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Webex | Join a Meeting from a Meeting Notification

With the Webex app, you see a meeting notification on your screen 5 minutes before a meeting's scheduled start time. Meeting notifications appear for scheduled Cisco Webex standard meetings, Personal Room meetings, and team meetings. Scheduled meeting notifications are available only if you're using the Hybrid Calendar Service and Microsoft Exchange, Microsoft Office 365, or Google Calendar for G Suite.

You can choose when to receive notifications for scheduled meetings or turn them off by going to your profile picture and selecting Settings > Notifications on Windows or Preferences > Notifications on the Mac.

1

Click anywhere in the notification to join the meeting. Or click Snooze to get reminded at the meeting start time or to stop getting reminded.

Meeting notification

The meeting notification includes the meeting name and a countdown of the time until the actual start time.

The type of meeting you join from the meeting notification determines which app opens:

  • The Webex app opens when you join a Webex standard meeting, Webex Personal Room meeting, or Webex team meeting.

  • The Webex Meetings app opens when you join a Webex and TelePresence meeting (CMR Hybrid meeting) or a Webex event, Webex training session, or Webex support session.

2

Choose your audio and video settings before you join your meeting.

3

Click Use video system to connect to a video system.

4

Click Join Meeting.

You can choose when to receive notifications for scheduled meetings or turn them off by going to your profile picture and selecting Settings > Notifications.

1

Click anywhere in the notification to join the meeting. Or click Snooze to get reminded at the meeting start time or to stop getting reminded.

Meeting notification

The meeting notification includes the meeting name, location, and a countdown of the time until the actual start time.

The join button doesn't appear before the start time for meetings associated with spaces of more than 200 people.

If you're joining a Webex and TelePresence meeting (CMR Hybrid meeting) or a Webex event, Webex training session, or Webex support session, the Webex Meetings app opens.

2

Select Device Options and then choose one of the following:

  • My Computer—To connect using your computer audio and video. This option is selected automatically, unless you're connected to a device.
  • Choose a device for audio and video from the Recent Devices list or select Search for a device to search for and select a nearby device to use for audio and video.

    When the PIN displays on the device, just enter it in the Webex app and click OK.


     

    The PIN remains valid for 5 minutes after it first displays. So, if you make a successful connection, you won't be asked for the PIN in any additional attempts within that 5-minute period.

3

Select Join Meeting.

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Webex | Join a Meeting from a Meeting Notification

With the Webex app, you see a meeting notification on your screen 5 minutes before a meeting's scheduled start time. Meeting notifications appear for scheduled Cisco Webex standard meetings, Personal Room meetings, and team meetings. Scheduled meeting notifications are available only if you're using the Hybrid Calendar Service and Microsoft Exchange, Microsoft Office 365, or Google Calendar for G Suite.

You can choose when to receive notifications for scheduled meetings or turn them off by going to your profile picture and selecting Settings > Notifications on Windows or Preferences > Notifications on the Mac.

1

Click anywhere in the notification to join the meeting. Or click Snooze to get reminded at the meeting start time or to stop getting reminded.

Meeting notification

The meeting notification includes the meeting name and a countdown of the time until the actual start time.

The type of meeting you join from the meeting notification determines which app opens:

  • The Webex app opens when you join a Webex standard meeting, Webex Personal Room meeting, or Webex team meeting.

  • The Webex Meetings app opens when you join a Webex and TelePresence meeting (CMR Hybrid meeting) or a Webex event, Webex training session, or Webex support session.

2

Choose your audio and video settings before you join your meeting.

3

Click Use video system to connect to a video system.

4

Click Join Meeting.

You can choose when to receive notifications for scheduled meetings or turn them off by going to your profile picture and selecting Settings > Notifications.

1

Click anywhere in the notification to join the meeting. Or click Snooze to get reminded at the meeting start time or to stop getting reminded.

Meeting notification

The meeting notification includes the meeting name, location, and a countdown of the time until the actual start time.

The join button doesn't appear before the start time for meetings associated with spaces of more than 200 people.

If you're joining a Webex and TelePresence meeting (CMR Hybrid meeting) or a Webex event, Webex training session, or Webex support session, the Webex Meetings app opens.

2

Select Device Options and then choose one of the following:

  • My Computer—To connect using your computer audio and video. This option is selected automatically, unless you're connected to a device.
  • Choose a device for audio and video from the Recent Devices list or select Search for a device to search for and select a nearby device to use for audio and video.

    When the PIN displays on the device, just enter it in the Webex app and click OK.


     

    The PIN remains valid for 5 minutes after it first displays. So, if you make a successful connection, you won't be asked for the PIN in any additional attempts within that 5-minute period.

3

Select Join Meeting.

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Webex | Join a Webex Personal Room Meeting

If you're asked to join a Personal Room meeting but you don't remember the link, you can still join it easily from that person's contact card.

1

Go to Messaging , hover over the person's profile picture to see the contact card, and then select Join Personal Meeting Room .

The Join Personal Meeting Room option doesn't appear on someone's contact card if their Webex site is not managed in Cisco Webex Control Hub or linked to Webex.

Rather than scroll through your Messaging list, you can also see someone's contact card by searching for that person's name. In the search results, hover over the person's profile picture to see the contact card.


 

To join a Personal Room meeting that you join often, go to Meetings Meetings and click Join a meeting . A list of recent Personal Room meetings that you joined appears under Recent Personal Rooms . Click the link to join the meeting.

2

Choose your audio and video settings before you join your meeting.

3

Click Use video system to connect to a video system .

4

Click Join Meeting .

1

Go to Messaging , long press the person's profile picture to see the contact card, and then tap the Personal Room link.


 

If you don't see Personal Room in the contact card, tap People Insights to see more information.

The Personal Room information doesn't appear on someone's contact card if their Webex site isn’t managed in Cisco Webex Control Hub or linked to Webex.


 

If you don't see the Personal Room link, tap People Insights

If you don't already have the Webex Meetings app for Android installed, you're prompted to install it.
2

Choose your audio and video settings before you join your meeting.

3

Tap to connect to a video system.

1

Go to Messaging and tap the person's profile picture to see the contact card. Then tap beside their Personal Room information and tap Join Meeting.

Personal Room information

The Personal Room information doesn't appear on someone's contact card if their Webex site isn’t managed in Cisco Webex Control Hub or linked to Webex.

If you don't already have the Webex Meetings app for Android installed, you're prompted to install it.
2

Choose your audio and video settings before you join your meeting.

3

Tap to connect to a video system.

Go to Messaging , hover over the person's profile picture to see the contact card, and then select Join Personal Room.

The Join Personal Room option doesn't appear on someone's contact card if their Webex site is not managed in Cisco Webex Control Hub or linked to Webex.


 

Rather than scroll through your Spaces list, you can also see someone's contact card by searching for that person's name. In the search results, hover over the person's profile picture to see the contact card.

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Webex | Join a Webex Personal Room Meeting

If you're asked to join a Personal Room meeting but you don't remember the link, you can still join it easily from that person's contact card.

1

Go to Messaging , hover over the person's profile picture to see the contact card, and then select Join Personal Meeting Room .

The Join Personal Meeting Room option doesn't appear on someone's contact card if their Webex site is not managed in Cisco Webex Control Hub or linked to Webex.

Rather than scroll through your Messaging list, you can also see someone's contact card by searching for that person's name. In the search results, hover over the person's profile picture to see the contact card.


 

To join a Personal Room meeting that you join often, go to Meetings Meetings and click Join a meeting . A list of recent Personal Room meetings that you joined appears under Recent Personal Rooms . Click the link to join the meeting.

2

Choose your audio and video settings before you join your meeting.

3

Click Use video system to connect to a video system .

4

Click Join Meeting .

1

Go to Messaging , long press the person's profile picture to see the contact card, and then tap the Personal Room link.


 

If you don't see Personal Room in the contact card, tap People Insights to see more information.

The Personal Room information doesn't appear on someone's contact card if their Webex site isn’t managed in Cisco Webex Control Hub or linked to Webex.


 

If you don't see the Personal Room link, tap People Insights

If you don't already have the Webex Meetings app for Android installed, you're prompted to install it.
2

Choose your audio and video settings before you join your meeting.

3

Tap to connect to a video system.

1

Go to Messaging and tap the person's profile picture to see the contact card. Then tap beside their Personal Room information and tap Join Meeting.

Personal Room information

The Personal Room information doesn't appear on someone's contact card if their Webex site isn’t managed in Cisco Webex Control Hub or linked to Webex.

If you don't already have the Webex Meetings app for Android installed, you're prompted to install it.
2

Choose your audio and video settings before you join your meeting.

3

Tap to connect to a video system.

Go to Messaging , hover over the person's profile picture to see the contact card, and then select Join Personal Room.

The Join Personal Room option doesn't appear on someone's contact card if their Webex site is not managed in Cisco Webex Control Hub or linked to Webex.


 

Rather than scroll through your Spaces list, you can also see someone's contact card by searching for that person's name. In the search results, hover over the person's profile picture to see the contact card.

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Webex | Join a Meeting from Your Spaces List

You can join a meeting from the green join button in your spaces list.

The join button appears 5 minutes before the scheduled start time. At the scheduled start time, the label changes to inform you that the meeting is starting now. When someone else joins the meeting, the countdown appears on the button and you can see how many people have already joined.

  • If you're using the Cisco Webex Hybrid Calendar Service meetings from your Microsoft Exchange calendar, Microsoft 365 calendar, or Google Calendar for G Suite appear in addition to meetings scheduled from your Webex site.

  • The join button doesn't appear before the start time for meetings associated with spaces of more than 200 people.

The join button appears before the scheduled start time only if you're using the Cisco Webex Hybrid Calendar Service and Microsoft Exchange, Microsoft Office 365, or G Suite for Google Calendar.

1

Go to Messaging and click the green button beside the space or meeting name.

2

Choose your audio and video settings before you join your meeting.

3

Click Use video system to connect to a video system.

4

Click Join Meeting.

1

Go to Messaging and click the green button beside the space or meeting name.

2

Choose your audio and video settings before you join your meeting.


 

If you join from your browser, you may need to grant your browser permission to use your microphone and camera.

3

Click Join Meeting.

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Webex | Join a Meeting from Your Spaces List

You can join a meeting from the green join button in your spaces list.

The join button appears 5 minutes before the scheduled start time. At the scheduled start time, the label changes to inform you that the meeting is starting now. When someone else joins the meeting, the countdown appears on the button and you can see how many people have already joined.

  • If you're using the Cisco Webex Hybrid Calendar Service meetings from your Microsoft Exchange calendar, Microsoft 365 calendar, or Google Calendar for G Suite appear in addition to meetings scheduled from your Webex site.

  • The join button doesn't appear before the start time for meetings associated with spaces of more than 200 people.

The join button appears before the scheduled start time only if you're using the Cisco Webex Hybrid Calendar Service and Microsoft Exchange, Microsoft Office 365, or G Suite for Google Calendar.

1

Go to Messaging and click the green button beside the space or meeting name.

2

Choose your audio and video settings before you join your meeting.

3

Click Use video system to connect to a video system.

4

Click Join Meeting.

1

Go to Messaging and click the green button beside the space or meeting name.

2

Choose your audio and video settings before you join your meeting.


 

If you join from your browser, you may need to grant your browser permission to use your microphone and camera.

3

Click Join Meeting.

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Webex | Join a Meeting from Your Meetings List

When it's time to join a meeting, you can join from your meetings list.

1

Go to Meetings .

2

Click a meeting on the list to see its details. See View Upcoming Meetings in Cisco Webex for more information about your meetings list.


 

If you're using the Cisco Webex Hybrid Calendar Service meetings from your Microsoft Exchange calendar, Microsoft 365 calendar, or Google Calendar for G Suite appear in addition to meetings scheduled from your Webex site.

3

In the meeting details, click Join to join your meeting.

The Join button appears 5 minutes before the scheduled start time.


 

If you're having trouble joining a Webex team meeting, it may be because the number of people who can join a Webex team meeting can vary. The number depends on the account type of the person who created the space associated with that meeting. For more information, see Meeting Capabilities and Meeting Sponsors in Cisco Webex.

4

Choose your audio and video settings before you join your meeting.

5

Click to connect to a video system.

6

Click Join Meeting.

1

Go to Meetings .

2

Tap anywhere on the meeting to see more details about the meeting and see who's invited.

If you're using the Cisco Webex Hybrid Calendar Service meetings from your Microsoft Exchange calendar, Microsoft 365 calendar, or Google Calendar for G Suite appear in addition to meetings scheduled from your Webex site. Meetings from your local device calendar also appear.

3

From the meeting details, you can tap Join to join the meeting. The button appears 5 minutes before the meeting start time and shows the number of minutes until the scheduled start time. If it's a Webex team meeting, you can tap Message to send a message to the space.


 

If prompted, first install the Webex Meetings app to join your meeting.


 

If you're having trouble joining a Webex team meeting, it may be because the number of people who can join a Webex team meeting can vary, depending on the account type of the person who created the space associated with that meeting. For more information, see Meeting Capabilities and Meeting Sponsors in Cisco Webex.

4

Choose your audio and video settings before you join your meeting.

5

Tap to connect to a video system.

6

Tap Join.

1

Go to Meetings .

2

Click Join next to the meeting that you want to join.


 

If you don't see the join button, you can still join the meeting from the meeting details. Click a meeting on the list to see its details, click Meeting Description, and then copy the meeting link. See View Upcoming Meetings in Cisco Webex for more information about your meetings list.

If you're using the Cisco Webex Hybrid Calendar Service meetings from your Microsoft Exchange calendar, Microsoft 365 calendar, or Google Calendar for G Suite appear in addition to meetings scheduled from your Webex site.

If you're having trouble joining a Webex team meeting, it may be because the number of people who can join a Webex team meeting can vary, depending on the account type of the person who created the space associated with that meeting. For more information, see Meeting Capabilities and Meeting Sponsors in Cisco Webex.

3

If prompted, click Open Cisco Webex Meetings.


 

You can also join from your browser by clicking Join from your browser.

4

Choose your audio and video settings before you join your meeting.


 

If you join from your browser, you may need to grant your browser permission to use your camera and microphone.

5

Click Join or Join meeting.

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Webex | Join a Meeting from Your Meetings List

When it's time to join a meeting, you can join from your meetings list.

1

Go to Meetings .

2

Click a meeting on the list to see its details. See View Upcoming Meetings in Cisco Webex for more information about your meetings list.


 

If you're using the Cisco Webex Hybrid Calendar Service meetings from your Microsoft Exchange calendar, Microsoft 365 calendar, or Google Calendar for G Suite appear in addition to meetings scheduled from your Webex site.

3

In the meeting details, click Join to join your meeting.

The Join button appears 5 minutes before the scheduled start time.


 

If you're having trouble joining a Webex team meeting, it may be because the number of people who can join a Webex team meeting can vary. The number depends on the account type of the person who created the space associated with that meeting. For more information, see Meeting Capabilities and Meeting Sponsors in Cisco Webex.

4

Choose your audio and video settings before you join your meeting.

5

Click to connect to a video system.

6

Click Join Meeting.

1

Go to Meetings .

2

Tap anywhere on the meeting to see more details about the meeting and see who's invited.

If you're using the Cisco Webex Hybrid Calendar Service meetings from your Microsoft Exchange calendar, Microsoft 365 calendar, or Google Calendar for G Suite appear in addition to meetings scheduled from your Webex site. Meetings from your local device calendar also appear.

3

From the meeting details, you can tap Join to join the meeting. The button appears 5 minutes before the meeting start time and shows the number of minutes until the scheduled start time. If it's a Webex team meeting, you can tap Message to send a message to the space.


 

If prompted, first install the Webex Meetings app to join your meeting.


 

If you're having trouble joining a Webex team meeting, it may be because the number of people who can join a Webex team meeting can vary, depending on the account type of the person who created the space associated with that meeting. For more information, see Meeting Capabilities and Meeting Sponsors in Cisco Webex.

4

Choose your audio and video settings before you join your meeting.

5

Tap to connect to a video system.

6

Tap Join.

1

Go to Meetings .

2

Click Join next to the meeting that you want to join.


 

If you don't see the join button, you can still join the meeting from the meeting details. Click a meeting on the list to see its details, click Meeting Description, and then copy the meeting link. See View Upcoming Meetings in Cisco Webex for more information about your meetings list.

If you're using the Cisco Webex Hybrid Calendar Service meetings from your Microsoft Exchange calendar, Microsoft 365 calendar, or Google Calendar for G Suite appear in addition to meetings scheduled from your Webex site.

If you're having trouble joining a Webex team meeting, it may be because the number of people who can join a Webex team meeting can vary, depending on the account type of the person who created the space associated with that meeting. For more information, see Meeting Capabilities and Meeting Sponsors in Cisco Webex.

3

If prompted, click Open Cisco Webex Meetings.


 

You can also join from your browser by clicking Join from your browser.

4

Choose your audio and video settings before you join your meeting.


 

If you join from your browser, you may need to grant your browser permission to use your camera and microphone.

5

Click Join or Join meeting.

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Webex | Join a Meeting with a Meeting Number or Video Address

You can join a meeting by entering the meeting number or the video address in the Webex app. If your administrator has defined a prefix or suffix so that you can dial the meeting number instead of the video address, you can use that shortcut.

1

Go to Meetings and click Join a meeting above your meeting calendar.

2

Do one of the following:

  • Enter the meeting number from the meeting invite in the field.

    If prompted, enter the meeting password. You can find the meeting password in the meeting invite.

  • Enter the video address from the meeting invite or any standard video address in the field.

    Here's an example video address.

    If you're prompted to enter a password to join the meeting, enter the alphanumeric meeting password. You can find the password in the meeting invite.

    If your administrator has enabled your organization to enter a meeting number plus a prefix, suffix, or both instead of the video address to join a meeting, you can enter that meeting number shortcut here instead of the video address as well, as shown in the following examples:

    • If the meeting number is 987654321, and your administrator has specified a prefix of *77*, you can join the meeting by entering *77*987654321.

    • If the meeting number is 987654321, and your administrator has specified a suffix of #, you can join the meeting by entering 987654321#.

    • If the meeting number is 987654321, and your administrator has specified that both a prefix of *77* and a suffix of # are required, you can join the meeting by entering *77*987654321#.

    If your laptop or mobile device is already connected to a video device, that device also joins the meeting. This feature is available only for cloud-registered Webex room or desk devices.

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Webex | Join a Meeting with a Meeting Number or Video Address

You can join a meeting by entering the meeting number or the video address in the Webex app. If your administrator has defined a prefix or suffix so that you can dial the meeting number instead of the video address, you can use that shortcut.

1

Go to Meetings and click Join a meeting above your meeting calendar.

2

Do one of the following:

  • Enter the meeting number from the meeting invite in the field.

    If prompted, enter the meeting password. You can find the meeting password in the meeting invite.

  • Enter the video address from the meeting invite or any standard video address in the field.

    Here's an example video address.

    If you're prompted to enter a password to join the meeting, enter the alphanumeric meeting password. You can find the password in the meeting invite.

    If your administrator has enabled your organization to enter a meeting number plus a prefix, suffix, or both instead of the video address to join a meeting, you can enter that meeting number shortcut here instead of the video address as well, as shown in the following examples:

    • If the meeting number is 987654321, and your administrator has specified a prefix of *77*, you can join the meeting by entering *77*987654321.

    • If the meeting number is 987654321, and your administrator has specified a suffix of #, you can join the meeting by entering 987654321#.

    • If the meeting number is 987654321, and your administrator has specified that both a prefix of *77* and a suffix of # are required, you can join the meeting by entering *77*987654321#.

    If your laptop or mobile device is already connected to a video device, that device also joins the meeting. This feature is available only for cloud-registered Webex room or desk devices.

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Webex | Join a Meeting from a Video System

You can join a scheduled Webex standard meeting, Webex Personal Room meeting, or meeting from a space from a standards-based video system or from a cloud-registered Cisco Webex room or desk device.

Choose how you want to join the meeting:

  • Dial the video address from a standards-based video system or a Webex room or desk device.

     
    You can find the video address in the calendar invite. If the meeting is associated with a space, you can also find the video address from the space. In the space, click Schedule and select the meeting. The video address appears under Meeting description.
  • Tap the Join button from a standards-based video system or a Webex room or desk device.
  • Automatically join the meeting. You can automatically join from your app after someone joins the meeting from a room device, and you have your Webex app enabled to connect automatically with it. To join a meeting from a space automatically from the Webex app on your computer or mobile device, you'll need to be a member of the space that the meeting is associated with.
  • Dial the meeting number from the calendar invite and include a prefix, suffix, or both. The feature is available only for cloud-registered Webex room or desk devices. Your administrator has the option to enable this feature and define which characters are needed for the prefix, suffix, or both so you can dial the meeting number instead of the video address, as shown in the following examples:
    • If the meeting number is 987654321, and your administrator has specified a prefix of *77*, you can join the meeting by dialing *77*987654321.

    • If the meeting number is 987654321 , and your administrator has specified a suffix of #, you can join the meeting by dialing 987654321#.

    • If the meeting number is 987654321 , and your administrator has specified that both a prefix of *77* and a suffix of # are required, you can join the meeting by dialing *77*987654321#.

The Join button appears 5 minutes before the scheduled start time for Webex room and desk devices if the device is scheduled as a room resource and if you have Cisco Webex Hybrid Calendar Service and Microsoft Exchange, Microsoft Office 365, or Google Calendar for G Suite.

If the meeting is associated with a space that you're not a member of, you'll wait in the lobby until another member of the space has joined.

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Webex | Join a Meeting from a Video System

You can join a scheduled Webex standard meeting, Webex Personal Room meeting, or meeting from a space from a standards-based video system or from a cloud-registered Cisco Webex room or desk device.

Choose how you want to join the meeting:

  • Dial the video address from a standards-based video system or a Webex room or desk device.

     
    You can find the video address in the calendar invite. If the meeting is associated with a space, you can also find the video address from the space. In the space, click Schedule and select the meeting. The video address appears under Meeting description.
  • Tap the Join button from a standards-based video system or a Webex room or desk device.
  • Automatically join the meeting. You can automatically join from your app after someone joins the meeting from a room device, and you have your Webex app enabled to connect automatically with it. To join a meeting from a space automatically from the Webex app on your computer or mobile device, you'll need to be a member of the space that the meeting is associated with.
  • Dial the meeting number from the calendar invite and include a prefix, suffix, or both. The feature is available only for cloud-registered Webex room or desk devices. Your administrator has the option to enable this feature and define which characters are needed for the prefix, suffix, or both so you can dial the meeting number instead of the video address, as shown in the following examples:
    • If the meeting number is 987654321, and your administrator has specified a prefix of *77*, you can join the meeting by dialing *77*987654321.

    • If the meeting number is 987654321 , and your administrator has specified a suffix of #, you can join the meeting by dialing 987654321#.

    • If the meeting number is 987654321 , and your administrator has specified that both a prefix of *77* and a suffix of # are required, you can join the meeting by dialing *77*987654321#.

The Join button appears 5 minutes before the scheduled start time for Webex room and desk devices if the device is scheduled as a room resource and if you have Cisco Webex Hybrid Calendar Service and Microsoft Exchange, Microsoft Office 365, or Google Calendar for G Suite.

If the meeting is associated with a space that you're not a member of, you'll wait in the lobby until another member of the space has joined.

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