Before you begin

Your administrator needs to set up your account with the Cisco Webex Hybrid Calendar Service so you can schedule meetings this way.


Go to your work calendar app and schedule a meeting.


Add people to your invite or leave the attendees field blank to create a draft meeting or an upcoming appointment.


In the meeting location field, enter one of the following:

  • @webex, @webex:myroom or @meet:myroom—Creates a Webex Personal Room meeting.

  • @meet, @webex:space or @meet:space—Creates a Webex team meeting and automatically creates a new space in Webex Teams using the meeting subject as the space name.

    To schedule a new Webex team meeting or a recurring meeting for an existing Webex Teams space, see Schedule a Cisco Webex Team Meeting from a Space.


If you add more than one keyword, only the first (leftmost) keyword is used. Additional keywords are ignored.


Your administrator can change the default behavior for @webex and @meet for your organization. For example, your administrator can customize the keywords so that @webex creates a Webex team meeting and a new space, and @meet creates a Personal Room meeting. However, regardless of any administrator configuration, adding :myroom to either keyword will always create a Personal Room meeting and adding :space to either keyword will always create a Webex team meeting and a new space.


To make it easier for people to join from a Cisco Webex room or desk device, add the device as a room resource so that a Join button appears on the device before the meeting starts:

  • On Windows, click Scheduling Assistant > Add Rooms and then select the device.
  • On Mac, click Scheduling > Add Room or click Room Finder > Add Room, and then select the device.

Set any other meeting options and then click Send.

What to do next

When you create a Webex team meeting with no attendees, a space is created in Webex Teams. If you want to add attendees to the calendar appointment, you must also add the people to the Webex Teams space.