Manage WebEx Recordings

Document created by Cisco Documentation Team on Sep 9, 2016Last modified by Cisco Documentation Team on Aug 18, 2017
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Access and Save Your Recordings


With Cisco WebEx meeting applications, no one has to miss a meeting. As the host, you can record a meeting so that those who missed the meeting can access the recording later. After your meeting is done, you can change the access settings of the recording. An email notification is sent to you when the recording is available.


To access your recordings, sign in to your WebEx site, and go to My WebEx > My Files > My Recordings.


Recordings are stored on the network until you delete them. When the recording storage is full, you may not be able to record more meetings until you delete old recordings or more storage space is added.


Recording File Types


If the recording is made from the integrated or standalone WebEx Recorder, you can upload the recording file, with a .wrf extension, from your local computer. You can also specify the URL, at which the recording resides on a publicly accessible web server, such as your organization's website.


You can upload and store recording files that are in the Windows Media Video (WMV) format. This includes files such as Advanced Recording Files (ARF) that you converted to WMV format with the WebEx Network Recording Player (for ARF files). For Training Center and Event Center, you can also upload and store Shockwave Flash (SWF) format files.


MP4 recordings may be available on WBS32 Meeting Center sites. Contact your site administrator to determine whether the option can be turned on.


Edit Recording Information and Adjust Access Settings

You can edit information associated with recordings, or change who has permission to access recordings.
1    To access your recordings, sign in to your WebEx site, and go to My WebEx > My Files > My Recordings.
2    To edit information associated with a recording, or change the access settings click More.

    Modify to edit the information.


    Disable to make the recording inaccessible.


    Re-assign to change the recording host to another person.


3    You can enable security settings by clicking Modify, and then checking the boxes of features that you want active.  


Upload a Recording


You can give the recording a more meaningful name.


If the recording starts several minutes before the speaker starts talking, you can playback to start at the 5-minute mark.

1    To access your recordings, sign in to your WebEx site, and go to My WebEx > My Files > My Recordings.
2    Select Add recording.
3    Enter a new name for the recording in the Topic box.      

4    Enter a description for the recording in the Description box.
5    Under Playback control, specify playback control options:
  • Under Panel Display Options, select which panels you want to include in the playback.
  • Under Recording Playback Range, select one of the following options:

      Full playback: Plays back the full length of the recording. This option is selected by default.



      Partial playback: Plays back only part of the recording, and allows you to specify different start and end times for the recording. The partial playback range you specify does not modify the actual recording that is stored on the server.


  • If you want to include full Network Recording Player controls, such as stop, pause, resume, fast forward, and rewind, select Include NBR player controls. This option is selected by default. If you want to prevent viewers from skipping portions of the recording, uncheck the Include NBR player controls check box.
6    Specify a password that others must enter to play the recording. Enter the password in the Set password and Confirm password boxes, if they are available in your service center.
7    After the recording is uploaded, the duration, file size, and playback settings cannot be adjusted. Edit extra options that are available for your service center and select Save.

Make a Recording Available from the WebEx Site

Make your recording available on your WebEx site to those who missed the meeting or want to watch and listen to it again.
1    To access your recordings, sign in to your WebEx site, and go to My WebEx > My Files > My Recordings.
2    Do one of the following:
  • Select the Meeting Topic name. On the Recording Information page, copy the Streaming recording link, Download recording link, or Direct recording link, if available, to an email message. Send an email to share the recording.

  • Select the More > Modify command in the same row as the recording name to open the Edit Recording page, and then do one of the following:

      To list an event recording on the Event Recordings page, set Type to Listed.



      To list a training session recording on the Recorded Sessions page, set Type to Listed for all (public) or Listed for authorized users only (internal).


Send an Email to Share a Recording


Let invitees know that the recording is available by emailing them.

1    To access your recordings, sign in to your WebEx site, and go to My WebEx > My Files > My Recordings.
2    Open the Share My Recording window:
  • Select the email icon for the recording that you want to share with others.
  • Select the linked name of the recording you want to share.
  • On the Recording Information page, select Send Email.
3    Select recipients for your email:
  • Choose Select Recipients to select contacts from your Contacts list.
  • Type email addresses in the Send to list, separated by commas.
4    Type a message in your message box and select Send. Your email message is sent to selected recipients, including information about the recording, and a link to play it.