Webex | Join a Meeting

Webex | Join a Meeting

You can join a meeting in different ways in Webex Teams, allowing you to choose the method that best suits your needs.

Nov 23, 2021
Meeting Notification

With Webex App, you see a meeting notification on your screen 5 minutes before a meeting's scheduled start time. Meeting notifications appear for a scheduled meeting, a Personal Room meeting, and a meeting associated with a space. Scheduled meeting notifications are available only if you're using the Hybrid Calendar Service and Microsoft Exchange, Microsoft Office 365, or Google Calendar for G Suite.

You can choose when to receive notifications for scheduled meetings or turn them off by going to your profile picture and selecting Settings > Notifications on Windows or Preferences > Notifications on the Mac.

1

Click anywhere in the notification to join the meeting. Or click Snooze to get reminded at the meeting start time or to stop getting reminded.

Meeting notification

The meeting notification includes the meeting name and a countdown of the time until the actual start time.

The type of meeting you join from the meeting notification determines which app opens:

  • Webex App opens when you join a scheduled meeting, Personal Room meeting, or meeting associated with a space.

  • The Webex Meetings app opens when you join a Webex Meeting and TelePresence meeting (CMR Hybrid meeting) or a Webex Event, Webex Training, or Webex Support session.

2

Choose your audio and video settings before you join your meeting.

3

Click Use video system to connect to a video system.

4

Click Join Meeting.


 

Your meeting is automatically end-to-end encrypted.

You can choose when to receive notifications for scheduled meetings or turn them off by going to your profile picture and selecting Settings > Notifications.

1

Click anywhere in the notification to join the meeting. Or click Snooze to get reminded at the meeting start time or to stop getting reminded.

Meeting notification

The meeting notification includes the meeting name, location, and a countdown of the time until the actual start time.

The join button doesn't appear before the start time for meetings associated with spaces of more than 200 people.

If you're joining a Webex and TelePresence meeting (CMR Hybrid meeting) or a Webex event, Webex training session, or Webex support session, the Meetings app opens.

2

Select Device Options and then choose one of the following:

  • My Computer—To connect using your computer audio and video. This option is selected automatically, unless you're connected to a device.
  • Choose a device for audio and video from the Recent Devices list or select Search for a device to search for and select a nearby device to use for audio and video.

    When the PIN displays on the device, just enter it in the Webex App app and click OK.


     

    The PIN remains valid for 5 minutes after it first displays. So, if you make a successful connection, you won't be asked for the PIN in any additional attempts within that 5-minute period.

3

Select Join Meeting.


 

Your meeting is automatically end-to-end encrypted.

Nov 3, 2021
Personal Room

If you're asked to join a Personal Room meeting but you don't remember the link, you can still join it easily from that person's contact card.


When you subscribe to Webex from your Service Provider, you’ll need to contact your provider’s customer support team for assistance.

1

Go to Messaging , hover over the person's profile picture to see the contact card, and then select Join Personal Meeting Room.

The Join Personal Meeting Room option doesn't appear on someone's contact card if their Webex site is not managed in Control Hub or linked to Webex App.

Rather than scroll through your Messaging list, you can also see someone's contact card by searching for that person's name. In the search results, hover over the person's profile picture to see the contact card.


 

To join a Personal Room meeting that you join often, go to Meetings Meetings and click Join a meeting. A list of recent Personal Room meetings that you joined appears under Recent Personal Rooms. Click the link to join the meeting.

2

Choose your audio and video settings before you join your meeting.

3

Click Use video system to connect to a video system .

4

Click Join Meeting .


 

Your meeting is automatically end-to-end encrypted.

1

Go to Messaging , long press the person's profile picture to see the contact card, and then tap the Personal Room link.


 

If you don't see Personal Room in the contact card, tap People Insights to see more information.

The Personal Room information doesn't appear on someone's contact card if their Webex site isn’t managed in Control Hub or linked to Webex App.


 

If you don't see the Personal Room link, tap People Insights

If you don't already have the Webex Meetings app for Android installed, you're prompted to install it.
2

Choose your audio and video settings before you join your meeting.

3

Tap to connect to a video system.

1

Go to Messaging and tap the person's profile picture to see the contact card. Then tap beside their Personal Room information and tap Join Meeting.


 

Your meeting is automatically end-to-end encryped.

Personal Room information

The Personal Room information doesn't appear on someone's contact card if their Webex site isn’t managed in Control Hub or linked to Webex App.

If you don't already have the Webex Meetings app for Android installed, you're prompted to install it.
2

Choose your audio and video settings before you join your meeting.

3

Tap to connect to a video system.

Go to Messaging , hover over the person's profile picture to see the contact card, and then select Join Personal Room.


 

Your meeting is automatically end-to-end encrypted.

The Join Personal Room option doesn't appear on someone's contact card if their Webex site is not managed in Control Hub or linked to Webex App.


 

Rather than scroll through your Spaces list, you can also see someone's contact card by searching for that person's name. In the search results, hover over the person's profile picture to see the contact card.

Nov 23, 2021
Spaces List

You can join a meeting from the green join button in your spaces list.

The join button appears 5 minutes before the scheduled start time. At the scheduled start time, the label changes to inform you that the meeting is starting now. When someone else joins the meeting, the countdown appears on the button and you can see how many people have already joined.

  • If you're using the Cisco Webex Hybrid Calendar Service meetings from your Microsoft Exchange calendar, Microsoft 365 calendar, or Google Calendar for G Suite appear in addition to meetings scheduled from your Webex site.

  • The join button doesn't appear before the start time for meetings associated with spaces of more than 200 people.

You can join one meeting at a time. If you've already joined a meeting, you must leave or end that meeting before you can join another one.

The join button appears before the scheduled start time only if you're using the Cisco Webex Hybrid Calendar Service and Microsoft Exchange, Microsoft Office 365, or G Suite for Google Calendar.

1

Go to Messaging and click the green button beside the space or meeting name.

2

Choose your audio and video settings before you join your meeting.

3

Click Use video system to connect to a video system.

4

Click Join Meeting.


 

Your meeting is automatically end-to-end encryped.

1

Go to Messaging and click the green button beside the space or meeting name.

2

Choose your audio and video settings before you join your meeting.


 

If you join from your browser, you may need to grant your browser permission to use your microphone and camera.

3

Click Join Meeting.


 

Your meeting is automatically end-to-end encryped.

Nov 3, 2021
Meetings List

When it's time to join a meeting, you can join from your meetings list.

1

Go to Meetings .

2

Click a meeting on the list to see its details. See View upcoming meetings for more information about your meetings list.


 

If you're using the Cisco Webex Hybrid Calendar Service meetings from your Microsoft Exchange calendar, Microsoft 365 calendar, or Google Calendar for G Suite appear in addition to meetings scheduled from your Webex site.

3

In the meeting details, click Join to join your meeting.

The Join button appears 5 minutes before the scheduled start time.


 

If you're having trouble joining a meeting associated with a space, it may be because the number of people who can join a meeting associated with a space can vary. The number depends on the account type of the person who created the space associated with that meeting. For more information, see Meeting capabilities and meeting sponsors.

4

Choose your audio and video settings before you join your meeting.

5

Click to connect to a video system.

6

Click Join Meeting.


 

Your meeting is automatically end-to-end encrypted.

1

Go to Meetings .

2

Tap anywhere on the meeting to see more details about the meeting and see who's invited.

If you're using the Cisco Webex Hybrid Calendar Service meetings from your Microsoft Exchange calendar, Microsoft 365 calendar, or Google Calendar for G Suite appear in addition to meetings scheduled from your Webex site. Meetings from your local device calendar also appear.

3

From the meeting details, you can tap Join to join the meeting. The button appears 5 minutes before the meeting start time and shows the number of minutes until the scheduled start time. If it's a meeting associated with a space, you can tap Message to send a message to the space.


 

If prompted, first install the Meetings app to join your meeting.


 

If you're having trouble joining a meeting associated with a space, it may be because the number of people who can join a meeting associated with a space can vary, depending on the account type of the person who created the space associated with that meeting. For more information, see Meeting capabilities and meeting sponsors.

4

Choose your audio and video settings before you join your meeting.

5

Tap to connect to a video system.

6

Tap Join.


 

Your meeting is automatically end-to-end encrypted.

1

Go to Meetings .

2

Click Join next to the meeting that you want to join.


 

If you don't see the join button, you can still join the meeting from the meeting details. Click a meeting on the list to see its details, click Meeting Description, and then copy the meeting link. See View upcoming meetings for more information about your meetings list.

If you're using the Cisco Webex Hybrid Calendar Service meetings from your Microsoft Exchange calendar, Microsoft 365 calendar, or Google Calendar for G Suite appear in addition to meetings scheduled from your Webex site.

If you're having trouble joining a meeting associated with a space, it may be because the number of people who can join a meeting associated with a space can vary, depending on the account type of the person who created the space associated with that meeting. For more information, see Meeting capabilities and meeting sponsors.

3

If prompted, click Open Cisco Webex Meetings.


 

You can also join from your browser by clicking Join from your browser.

4

Choose your audio and video settings before you join your meeting.


 

If you join from your browser, you may need to grant your browser permission to use your camera and microphone.

5

Click Join or Join meeting.


 

Your meeting is automatically end-to-end encrypted.

Nov 3, 2021
Video Address or a Meeting Number

You can join a meeting by entering the meeting number or the video address in Webex App. If your administrator has defined a prefix or suffix so that you can dial the meeting number instead of the video address, you can use that shortcut.

1

Go to Meetings and click Join a meeting above your meeting calendar.


 

Your meeting is automatically end-to-end encryped.

2

Do one of the following:

  • Enter the meeting number from the meeting invite in the field.

    If prompted, enter the meeting password. You can find the meeting password in the meeting invite.

  • Enter the video address from the meeting invite or any standard video address in the field.

    Here's an example video address.

    If you're prompted to enter a password to join the meeting, enter the alphanumeric meeting password. You can find the password in the meeting invite.

Nov 23, 2021
Video System

You can join a scheduled Webex standard meeting, Personal Room meeting, or meeting from a space from a standards-based video system.

Choose how you want to join the meeting:

  • Dial the video address from a standards-based video system or a Webex room or desk device.

     
    You can find the video address in the calendar invite. If the meeting is associated with a space, you can also find the video address from the space. In the space, click Schedule and select the meeting. The video address appears under Meeting description.
  • Tap the Join button from a standards-based video system or a Webex room or desk device.
  • Automatically join the meeting. You can automatically join from your app after someone joins the meeting from a room device, and you have your app enabled to connect automatically with it. To join a meeting from a space automatically from Webex App on your computer or mobile device, you'll need to be a member of the space that the meeting is associated with.

The Join button appears 5 minutes before the scheduled start time for Webex room and desk devices if the device is scheduled as a room resource and if you have Hybrid Calendar and Microsoft Exchange, Microsoft Office 365, or Google Calendar for G Suite.

If the meeting is associated with a space that you're not a member of, you'll wait in the lobby until another member of the space has joined.


 

Your meeting is automatically end-to-end encrypted.

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Webex | Join a Meeting