options, and a video address so people can join from any standards-based video system.

3

Go back to your Webex Teams app and the Space meeting information view. Next to People, select Copy, and then go to your calendar and paste the email addresses in the To section of the meeting.

4

Specify the date, time, other details you need to include, and then send the invite.

1

Go to the activity menu  and choose Schedule .

2

Tap Copy Email Addresses, and then go to your calendar and paste the email addresses in the To section of a meeting.

3

Go back to your Webex Teams app.

4

Tap Copy Meeting Information, and then go to your calendar and paste the meeting information into a meeting.

Depending on your setup, the meeting information may include a link to join the meeting, Join by phone options, and a video address so people can join from any standards-based video system.ing.

5

Specify the date, time, other details you need to include, and then send the invite.

1

From your space, click the activity menu and choose Schedule .


 

Here's where you'll find all the meetings that are scheduled in the space. For more information, see View Upcoming Meetings for a Space in Cisco Webex Teams.

2

Click Space meeting information, select Copy, and then go to your calendar and paste the meeting information into a meeting. Depending on your setup, the meeting information may include a link to join the meeting, options for joining by phone, and a video address so people can join from any standards-based video system.

3

Go back to your Webex Teams app and the Space meeting information view. Next to People, select Copy, and then go to your calendar and paste the email addresses in the To section of the meeting.

4

Specify the date, time, other details you need to include, and then send the invite.