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Schedule Webex webinars directly from your Outlook calendar using the Webex Scheduler. Invite participants, assign cohosts, and set other webinar preferences. When it's time, start or join a webinar directly from the email invite.
Add the Webex Scheduler add-in from Microsoft AppSource
If you have a Microsoft 365 acccount and your administrator hasn’t installed the Webex Scheduler add-in, you can install the app yourself.
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Go to Microsoft AppSource. |
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Search for the |
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Select Get it now and follow the on-screen instructions. After you've added the app, follow the instructions in Set your Webex site in Outlook. |
Set your Webex site in Outlook
Before you can schedule a meeting using the Webex Scheduler, you must specify the Webex site to use with your account.
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If you're using Outlook for desktop, in the Cisco Webex group on the ribbon, select Add Webex Meeting. If you're using Outlook on the web, select .
The Welcome screen appears. | ||
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Select Get Started. | ||
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Select or enter the Webex site URL that you want to use, in the format If you see a message that Webex Preferences wants to display in a new window, select Allow. | ||
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The Sign in screen opens in a new browser window. Enter your Microsoft 365 email address, and then select Next. | ||
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Enter your Microsoft 365 password, and then select Sign in. If you see a Stay signed in? message, select Yes to reduce the number of times you have to sign in. |
Schedule a webinar from Outlook
After you set your Webex site, you can add a webinar to any appointment that you create in Outlook.
You can't schedule webinars in webcast view from the Webex Scheduler. |
1 |
Create an appointment in Outlook. | ||
2 |
To invite panelists, select Invite Attendees and then type one or more email addresses in the Required box.
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In the Cisco Webex group on the ribbon in Outlook, click Webex Preferences. | ||
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Click the Webinar tab, then select Add Webex webinar.
A link the webinar appears in the location field and the webinar details appear in the body of the
appointment.
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To edit the webinar options, such as assigning cohosts, requiring registration, and choosing the audio connection type, in the Cisco Webex group on the ribbon in Outlook, select Webex Preferences. | ||
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Select Update meeting when you've finished editing the meeting options. | ||
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Select Send. The appointment shows the webinar details, including a link to join the meeting. You can copy the link and share it with
others.
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After you set your Webex site, you can add a webinar to any appointment that you create in Outlook.
You can't schedule webinars in webcast view from the Webex Scheduler. |
1 |
Create an appointment in Outlook. | ||
2 |
To invite others, type one or more email addresses in the Invite attendees field. | ||
3 |
To add a webinar to your appointment, click Cisco Webex Scheduler and from the drop-down list, select Webex Preferences. | ||
4 |
Click the Webinar tab, then select Add Webex webinar.
A link the webinar appears in the location field and the webinar details appear in the body of the
appointment.
| ||
5 |
To edit the webinar options, such as assigning cohosts, requiring registration, and choosing the audio connection type, select Cisco Webex Scheduler > Webex Preferences. | ||
6 |
Click Update meeting when you've finished editing the meeting options. | ||
7 |
Click Send. The appointment shows the webinar details, including a link to join the meeting. You can copy the link and share it with
others.
|
Edit a webinar
After you schedule a webinar, use Outlook to edit it at any time. Change the attendees and webinar information, such as the date, time, or the webinar details.
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In your Outlook calendar, open the scheduled appointment and change any of the following:
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Change the webinar details.
You can change the following webinar settings:
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Click Update when you finish editing the webinar options, then select Send Update. |
Remove a webinar
Remove webinars from Outlook appointments that don't need them anymore, or if you want to schedule a webinar using a different template.
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In your Outlook calendar, open an appointment that has a webinar. |
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Open Webex Preferences.
|
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Click Remove. |