You can create and share a whiteboard during a meeting. If your meetings run on our Webex Suite meeting platform, you can share a whiteboard that you created in another meeting, closed earlier in the current meeting, or prepared using Webex Whiteboards.

Multiple people can edit and view shared whiteboards at the same time. People who join in the following ways can only view whiteboards in the meeting:

  • Skype for Business, and other third-party apps

  • Standards based video endpoints (SIP, H.323)

If you're presenting and want to show one or more files while collaborating on a whiteboard, you can switch between shared files and a whiteboard without pausing your presentation.

1

During a meeting, go to More options More Options button and choose Whiteboards.

If your meetings aren't running on our Webex Suite meeting platform, go to More options More Options button, choose Start a new whiteboard, and go to step 3.

2

Click New whiteboard or select a whiteboard, and then click Open for all.

If you're not sure which whiteboard to open, preview it. Hover over a whiteboard and click More Options button > Open for preview.

3

Use the following whiteboard tools:

  • Move Whiteboard drag—Hold and drag the mouse button to move around the whiteboard canvas.
  • Selection whiteboard selection tool—Click the mouse button on an area on the whiteboard, and drag the mouse to select items, and move them on the whiteboard.
    When selected, you can choose from the following actions: bring to front, send to back, copy, paste, duplicate, and delete.
  • Pen tool Whiteboard pen—Hold and drag the mouse button to draw a line with the pen.
    When selected, you can change the thickness and color of the pen.
  • Magic pen Whiteboard magic pen—When you select the pen, click the magic pen to make lines or shapes you add with the pen tool automatically smoother and straighter.
  • Eraser Whiteboard eraser—Hold and drag the mouse button to erase any annotation on the whiteboard.
  • Shapes Whiteboard shapes—Select from a circle, square, or diamond. When selected, drag the shape to the area you want, and resize. You can also fill the shape with color. When you right-click the shape, you can choose bring to front, send to back, copy, paste, duplicate, and delete.
  • Text Whiteboard text—When selected, click on the area you want to add text. You can select the color, format, alignment, and choose the size of the text from these choices: small, medium, large, x-large.
  • Stickies Whiteboard sticky notes—When selected, click on the area you want to add sticky notes. Drag the note to the place you want, and select the color of the sticky note. Click the + button to add another sticky note.
  • Emojis emojis menu button—Use the emoji picker to select an emoji and place it on the whiteboard. When selected, you can drag to the area you want, and resize. When you right-click the emoji, you can choose to bring to front, send to back, copy, paste, duplicate, and delete.
4

Use the following whiteboard controls:

  • Undo Undo button—Click to undo changes made to the whiteboard.
  • Redo Redo button—Click to redo changes made to the whiteboard.
  • In the top-right corner, click More actions > Export to PDFmore actions button—Click to save the whiteboard as a PDF.

    This option is available on desktop.

In the minimap located at the bottom right of the whiteboard:

  • Hide Hide button—This hides the minimap view. Click again to reopen the minimap.
  • Zoom to overview Zoom to overview button—Zoom to the width of the area where participants are making edits.
  • Zoom in/out Whiteboard zoom controls—This controls the view of the entire whiteboard area.
You can also use keyboard shortcuts to zoom in and out of the whiteboard area:
  • CTRL +/- for Windows.
  • CMD +/- for Mac.
5

When you finish using the whiteboard, select Close for all > Close whiteboard.

1

During a meeting, go to More options More Options button and tap Whiteboards.

If your meetings aren't running on our Webex Suite meeting platform, tap Start a new whiteboard and go to step 3.

2

Tap Add button to open a new whiteboard or select an existing whiteboard.

If you're not sure which whiteboard to open, preview it. Tap More Options button > Open for preview.

3

Use the following whiteboard tools:

  • Selector tool whiteboard selection tool—Tap on an area on the whiteboard, and drag to select items, and move them on the whiteboard.

    When selected, tap More Options button and choose bring to front, send to back, copy, paste, duplicate, or delete.

  • Drag/Move Whiteboard drag—Tap and hold to move around the whiteboard canvas.
  • Pen tool Whiteboard pen—Tap and hold to draw a line with the pen.

    When selected, you can change the thickness and color of the pen.

  • Magic pen Whiteboard magic pen—When you select the pen, tap the magic pen to make lines or shapes you add with the pen tool automatically smoother and straighter.
  • Eraser Whiteboard eraser—Tap and hold to erase any annotation on the whiteboard.
  • Stickies Whiteboard sticky notes—When selected, tap the area you want to add sticky notes. Drag the note to the place you want, and select the color of the sticky note. Tap the + button to add another sticky note.
  • Text Whiteboard text—When selected, tap the area you want to add text. You can select the color, format, align, and choose the size of the text from these choices: small, medium, large, x-large.
  • Shapes Whiteboard shapes—Select from a circle, square, or diamond. When selected, drag the shape to the area you want to add the shape, and resize. You can fill the shape with color.
  • Emoji emojis menu button—Use the emoji picker to select an emoji and place it on the whiteboard. When selected, you can drag to the area you want, and resize. When you right-click the emoji, you can choose to bring to front, send to back, copy, paste, duplicate, and delete.
4

Use the following whiteboard controls:

  • Export to PDF Download—Tap to save the whiteboard as a PDF.
  • Undo Undo button—Click to undo changes made to the whiteboard.
  • Redo Redo button—Click to redo changes made to the whiteboard.

In the minimap located at the bottom right of the whiteboard:

  • Hide Hide button—This hides the minimap view. Click again to reopen the minimap.
  • Zoom to overview Zoom to overview button—Zoom to the width of the area where participants are making edits.
  • Zoom in/out Whiteboard zoom controls—This controls the view of the entire whiteboard area.
5

Tap Close for all to stop sharing your whiteboard.

1

During a meeting, go to More Options button, and tap Advanced > Whiteboards.

If your meetings aren't running on our Webex Suite meeting platform, tap Advanced > Start a new whiteboard and go to step 3.

2

Tap Add button to open a new whiteboard or tap More Options button in an existing whiteboard and tap Open for all.

If you're not sure which whiteboard to open, preview it. Tap More Options button > Open for preview.

3

Use the following whiteboard tools:

  • Selector tool whiteboard selection tool—Tap on an area on the whiteboard, and drag to select items, and move them on the whiteboard.

    When selected, tap More Options button and choose bring to front, send to back, copy, paste, duplicate, or delete.

  • Drag/Move Whiteboard drag—Tap and hold to move around the whiteboard canvas.
  • Pen tool Whiteboard pen—Tap and hold to draw a line with the pen.

    When selected, you can change the thickness and color of the pen.

  • Magic pen Whiteboard magic pen—When you select the pen, tap the magic pen to make lines or shapes you add with the pen tool automatically smoother and straighter.
  • Eraser Whiteboard eraser—Tap and hold to erase any annotation on the whiteboard.
  • Stickies Whiteboard sticky notes—When selected, tap the area you want to add sticky notes. Drag the note to the place you want, and select the color of the sticky note. Tap the + button to add another sticky note.
  • Text Whiteboard text—When selected, tap the area you want to add text. You can select the color, format, align, and choose the size of the text from these choices: small, medium, large, x-large.
  • Shapes Whiteboard shapes—Select from a circle, square, or diamond. When selected, drag the shape to the area you want to add the shape, and resize. You can fill the shape with color.
  • Emoji emojis menu button—Use the emoji picker to select an emoji and place it on the whiteboard. When selected, you can drag to the area you want, and resize. When you right-click the emoji, you can choose to bring to front, send to back, copy, paste, duplicate, and delete.
4

Use the following whiteboard controls:

  • Export to PDF Download—Tap to save the whiteboard as a PDF.
  • Undo Undo button—Click to undo changes made to the whiteboard.
  • Redo Redo button—Click to redo changes made to the whiteboard.

In the minimap located at the bottom right of the whiteboard:

  • Hide Hide button—This hides the minimap view. Click again to reopen the minimap.
  • Zoom to overview Zoom to overview button—Zoom to the width of the area where participants are making edits.
  • Zoom in/out Whiteboard zoom controls—This controls the view of the entire whiteboard area.
5

Tap Close for all to stop sharing your whiteboard.