Using Whiteboards

Get the most from your whiteboarding experience:

  • You can create whiteboards in a space, anyone in the space can then choose to view or edit them.

  • You can also use whiteboards in a meeting, you can create or open an existing whiteboard, and then share it on the call so that everyone can view it.

1

Select the space, and click Content. Then select Whiteboard and click New whiteboard.

2

Use the following whiteboard tools:

  • Move Whiteboard drag—Hold and drag the mouse button to move around the whiteboard canvas.
  • Selection whiteboard selection tool—Click the mouse button on an area on the whiteboard, and drag the mouse to select items, and move them on the whiteboard.
    When selected, you can choose from the following actions: bring to front, send to back, copy, paste, duplicate, and delete.
  • Pen tool Whiteboard pen—Hold and drag the mouse button to draw a line with the pen.
    When selected, you can change the thickness and color of the pen.
  • Magic pen Whiteboard magic pen—When you select the pen, click the magic pen to make lines or shapes you add with the pen tool automatically smoother and straighter.
  • Eraser Whiteboard eraser—Hold and drag the mouse button to erase any annotation on the whiteboard.

    Hold and drag the eraser to erase multiple annotations. If you've made a mistake, click Undo Undo button.

  • Laser pointer whiteboard laser pointer button—Add emphasis to something important while you're talking about it. Click the button and draw attention to content on the board by, for example, circling or underlining it. Your marks will fade away after a couple of seconds.
  • Shapes Whiteboard shapes—Select from a circle, square, or diamond. When selected, drag the shape to the area you want, and resize. You can also fill the shape with color. When you right-click the shape, you can choose bring to front, send to back, copy, paste, duplicate, and delete.
  • Text Whiteboard text—When selected, click on the area you want to add text. You can select the color, format, alignment, and choose the size of the text from these choices: small, medium, large, x-large.
  • Stickies Whiteboard sticky notes—When selected, click on the area you want to add sticky notes. Drag the note to the place you want, and select the color of the sticky note. Click the + button to add another sticky note.
  • Emojis emojis menu button—Use the emoji picker to select an emoji and place it on the whiteboard. When selected, you can drag to the area you want, and resize. When you right-click the emoji, you can choose to bring to front, send to back, copy, paste, duplicate, and delete.
  • Images Whiteboard image—Add an image from a local folder, and place it on the whiteboard.
3

Use the following whiteboard controls:

  • Undo Undo button—Click to undo changes made to the whiteboard.
  • Redo Redo button—Click to redo changes made to the whiteboard.
  • In the top-right corner, click More actions > Export to PDFmore actions button—Click to save the whiteboard as a PDF.

    This option is available on desktop.

In the minimap located at the bottom right of the whiteboard:

  • Hide Hide button—This hides the minimap view. Click again to reopen the minimap.
  • Zoom to overview Zoom to overview button—Zoom to the width of the area where participants are making edits.
  • Zoom in/out Whiteboard zoom controls—This controls the view of the entire whiteboard area.
You can also use keyboard shortcuts to zoom in and out of the whiteboard area:
  • CTRL +/- for Windows.
  • CMD +/- for Mac.
1

Select the space, go to the activity menu More options button, choose Whiteboard, and then tap New whiteboard.

2

You can select the following:

  • Selector tool whiteboard selection tool—Click the mouse button on an area on the whiteboard, and drag the mouse to select items, and move them on the whiteboard.
    When selected, you can choose from the following actions: bring to front, send to back, copy, paste, duplicate, and delete.
  • Drag/Move Whiteboard drag—Hold and drag to move around the whiteboard canvas.
  • Pen tool Whiteboard pen—Hold and drag the mouse button to draw a line with the pen.
    When selected, you can change the thickness and color of the pen.
  • Magic pen Whiteboard magic pen—When you select the pen, click the magic pen to make lines or shapes you add with the pen tool automatically smoother and straighter.
  • Eraser Whiteboard eraser—Select and hold the eraser to erase any annotation on the whiteboard.

    Hold and drag the eraser to erase multiple annotations. If you've made a mistake, tap Undo Undo button.

  • Shapes Whiteboard shapes—Select from a circle, square, or diamond. When selected, drag the shape to the area you want, and resize. You can also fill the shape with color. When you right-click the shape, you can choose bring to front, send to back, copy, paste, duplicate, and delete.
  • Text Whiteboard text—When selected, click on the area you want to add text. You can select the color, format, alignment, and choose the size of the text from these choices: small, medium, large, x-large.
  • Stickies Whiteboard sticky notes—When selected, click on the area you want to add sticky notes. Drag the note to the place you want, and select the color of the sticky note. Click the + button to add another sticky note.
  • Emojis emojis menu button—Use the emoji picker to select an emoji and place it on the whiteboard. When selected, you can drag to the area you want, and resize. When you right-click the emoji, you can choose to bring to front, send to back, copy, paste, duplicate, and delete.
3

Use the following whiteboard controls:

  • Export to PDF Download—Tap to save the whiteboard as a PDF.
  • Undo Undo button—Click to undo changes made to the whiteboard.
  • Redo Redo button—Click to redo changes made to the whiteboard.

In the minimap located at the bottom right of the whiteboard:

  • Hide Hide button—This hides the minimap view. Click again to reopen the minimap.
  • Zoom to overview Zoom to overview button—Zoom to the width of the area where participants are making edits.
  • Zoom in/out Whiteboard zoom controls—This controls the view of the entire whiteboard area.
1

Select the space, go to the activity menu More Options button, choose Whiteboard, and then tap New whiteboard.

2

You can select the following:

  • Selector tool whiteboard selection tool—Click the mouse button on an area on the whiteboard, and drag the mouse to select items, and move them on the whiteboard.
    When selected, you can choose from the following actions: bring to front, send to back, copy, paste, duplicate, and delete.
  • Drag/Move Whiteboard drag—Hold and drag to move around the whiteboard canvas.
  • Pen tool Whiteboard pen—Hold and drag the mouse button to draw a line with the pen.
    When selected, you can change the thickness and color of the pen.
  • Magic pen Whiteboard magic pen—When you select the pen, click the magic pen to make lines or shapes you add with the pen tool automatically smoother and straighter.
  • Eraser Whiteboard eraser—Select and hold the eraser to erase any annotation on the whiteboard.

    Hold and drag the eraser to erase multiple annotations. If you've made a mistake, tap Undo Undo button.

  • Shapes Whiteboard shapes—Select from a circle, square, or diamond. When selected, drag the shape to the area you want, and resize. You can also fill the shape with color. When you right-click the shape, you can choose bring to front, send to back, copy, paste, duplicate, and delete.
  • Text Whiteboard text—When selected, click on the area you want to add text. You can select the color, format, alignment, and choose the size of the text from these choices: small, medium, large, x-large.
  • Stickies Whiteboard sticky notes—When selected, click on the area you want to add sticky notes. Drag the note to the place you want, and select the color of the sticky note. Click the + button to add another sticky note.
  • Emojis emojis menu button—Use the emoji picker to select an emoji and place it on the whiteboard. When selected, you can drag to the area you want, and resize. When you right-click the emoji, you can choose to bring to front, send to back, copy, paste, duplicate, and delete.
3

Use the following whiteboard controls:

  • Export to PDF Download—Tap to save the whiteboard as a PDF.
  • Undo Undo button—Click to undo changes made to the whiteboard.
  • Redo Redo button—Click to redo changes made to the whiteboard.

In the minimap located at the bottom right of the whiteboard:

  • Hide Hide button—This hides the minimap view. Click again to reopen the minimap.
  • Zoom to overview Zoom to overview button—Zoom to the width of the area where participants are making edits.
  • Zoom in/out Whiteboard zoom controls—This controls the view of the entire whiteboard area.