Using your fingertip or the provided stylus, create drawings, share ideas, and annotate shared content. Collaboration has never been easier: send your whiteboards by email, share them during calls so everybody can work together, or save them to Webex spaces.



Whiteboard Basics

Tap the whiteboard button at the bottom of your touchscreen to open the whiteboard. If you already have some whiteboards in progress, the latest one opens. If not, you'll get a new blank board. When the toolbars appear at the bottom, you're ready to start.

But first, let's look at what the buttons on the left-side toolbar are for:

Open

Open the list of whiteboards from your current session. Tap one to open it.

Create new whiteboard icon

New

Start a new, blank whiteboard.

Copy

Copy the open whiteboard to the whiteboard folder. Tap to find the copy and open it.

Delete

Delete the open whiteboard. The system will ask you to confirm. To delete another whiteboard from your current session, tap . Tap Delete on the whiteboard(s) you want to delete (or choose Select All). Tap the red checkmark and the system will ask you to confirm your choice.

Black Canvas

Change the whiteboard to a black screen. You can set black canvas as the whiteboard's default appearance.

When You're Finished

To exit the whiteboard at any time tap the cross in the upper right corner.

If you are on a shared Desk device, you should clear the whiteboards for the next user: tap the device's name on the home screen and select End session. Read more about ending your whiteboarding session here.

Whiteboards: Creating Content

Creating content on your whiteboard is easy: just write and draw on the touchscreen with your fingertip or using the provided stylus. More than one person can work on a board at the same time. Pinch and zoom in (up to 3x) on the touchscreen, just like you do on your phone. To move around the whiteboard while you're zoomed in, press and swipe in the direction you want to move. To get an overview of the entire whiteboard, zoom out (up to 10x).

Let's take a look at what you can do, using the buttons on the middle toolbar at the bottom of your screen:

Undo/Redo

Undo/redo your last action(s).

Pen

Change the pen stroke. Tap to select the thickness: . Tap any of the colored buttons to pick a different color.

Eraser

Change your fingertip (or the stylus) to an eraser and rub out mistakes. To clear the whiteboard completely, tap the eraser twice and then tap Clear All.

Shapes

The whiteboard can recognize basic shapes like squares, circles, triangles, rectangles, arrows and curved lines as you draw them, and will straighten edges and close small gaps in the outline for you. Either tap the button and draw a shape, or draw your shape and press the touchscreen for a second before lifting your finger or the stylus away. The whiteboard detects your shape and adjusts it for you.

Sticky Note

Add a sticky note to the whiteboard. Tap the button to get a soft keyboard. Type your text (up to 6 lines), choose a color and tap the checkmark to add the note to the board. Tap any note already on the board to change the color, edit the text or delete it. Press a note and drag with your finger to move it.

Share a Whiteboard in a Call

You can share your whiteboard in a call, and the other participants can edit it from their device or from the Webex app. You'll see the avatar or device initials of the participant editing a shared whiteboard at any time.

Whiteboards created during a meeting are saved automatically in the Webex space you share with other participants during a Webex meeting, or joined by a paired Webex device.

1

During a call, tap Whiteboard . If you don't see the button, tap the screen.

2

If you're on a shared device, a blank whiteboard opens immediately. If you're on a personal device, either:

  • Tap New Whiteboard to open a new whiteboard. Or,

  • Tap All Whiteboards to open the Whiteboards list and choose an existing one.

3

Your whiteboard is automatically shared live with the call participants. Tap Done when you're finished working, but remember that your whiteboard is still shared.

4

Tap to keep working or tap Stop sharing to stop others seeing your whiteboard.

Save and Send Whiteboards

On any personal or shared Desk device, you can save your whiteboards by creating a new Webex space for them. You can also save your whiteboards to an existing Webex space, on a personal Desk pro and on any shared Desk device.

To learn how to open a space on a Desk device, see this article.

To save your active whiteboard:

1

Tap . Either:

Select Create a new space.

Or

Select Save to an existing space. Connect to the Webex app and open the space you want to save to. If you're a guest user on a personal Desk Pro, you can only save to spaces the Desk Pro owner is a member of. As a guest, you also can't open any whiteboards from a space where the Desk Pro owner is not a member.

2

Select any additional whiteboards you want to save.

If you're creating a new space, tap the blue arrow in the upper right corner. In the next dialog you can rename the space and add people.

3

Tap the blue checkmark in the corner. Your whiteboard(s) will be saved.

If you created a new space, it will open up in the Webex app.

4

Tap the cross in the right corner of the whiteboard if you want to go back to the homescreen.

To email your active whiteboard, tap at the bottom right corner. Or, tap and choose one or more whiteboards from the list. In the dialog, enter email addresses or the name(s) of people in your directory. Edit the subject line and tap the blue checkmark to send. Recipients will receive an email with the whiteboard(s) in .pdf-format.