Share Your Screen or Application in a Meeting


Some calls in Webex have these features too.

You can share content when you're connected to a room or desk device.

1

During a meeting, select Share.

2

When you're sharing content with video or audio, you should check these options:

  • Optimization drop-down menu:

    • Automatically Optimize—Chooses the best optimization for your content type.

    • Optimize for text and images—Displays text and images in your shared content at the highest resolution and clarity possible.

    • Optimize for motion and video—The video plays back much more smoothly, as some resolution is sacrificed in favor of a higher frame rate to reduce lag and increase fluidity in your shared video, animation, or dynamic content.


       
      This option may not improve the frame rate in meetings with over 25 attendees.
  • Share your computer audio—Allows others to hear your computer audio in addition to your microphone audio.

3

Choose the screen or application you want to share.

Hold Shift to select multiple applications. Everyone in the meeting will see one of the shared applications at a time only.

If you don't see the app that you want to share, scroll to see all your open apps.


 
You'll just see the name of the app when the app is minimized, when the app relies on hardware to display graphics, or when it's a Universal Windows Platform app.

You'll see a preview of what you're sharing at the top of the screen. Check that you’re sharing only what you want and that everyone in the meeting can see it.

To show the preview after it disappears, go to the tab in the control bar at the top of the screen and click the down arrow.


 
Webex suppresses notifications for incoming messages or calls when you're sharing your screen or application while in a meeting.
4

While you're sharing, you can select the following:


 

If the thumbnail videos are covering the shared content, drag the floating panel to another location on the screen.

  • Share screen to switch to another screen or application without needing to stop sharing first.
  • Annotate to mark-up a shared screen during a call or a meeting.
  • Pause Pause to pause sharing your screen or application.
  • Resume Resume to resume sharing your screen or application.
  • Stop to stop sharing.
5

Use the floating panel to conveniently access the following options:

  • Mute or Unmute to mute or unmute yourself.
  • Stop video or Start video to turn off or turn on your video.
  • Focus view Focus view to show the active speaker's video only.

  • Grid view Grid view to show the videos of the meeting participants.

  • Hide video view Hide video view to hide all thumbnails videos. The name of the active speaker shows in the floating panel.
    Active speaker's name shows only
Floating panel

With the support for macOS Catalina, new security and privacy permissions are required for users to fully access all of the Meetings features. Learn how to check your permissions here.


Some calls in Webex have these features too.

1

During a meeting, select Share.

2

When you're sharing content with video or audio, you should check these options:

  • Optimization drop-down menu:

    • Automatically Optimize—Chooses the best optimization for your content type.

    • Optimize for text and images—Displays text and images in your shared content at the highest resolution and clarity possible.

    • Optimize for motion and video—The video plays back much more smoothly, as some resolution is sacrificed in favor of a higher frame rate to reduce lag and increase fluidity in your shared video, animation, or dynamic content.


       
      This option may not improve the frame rate in meetings with over 25 attendees.
  • Share your computer audio—Allows others to hear your computer audio in addition to your microphone audio.

    Webex needs an extension to share your computer audio. If you don't have the extension, then Webex downloads it when you click Share your computer audio. You must have administrator permission on your computer to install the extension and share audio.

3

Choose the screen or application you want to share.

Hold Shift to select multiple applications. Everyone in the meeting will see one of the shared applications at a time only.

If you don't see the app that you want to share, scroll to see all your open apps.


 
You'll just see the name of the app when the app is minimized, when the app relies on hardware to display graphics, or when it's a Universal Windows Platform app.

You'll see indicators to let you know what's being shared.

You'll see a preview of what you're sharing at the top of the screen. You can check that you’re sharing only what you want and that everyone in the meeting can see it.

To show the preview after it disappears, go to the tab in the control bar at the top of the screen and click the down arrow.


 
Webex suppresses notifications for incoming messages or calls when you're sharing your screen or application while in a meeting.
4

While you're sharing, you can select the following:

  • Share screen to switch to another screen or application without needing to stop sharing first.
  • Annotate to mark-up a shared screen during a call or a meeting.
  • Pause Pause to pause sharing your screen or application.
  • Resume Resume to resume sharing your screen or application.
  • Stop to stop sharing.
5

Use the floating panel to conveniently access the following options:

  • Mute or Unmute to mute or unmute yourself.
  • Stop video or Start video to turn off or turn on your video.
  • Focus view Focus view to show the active speaker's video only.

  • Grid view Grid view to show the videos of the meeting participants.

  • Hide video view Hide video view to hide all thumbnails videos. The name of the active speaker shows in the floating panel.
    Active speaker's name shows only
Floating panel

You can share your screen during a meeting on Webex for iPhone and iPad using iOS 11.1 or later.

1

During a meeting, tap More options > Share Screen.

2

Choose your optimization option:

  • Optimize for text and images—Displays text and images in your shared content at the highest resolution and clarity possible.
  • Optimize for video—The video plays back much more smoothly, as some resolution is sacrificed in favor of a higher frame rate to reduce lag and increase fluidity in your shared video, animation, or dynamic content.
3

If you're sharing a video or animation, tap to turn on Share device audio so participants can hear the audio from your mobile device.

4

Tap Share.

5

Select Webex and tap Start Broadcast to start sharing.

6

Tap anywhere on your screen to exit the broadcast menu and start navigating your screen share.

7

When you're finished, tap Stop Sharing in the meeting to stop sharing.

If you're using Android 5.0 or later, you can also share your screen during a meeting on Webex for Android.

1

During a meeting, tap More options More options > Share screen.

2

Choose your optimization option:

  • Optimize for text and images—Displays text and images in your shared content at the highest resolution and clarity possible.
  • Optimize for video—The video plays back much more smoothly, as some resolution is sacrificed in favor of a higher frame rate to reduce lag and increase fluidity in your shared video, animation, or dynamic content.
3

If you're sharing a video or animation, tap to turn on Share device audio so participants can hear the audio from your mobile device.

4

Tap SHARE > Start now to accept recording permissions and prepare your screen share.

5

When you're finished, tap STOP SHARING to end.

You can share everything on your screen during a meeting. When you start sharing, you'll see indicators at the top of the screen to let you know what's being shared.

During a meeting, select Share screen , and then choose which screen you want to share. Click Share screen again to stop.