Connect to a WebEx Video Meeting

Document created by Cisco Documentation Team on Sep 2, 2016Last modified by Sinead Mccarthy on Nov 14, 2016
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Start or Join a WebEx Meeting Using a Video System

Whether you use Cisco Systems, Polycom, or other SIP- or H.323-based video systems, you can easily start or connect to a WebEx meeting.

Note


All information you need for starting or joining a WebEx meeting can be found in the email invitation for the meeting, on the meeting information page, or on your Personal Room page.


        
       
1    Open the virtual keyboard or get the remote control for your video system.          

Examples from Cisco TelePresence systems:     

      
  1.       

    Tap Dial or New Call, depending on the type of system you have.      

           

    Figure 1. Personal or Room Systems



           
    Figure 2. Immersive Systems



          
  2.       

    Tap the keyboard button on the keypad.      

           





          
     
2    Dial the video address in one of the following formats:
  • <meetingnumber>@<sitename>.webex.com for a scheduled WebEx meeting

     

  • <username>@<sitename>.webex.com for an instant or scheduled Personal Room meeting

     

3    Enter the numeric meeting password if prompted.          
Note            

The numeric meeting password is only needed for regular scheduled WebEx meetings not Personal Room meetings.     

      
     
4    When prompted do the following:
  1.       

    If you are the host, enter the host key or host PIN, as appropriate, followed by the pound sign # to start the meeting.      

                      

  2.       

    If you are not the host, enter the pound sign # to join the meeting.      

                

 
Note      

If the host schedules the TelePresence room as a room resource, you can also join using One Button to Push (OBTP) by selecting Join Meeting directly on that TelePresence system.

The host must have joined the meeting before you can use OBTP. If the host has not yet joined, you may be asked to enter the host PIN and press # to join the meeting.  If a numeric password is required on joining, even if the host has already joined, you must always enter this password followed by # to join.

For more information on how to schedule meetings for an easier join experience, see WebEx Integration to Outlook for Windows (WBS31)  https://help.webex.com/docs/DOC-6243  and WebEx Integration to Outlook for Mac (WBS31)  https://help.webex.com/docs/DOC-6242.

Start or Join a WebEx Meeting Using a Video Application

You can join or start the meeting using a standards-based video application such as Cisco Jabber.   

Note


All information you need for starting or joining a WebEx meeting can be found in the email invitation for the meeting, on the meeting information page, or on your Personal Room page.


        
1    Open your video application.    
2    Dial the video address in one of the following formats:
  • <meetingnumber>@<sitename>.webex.com for a scheduled WebEx meeting

     

  • <username>@<sitename>.webex.com for an instant or scheduled Personal Room meeting

     

3    Select Start, Call, or the appropriate control for starting a video call, depending on the label used in your application.    
4    Enter the numeric meeting password if prompted.          
Note            

The numeric meeting password is only needed for regular scheduled WebEx meetings not Personal Room meetings.     

      
     
5    When prompted do the following:
  1.       

    If you are the host, enter the host key or host PIN, as appropriate, followed by the pound sign # to start the meeting.      

                      

  2.       

    If you are not the host, enter the pound sign # to join the meeting.      

                

Start or Join a WebEx Video Meeting Using Skype for Business

   
A Skype for Business-specific video address is required to connect your Skype for Business application to the meeting. Microsoft Skype for Business was formerly known as Microsoft Lync.   

Note


All information you need for starting or joining a WebEx meeting can be found in the email invitation for the meeting, on the meeting information page, or on your Personal Room page.


    
       
1    Open your Skype for Business application.    
2    Dial the appropriate video address, by selecting the Camera button:              
  •       

    For a regular scheduled WebEx meeting: <meetingnumber>.<sitename>@lync.webex.com (For example, 123456789.example@lync.webex.com).      

          

  •       

    For an instant or scheduled Personal Room meeting: <username>.<sitename>@lync.webex.com (For example, acassidy.example@lync.webex.com).      

          

     
3    Enter the numeric meeting password if prompted.          
Note            

The numeric meeting password is only needed for regular scheduled WebEx meetings not Personal Room meetings.     

      
     
4    Start a video call.    

Join a WebEx Video Meeting Using the Cisco Proximity Mobile App

Before You Begin   
  •      

    The Cisco Proximity app for Apple iPhone and iPad and Android devices must be installed for the integration to appear.     

         

  •      

    The microphone must be enabled and not in use on the mobile device. For example, do not take or receive calls during the meeting.     

         

  •      

    The video system must be proximity enabled and in range of the mobile device.     

         

  •      

    The mobile device must be connected to the same Wi-Fi network and within the same room as the video endpoint.     

         

  •      

    Applicable only for the Cisco WebEx Meetings app 7.1 or later for Apple iPhone and iPad or the Cisco WebEx Meetings app 7.5 or later for Android devices.

         

    
    

Note


This feature is only available on next-generation video systems such as SX80 and MX700 and includes Personal Room meetings.    
    
    
     
1    While in a meeting on an iPhone, iPad or Android device, tap the More ... icon.    
2    Tap the Proximity icon.          




      The Proximity app starts with the video address of the WebEx meeting. You can now control the TelePresence unit or video device with the Proximity app on your mobile device.    

Join a WebEx Video Meeting Using Cisco Spark

Before You Begin   
  •      

    The Cisco Spark application must be enabled for WebEx.     

         

        
      
1    In the Cisco Spark room, select the Calls tab.    
2    In the Make a call field, enter the video address for the meeting, for example, userID@<company>.webex.com.    
3    Select the Camera icon to join the meeting.    
 

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