The following are required for private meetings on Video Mesh:

  • The host organization uses Video Mesh and enables the feature for your organization.

  • All participants in a private meeting must belong to the organization hosting the private meeting (the host organization).

  • Your administrator has enabled your individual account for private meetings.

  • You must be connected to the corporate network of the host organization, either directly or through a VPN.

  • You can only join the private meeting from the Webex App app or from an authenticated video system in the host organization.

  • If your Webex App app is connected to a video system, it must be an authenticated video system in the host organization.

  • For more information, see Cisco Webex Video Mesh Release Notes.

Known Limitations

  • Private meetings only support VoIP for audio. Webex App Edge Audio and PSTN are not supported.

  • You can't use Personal Rooms for private meetings.

  • Private meetings are supported for scheduled meetings only.

  • Private meetings don't support Webex App features that require a connection to the cloud, such as cloud recording, transcription, and Webex App Assistant.

  • You can't join a private meetings from an unauthenticated video system, even one with the Webex App app on it.

1

Sign in to your Webex App site and select Meetings > Schedule a Meeting.

2

In Meeting type, select Webex Meetings Private Meeting (Video Mesh only).

3

Select Show advanced options > Audio connection options.

4

In the Audio connection type drop-down list, select None.

5

Click Schedule.

You can also use a meeting template to create a private meeting. For more information, see Make, Save, and Update a Meeting Template in Webex Meetings.

Before you begin

In order to schedule a Webex Private Meeting in Microsoft Outlook, you need a Private Meeting template in your Webex add-in. You can create your own, or an administrator can create one for your organization. For more information, see Make, Save, and Update a Meeting Template in Webex Meetings.

Your administrator can set the Webex Add-In to default to the Webex Meetings Private Meeting type for all scheduled meetings. For more information, contact your site administrator.

1

Once you have a Private Meeting template, open Microsoft Outlook and click Meeting.

If your site administrator has set the Webex Add-In to default to the Webex Meetings Private Meeting (Video Mesh only) type for all scheduled meetings, skip to step 5.

2

Click Webex Preferences.

3

Under Default meeting type, select Webex meeting from the drop-down list.

4

In Default Webex Meeting template, select the Private Meeting template that you or your administrator created.

5

Click Add Webex Meeting.

6

In the Webex Scheduler pane, under Audio connection type, select None from the drop-down list.

7

Specify any other meeting details, then click Update.

8

Click Send.

1

Install the Webex Scheduler for the Microsoft 365 account. For more information, see Deploy and Configure the Cisco Webex Scheduler for Microsoft 365.

2

From within Microsoft Outlook, create a new meeting, then click Add Webex Meeting.

3

Click Webex Preferences .

4

From Default Webex Meeting Template, select Private Meeting Template.

5

In Meeting Type, select Webex Meetings Private Meeting (Video Mesh only) from the drop-down list.

6

Under Audio connection, select None.

7

Specify any other meeting details, then click Update.

8

Click Send.