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View Meeting Content Created by Webex Assistant for Meetings

After the meeting ends, the meeting host will receive an email when the meeting highlights, transcript, and recording are available. If the host has shared the content with you, you'll receive an email too. The email contains a link to the meeting content on your Webex site.

Webex Assistant is available in Webex Meetings version 40.4 and later.

1

If you're the host and the content is ready to view, you'll receive an email that says, "Your Webex meeting content is available." Select View meeting content in the email.

Your meeting content is available email

If the host shared the meeting content with you, the email says, "<Host name> shared Webex meeting content with you."

The Meeting content page on your Webex site opens.

Meeting content page
2

If meeting highlights were captured during the meeting, you can access them from the Highlights tab. If the meeting was recorded, you can access the meeting transcript and recording from the Transcript and Recording tabs, respectively.

If you want to find out more about someone who participated in the meeting, select their profile picture in the list of participants to see their People Insights profile.

Profile pictures

You can also navigate to the meeting content directly from your Webex site after it's available. Go to Meetings in the left navigation bar and select the Past tab.

Past tab

Locate and select the meeting.

If you don't see the meeting in the list, the host hasn't shared the meeting content with you.

If you're the host and the content is ready to view, you'll receive an email that says, "Your Webex meeting content is available." You can view your meeting content from your Webex site and your mobile app.

1

Swipe left on the mobile app home page and tap the Past tab.

2

Tap the meeting to view the meeting Info, Highlights, Transcript, and Recording.

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Share Meeting Content with Others in Cisco Webex Meetings

If you hosted a meeting that used Webex Assistant for Meetings, the meeting highlights are available on your Webex site after the meeting ends. If you recorded the meeting, the meeting transcript and recording are also available on your Webex site. You can keep everyone in the loop by sharing this meeting content with others.

Webex Assistant is available in Webex Meetings version 40.4 and later.

Hosts can share the meeting content with anyone who has an account on their Webex site. Each person will be sent an email that contains a link to the content.


To automatically share meeting content with all participants for all scheduled Webex meetings and Personal Room meetings hosted by you or your alternate hosts, on your Webex site, go to Preferences in the left navigation bar, select the Scheduling tab, and select Automatically share the meeting highlights, recording, and transcript with meeting participants and invitees and allow them to make edits.

1

Go to Meetings in the left navigation bar and select the Past tab.

Past tab
2

Locate and select the meeting.


 

If you want to change the name of the meeting and recording to something more descriptive before you share it, select Press to edit the meeting Press to edit the meeting, make your changes, and select Press to save your changes Press to save your changes. Make sure that the Make recording topic match new meeting topic check box is checked and select Yes.

3

Next to the meeting topic, select Press to share the meeting.

Select Press to share the meeting
4

To share the content with everyone who was invited to the meeting, select Add people in meeting invitation list. Otherwise, enter the names or email addresses of the people that you want to share the content with.

Select Add people in meeting invitation list
5

Select whether the people can view only or edit the content.

Select can view or can edit
6

Select Share.


 

To stop sharing content with someone, select Press to share the meeting Press to share the meeting and then select Permissions. Select the drop-down arrow next to the person's name, and then select Remove.

To stop sharing meeting content with everyone, select Press to share the meeting Press to share the meeting and then select Stop sharing this meeting > Stop sharing. Everyone that you shared content with will no longer be able to access the meeting content.

Select Stop sharing this meeting content

1

From the Meeting Info page, tap .

To navigate to the Meeting Info page, see View Meeting Content Created by the Webex Assistant.


 

If you want to change the name of the meeting and recording to something more descriptive before you share it, tap Press to edit the meeting, make your changes, and tap Press to save your changes. Make sure that the Make recording topic match new meeting topic check box is checked.

2

Enter or select the names or email addresses of the people who you want to share the meeting content with, and then tap Share.


 

To stop sharing content with someone, tap Press to share the meeting and then tap Permissions. Tap the drop-down arrow next to the person's name, and then tap Remove.

To stop sharing meeting content with everyone, tap Stop Sharing. Everyone that you shared content with will no longer be able to access the meeting content.

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Review and Manage Highlights Created by Using Webex Assistant for Meetings

If you used Webex Assistant to capture highlights during your Webex meeting, the highlights are available after the meeting ends. The host can share the highlights with others and give them either view-only or edit privileges.

Webex Assistant is available in Webex Meetings version 40.4 and later.

Anyone who has edit privileges for the highlights can play audio of the highlights, edit the highlight text, change highlight labels, delete highlights, and send highlights to others to follow-up on.

Review and edit meeting highlights

1

Select the Highlights tab on the Meeting content page on your Webex site.

To navigate to the Meeting content page, see View Meeting Content Created by Webex Assistant for Meetings.

Highlights tab
2

If you're the meeting host or the host gave you edit privileges for the meeting content, you can do the following:

Option Description

Play audio of the highlight

Hover over the highlight and select Play Audio Play Audio.

Edit the highlight text

Hover over the highlight and select Edit Highlight Edit Highlight. Make your changes and select Save Edit Highlight Save Edit Highlight.

Change the highlight label

Select the existing label and select the new label.

Select label

Send highlights to others

Select the highlights that you want to share and select Send Highlights. Enter the names or email addresses and select Send Email.

Delete the highlight

Hover over the highlight and select .

If the host gave you view-only privileges, you can play audio clips of the highlights.

Anyone who has edit privileges for the highlights can play audio of the highlights, edit the highlight text, change highlight labels, delete highlights, and send highlights to others to follow-up on.

Review meeting highlights on a mobile device.

1

Tap the Highlights tab on the Meeting Info page on your app.

For more information on navigating to your Meeting Info page, see View Meeting Content Created by Webex Assistant for Meetings.

2

If you're the meeting host or the host shared the meeting content with you, you can do the following:

Option Description

Play the audio of the highlight

Select the highlight and tap Play Audio.

Edit the highlight text

Select the highlight and tap Edit. Make your changes and tap OK.

Edit highlight

Change the highlight label

Tap the existing label and tap the new label.

Tap label

Send highlights to others in an email

Select the highlights that you want to share and tap Send. Enter the names or email addresses and tap Share.

Send highlights to others

Delete the highlight

Select the highlight and tap Delete.

If the host gave you view-only privileges, you can play audio clips of the highlights.

If the host gave you view-only privileges, you can play audio clips of the highlights.

Review meeting highlights on a mobile device.

1

Tap the Highlights tab on the Meeting Info page on your app.

For more information on navigating to your Meeting Info page, see View Meeting Content Created by Webex Assistant for Meetings.

2

You can do the following:

Option Description

Play the audio of the highlight

Select the highlight and tap Play Audio.

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Review and Manage Meeting Transcripts Created by Webex Assistant for Meetings

If the host recorded the meeting, a transcript is generated from the recording after the meeting ends. The host can share the transcript with others and give them either view-only or edit privileges.

Webex Assistant is available in Webex Meetings version 40.4 and later.

Anyone who has edit privileges for the transcript can download it, play an audio clip, edit the transcript text, and create highlights from transcript text.

Review and edit the transcript

1

Select the Transcript tab on the Meeting content page on your Webex site.

To navigate to the Meeting content page, see View Meeting Content Created by Webex Assistant for Meetings.

Transcript tab
2

If you're the meeting host or the host gave you edit privileges for the meeting content, you can do the following:

Option Description

Play an audio clip

Hover over the text that you want to hear and select Play Audio Play Audio.

Edit the transcript text

Hover over the text that you want to edit and select Edit transcript Edit transcript. Make your changes and select Save Edit Transcript Save Edit Transcript.

Create a highlight from some transcript text

Hover over the text and select Add to highlights. The text is added to the Highlights tab as a Note highlight.

Download the transcript

Under the Transcript tab, select the file name of the format that you want to download.

You can download the transcript in WebVTT (.vtt) or text (.txt) format.

If the host gave you view-only privileges, you can play audio clips of the transcript.

Anyone who has edit privileges for the transcript can play an audio clip and edit the transcript text.

Play audio clip from your meeting transcript on a mobile device.

1

Tap the Transcript tab on the Meeting Info page on your app.

For more information on navigating to your Meeting Info page, see View Meeting Content Created by Webex Assistant for Meetings.

2

If you're the meeting host or the host shared the meeting content with you, you can do the following:

Option Description

Play an audio clip

Tap the text that you want to hear and tap Play Audio.

Edit the transcript text

Tap Edit transcript next to the text that you want to edit. Make your changes and select Save Edit Transcript.

If the host gave you view only privileges, you can still play audio clips of the transcript.

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Search for Keywords Across All Meetings in Cisco Webex Meetings

Make better use of your Webex Assistant for Meetings transcripts by finding that exact place in the meeting or across multiple meetings where something was discussed.

You can use the search bar at the top of the page to search your meetings, recordings, and transcripts to find an important moment in a meeting. You can then play just the audio of that moment in the meeting or view the meeting details.
Search for a word or phrase

If a transcript wasn't created for the meeting or if the meeting occurred before Webex Assistant was enabled on your Webex site, the keyword is only found if it was used in the meeting title.

Before you begin

Webex Assistant is available in Webex Meetings version 40.4 and later.

1

In the search bar, type the word or phrase that you're looking for.

Type the word in the search bar
2

Choose any item in the search results.

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Delete Meeting Content Created by Webex Assistant for Meetings

You can delete the recording and highlights from meetings that you host if they're no longer needed. If the host has shared meeting content with you and given you edit privileges, you can delete the meeting highlights.

Before you begin

Webex Assistant is available in Webex Meetings version 40.4 and later.

1

To delete a recording:

  1. Select Recordings on the left navigation bar.

  2. Select More next to the name of the recording, and then select Delete > Delete.

    The recording moves to the trash and remain there for 30 days, unless you permanently delete it.
  3. To permanently delete a recording that's in the trash, select Deleted under My Recorded Meetings.

    Select Deleted
  4. Select Trash Trash next to the name of the recording.

2

To delete highlights, see Review and Manage Highlights Created by Using Webex Assistant for Meetings.

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