When a meeting room is available, you can book it until midnight using a touch controller. This booking will be shown in the meeting room's calendar but won't appear in your personal calendar. To see today's bookings, just press the Calendar button on the touch controller's home screen.

In-room booking is only available for shared devices.

Outside a call
1

Tap the Book Room button on the home screen.

2

Tap the time slots to book the room for 15 minutes or more and then tap Book.

3

You'll see a confirmation notification that confirms your booking.

To extend the booking you just created, tap Book Room on the home screen. Then tap the + 15 min button.

In a call

You can book a meeting room at any time during a call.

1

When you’re in a call, tap the calendar icon on the touch controller.

2

Tap +15 min to add time. Repeat to extend by 15 minute segments

To see today's room bookings tap Room Calendar.

3

You'll see a confirmation that the booking has been made.

Extend booking

You can extend your booking at any time during the call.

1

During a call, tap the calendar icon.

2

Tap +15 min to add time. Repeat to extend the booking in 15 minute segments.

To see today's room bookings tap Room Calendar.

3

You'll see a confirmation notification that confirms the booking.

Book the room in advance

You can schedule shared spaces for future times using book ahead.

1

Select the Calendar button on the touch controller's home screen.

2

Tap the Book ahead button.

3

Select From and Until time slots to book the room and then tap Book room.

4

Additionally, the calendar now displays available slots, showing users the time intervals during which a space can be booked ahead. These slots allow users to easily identify open time slots and schedule meetings in advance for the designated time intervals. After selecting a slot, the time can be adjusted if needed.

Remove booking
You can only cancel bookings that were made on the room device. You can't cancel bookings made from a calendar.
1

Tap the Calendar button on the home screen.

2

Tap Remove to cancel the meeting.

Outside a call
1

Tap the Book Room button on the home screen.

2

Tap the time slots to book the room for 15 minutes or more and then tap Book.

3

You'll see a confirmation notification:

To extend the booking you just created, tap Book Room on the home screen. Then tap the + 15 min button.

In a call

You can book a meeting room at any time during a call.

1

When you’re in a call, tap the calendar icon on the touch controller.

2

Tap +15 min to add time. Repeat to extend by 15 minute segments

To see today's room bookings tap Room Calendar.

3

You'll see a confirmation:

Extend booking

You can extend your booking at any time during the call.

1

During a call, tap the calendar icon .

2

Tap +15 min to add time. Repeat to extend the booking in 15 minute segments.

To see today's room bookings tap Room Calendar.

3

You'll see a confirmation notification:

Delete booking
You can only cancel bookings that were made on the room device. You can't cancel bookings made from a calendar.
1

Tap the Book Room button on the home screen.

2

Tap Remove to cancel the meeting.