Webex App | Use a whiteboard in a breakout session

If your meetings run on our Webex Suite meeting platform, you can join a breakout session, create or share an existing whiteboard, start a whiteboard that you created in another meeting, closed earlier in the current meeting, or prepared using Webex Whiteboards.

Desktop
iPhone and iPad

When you sign in to Webex Whiteboards, you can see all your whiteboards and create new ones there or share an existing one. To open a whiteboard just click anywhere on it.

To create a whiteboard:

1	To join the breakout session when it starts, click Join now in the message that appears, or to join an existing breakout session, go to the Participants panel and click Join.
2	Click More options > Whiteboards. In the dialog box you can either select New whiteboard or an existing one.
3	Click New whiteboard or select a whiteboard, and then click Open for all. If you're not sure which whiteboard to open, preview it. Hover over a whiteboard and click > Open for preview .
4	Use the following whiteboard tools: Move —Hold and drag the mouse button to move around the whiteboard canvas. Selection —Click the mouse button on an area on the whiteboard, and drag the mouse to select items, and move them on the whiteboard. Webex Whiteboard uses grouping when moving pen strokes and objects. Pen strokes attach to images, sticky notes and shapes if they are drawn inside that object. When overlapping an image, sticky note, or shape onto another object, dragging the lowest object will bring along other objects on top of it. Dragging the top pen stroke or object 'breaks' the grouping. When selected, you can choose from the following actions: bring to front, send to back, copy, paste, duplicate, and delete. Pen tool —Hold and drag the mouse button to draw a line with the pen. When selected, you can change the thickness and color of the pen. Magic pen —When you select the pen, click the magic pen to make lines or shapes you add with the pen tool automatically smoother and straighter. Eraser —Hold and drag the mouse button to erase any annotation on the whiteboard. Hold and drag the eraser to erase multiple annotations. If you've made a mistake, click Undo . Laser pointer —Add emphasis to something important while you're talking about it. Click the button and draw attention to content on the board by, for example, circling or underlining it. Your marks will fade away after a couple of seconds. Shapes —Select from a circle, square, or diamond. When selected, drag the shape to the area you want, and resize. You can also fill the shape with color. When you right-click the shape, you can choose bring to front, send to back, copy, paste, duplicate, and delete. Text —When selected, click on the area you want to add text. You can select the color, format, alignment, and choose the size of the text from these choices: small, medium, large, x-large. Stickies —When selected, click on the area you want to add sticky notes. Drag the note to the place you want, and select the color of the sticky note. Click the + button to add another sticky note. Emojis —Use the emoji picker to select an emoji and place it on the whiteboard. When selected, you can drag to the area you want, and resize. When you right-click the emoji, you can choose to bring to front, send to back, copy, paste, duplicate, and delete. Images —Add an image from a local folder, and place it on the whiteboard.
5	Use the following whiteboard controls: Undo —Click to undo changes made to the whiteboard. Redo —Click to redo changes made to the whiteboard. In the top-right corner, click More actions and choose from the following options: Open on a device—opens the whiteboard on a paired device. Rename—click to rename the whiteboard. Export as PDF—click to save the whiteboard as a PDF. Delete—click to delete the whiteboard. Show All cursors—toggle to see other collaborators cursors. In the minimap located at the bottom right of the whiteboard: Hide —This hides the minimap view. Click again to reopen the minimap. Zoom to overview —Zoom to the width of the area where participants are making edits. Zoom in/out —This controls the view of the entire whiteboard area. You can also use keyboard shortcuts to zoom in and out of the whiteboard area: CTRL +/- for Windows. CMD +/- for Mac.
6	When you finish using the whiteboard, select Close for all > Close whiteboard.

If the host has chosen to have you join the breakout session automatically, you see the following message when the breakout session starts. You automatically join the session.

Otherwise, you're notified when the breakout session starts. You can manually join the breakout session that you're assigned to now or later.

1	To manually join the breakout session when it starts, tap Join now.
2	To join the breakout session later, tap Join later. When you're ready to join, tap Participants > Join. You join the breakout session and your audio switches from the main meeting to the breakout session. See Best practices for participating in breakout sessions.
3	During a meeting, go to More options and tap Whiteboards.
4	Tap to open a new whiteboard or select an existing whiteboard. If you're not sure which whiteboard to open, preview it. Tap > Open for preview .
5	Use the following whiteboard tools: Selector tool —Tap on an area on the whiteboard, and drag to select items, and move them on the whiteboard. Webex Whiteboard uses grouping when moving pen strokes and objects. Pen strokes attach to images, sticky notes and shapes if they are drawn inside that object. When overlapping an image, sticky note, or shape onto another object, dragging the lowest object will bring along other objects on top of it. Dragging the top pen stroke or object 'breaks' the grouping. When selected, tap and choose bring to front, send to back, copy, paste, duplicate, or delete. On iPad devices, you can use your finger to select objects. Drag/Move —Tap and hold to move around the whiteboard canvas. Pen tool —Tap and hold to draw a line with the pen. When selected, you can change the thickness and color of the pen. You can also use your Apple pencil as the pen tool. Magic pen —When you select the pen, tap the magic pen to make lines or shapes you add with the pen tool automatically smoother and straighter. Eraser —Tap and hold to erase any annotation on the whiteboard. Stickies —When selected, tap the area you want to add sticky notes. Drag the note to the place you want, and select the color of the sticky note. Tap the + button to add another sticky note. Text —When selected, tap the area you want to add text. You can select the color, format, alignment, and choose the size of the text from these choices: small, medium, large, x-large. Shapes —Select from a circle, square, or diamond. When selected, drag the shape to the area you want, and resize. You can also fill the shape with color. In the top-right corner, click More actions and choose from the following options: Open on a device—opens the whiteboard on a paired device. Rename—click to rename the whiteboard. Export as PDF—click to save the whiteboard as a PDF. Delete—click to delete the whiteboard. Show All cursors—toggle to see other collaborators cursors.
6	In the top-right corner, click More actions and choose from the following options: Open on a device—opens the whiteboard on a paired device. Rename—click to rename the whiteboard. Export as PDF—click to save the whiteboard as a PDF. Delete—click to delete the whiteboard. Show All cursors—toggle to see other collaborators cursors.
7	Tap Close for all to stop sharing your whiteboard.

Cisco AI Assistant

Thanks for your feedback.

Webex App | Use a whiteboard in a breakout session

Small Business

Enterprise

Devices

Solutions For

Resources

Company