If you have Webex Assistant for Meetings or automated closed captions, you cannot assign a closed captionist for manual closed captions. Additionally, if you have Webex Assistant for Meetings, the Captions & Highlights panel replaces the Closed Captions panel.

Keep the following in mind before you start managing and taking notes:

  • If all participants are allowed to take notes, they can save their notes, but they can't publish them to others during the meeting or webinar.

  • A single note taker can publish notes at any time during the meeting or webinar, or they can send a transcript to all participants afterwards.

  • A closed captionist can publish captions in real time during the meeting or webinar, and they can also send a transcript containing the captions to all participants.

  • Closed captions and transcriptions are on by default for Webex for Government.

Task

Action

Designate a note taker

On the Participants panel, right-click the participant, and then select Change Role To > Note Taker .

A pencil indicator appears to the right of the participant's name.

Designate a closed captionist

On the Participants panel, right-click the participant, and then select Change Role To > Closed Captionist .

A closed caption indicator appears to the right of the participant's name.

Show closed captions

In the lower-left of the meeting or webinar window, click Show closed captions.

Take personal notes

Type the notes on the Notes panel in your webinar window.

Save notes to a file

In the Notes or Closed Captions panel, click Save .

Take public notes

If you are the single note taker for a meeting or webinar, type the notes in the Notes panel in your meeting or webinar window. Your notes are not visible to others until you click Publish.

Provide closed captions

If you are the closed captionist for a meeting or webinar, type the captions on the Closed Captions panel in your meeting or webinar window. You can use either a standard keyboard, or a steno keyboard and machine translation software. Your captions are visible to others as you press the Enter key or select Publish .