Schedule a meeting

Sign in to User Hub and select Schedule. Fill in the necessary meeting information and select Schedule.

Start a meeting

At the scheduled meeting time, sign in to User Hub. From the home page, under Upcoming Meetings, locate your meeting, and then select Start.


If you don't see your meeting, you can select View all meetings to see more scheduled meetings.

You can also start a meeting in your Personal Room.

Connect audio

Before you join or start a meeting you can choose the settings you use for audio in the meeting.

  1. Click the audio connection options in the Meetings app.

  2. Choose how you want to hear the audio in the meeting:

    • Use computer audio—Use your computer with a headset or speakers. This is the default audio connection type.

      You can change your headset, speakers, and microphone.

    • Call me—Enter or select the work or home phone number that you'd like the meeting to call.

    • Call in—Dial in from your phone when the meeting starts. A list of global call-in numbers is available after you join the meeting.

    • Don't connect to audio—You won't hear any audio in the meeting through your computer or phone. Use this option if you're in the meeting room but want to use your computer to share content in the meeting.

  3. If you want to join the meeting with your audio muted, click MuteMute or, if you're joining the meeting from the app connected to a device, tap Mute device.

    If you're on a room device and tap Mute device, the entire room is muted.

    You'll see Unmute when your microphone is muted. Click UnmuteUnmute (or Unmute device if you're connected to a device) when you want to speak in the meeting.

Start your video

Before you join or start a meeting, you can choose the settings you use for video in the meeting.

  1. If you want to join the meeting with your video turned off, click Stop videoStop video.

    You'll see Start video when your video is turned off. Click Start videoStart video when you want to show your video.

  2. By default, your self-view video shows in mirror view. You can turn off mirror view if you want to see yourself in your self-view video the same way that other meeting participants see you.

    If you're happy with the audio and video settings that you chose for this meeting, you can save them for your next meeting.

  3. If you want added privacy or to limit possible distractions from your video, you can use a virtual background. Click Change background, and then choose to blur or replace your background.

To join the meeting from a compatible video device, connect to a device.

Share content

To share content during a meeting, from the meeting control panel, select ShareShare.

Go to the Share menu for more sharing options.

Record a meeting

Your meetings are important. If your whole team can't be there, or if you want to remember what was said, record your meeting to share later. The recording includes the audio, video, and presentation.

While in your meeting, click RecordRecord, and then Record to record right away. You and your participants see a red icon at the top right of your window when recording is in process.

When the meeting ends, you can find your recording on the recordings page of User Hub. If you recorded in the cloud, when the meeting ends, you receive an email with the recording link. Depending on file size and bandwidth, it can take up to 24 hours to receive your recording.

High-quality video-supported cameras

Most PC-compatible cameras should work with Meetings. The following cameras were tested for high-quality video:

  • Cisco Precision HD

  • Cisco VT Camera II

  • Cisco VT Camera III

  • Logitech HD Pro Webcam C910

  • Logitech HD Webcam C920

  • Logitech QuickCam C905

  • Logitech QuickCam Orbit AF

  • Logitech QuickCam Pro 9000

  • Logitech QuickCam S7500

  • Microsoft LifeCam Cinema

  • Microsoft LifeCam HD

  • Microsoft LifeCam NX-6000

  • Microsoft LifeCam VX-1000

  • Microsoft LifeCam VX-3000

  • Microsoft LifeCam VX-6000

Learn more