You can collaborate and interact with people in an existing Webex App space from a Webex Board. By connecting your app to a Board, you can call everyone added to a space, create whiteboards, and view the files that have been shared in that space.
Your Webex Board works as a physical extension to your Webex App. When the app, either mobile or desktop, is connected to a board, you can collaborate with others in your Webex space from the Board. Call your colleagues, view the files that have been shared, and continue working on the whiteboards you have created in your last meeting.
When you open a space from your app on a Board, you get access to the same activities as you have on the app. This means that you can call everyone added to the space, whiteboard, and view files that have been shared in the space. Participating in conversations from the board is not yet available.
When your Mac or Windows Webex App is connected to a Board, you see the board's name on the top right of your app. If you want to pair to another board, select one of the other boards you have been connected to earlier or search for one by name.
Select the Webex space that you want to open on your board. Then, click
Open a Space.
Now you can see the name of the opened space on the Board's screen and access all the activities on it.
To close the space, select Close the Space on the board.
When your Webex App is connected to a Board, you see the device's name at the top right corner of your space list. If you want to pair to another device, select one of the other devices you have been connected to earlier or search for one by name.
Select the Webex space that you want to open on your device and tap Open a space. You can also go to the activity menu of the space, and tap Open on Webex Board. You can see the name of the opened space on the device's screen.
To close the space, select Close Space from the app. You can also close the space on the device by tapping the space's name and selecting Close this space.
With a space opened on your Board, you can create new whiteboards that are automatically saved to that space. You can also continue working on whiteboards that have been saved to that space earlier.
On the Board's home screen, tap Whiteboard to get access to saved whiteboards. From the whiteboard screen, you can also create a new whiteboard by tapping New whiteboard . When you're done, everyone in the Webex space can find your whiteboard in the Whiteboard menu of that space.
To learn more about whiteboarding on a Board, take a look at the whiteboarding article.
The files and pictures you and your coworkers have shared in a space can be viewed on the board when you have that space open on it. To do that, tap Files on the Board's home screen and select the file you want to open. Scroll up or down through the file you are sharing. To zoom in and out, pinch the image on the board.
You can open files in the following formats: .doc, .docx, .gif, .jpeg, .pdf, .png, .ppt, .pptx, .svg, .xls, and .xlsx. The files must be less than 150 pages and under 200 MB. Other types of files can be uploaded but they will not show a thumbnail preview.
You can tap and choose whether you want to hide unsupported files or not.
To go back to the file overview, tap .
Microsoft OneDrive or SharePoint Online files that you have shared in a space can also be viewed on the Board when you have that space open on it. Read this article to learn how to set up access to your Enterprise content management platform and this article to find out how to share files in Webex app from Microsoft OneDrive or SharePoint Online.
In order to open these files on the Board, the Web Engine needs to be enabled.
OneDrive and SharePoint Online documents can also be found in Files on the Board's home screen. Simply select the file that you want to open. You may need to log in to view or edit the document, however, the session information is cleared when you close the space.
After opening a space on your board, tap Call on the Board's home screen. This opens a self-view of your space. Tap to start the call.
You can see who joined the call by tapping People .
If you don’t want to include everyone in the space to your call, you must first close the space from the Board. Then, tap Call on the Board's home screen to call the people you want to get in touch with.