Enable Personal Room

After the Personal Room feature is enabled for a Webex site, site administrators can specify the method for creating Personal Room IDs for new users.


Personal Rooms are not available when using the Webex Personal Conference, TelePresence, and Pro-End to End Encryption_VOIPonly session types.

1

From the customer view in https://admin.webex.com, go to Services, and under Meeting, select Sites.

2

Choose the Webex site to change the settings for, and click Configure Site.

3

Under Common Settings, select Site Options.

4

In the Site Options section, check the Enable Personal Room (When enabled, you can turn this on or off for individual users) check box.

5

Configure the following optional settings:

  • Allow host to start Personal Room meetings from phone.

  • Use the host's Personal Room as the home page (This option will override the "Display this service to all users by default" setting).

  • Host PIN length.

  • Allow hosts to change their Personal Room URLs.

  • Allow hosts to upload Personal Room wall pictures.

6

Choose one of the following settings for the Generate Personal Room ID for new users using: option:

  • Email address prefix.

  • First initial, last name (When non-Latin characters are used in the user's first and last name, "pr" + a system-generated number will be used.).

  • "pr" plus Personal Room meeting number.

7

Choose the locking behavior and other security features under Personal Room Security settings:

  • When a meeting is unlocked. Everyone in your organization can always join unlocked meetings. Choose the experience for guests from outside of your organization. The options are: Guests can join directly, Guests wait in the lobby until the host admits them, and Guests can't join.

  • Automatically lock the meeting [n] minutes after the meeting starts. You can automatically lock the meeting after it starts. Just turn this setting on, and select the number of minutes after which you want the meeting to lock.

    This setting applies to meetings when hosts haven't set their own automatic lock preference.

  • When a meeting is locked. Choose whether or not participants wait in the lobby or cannot join when the meeting is locked. The options are: Everyone waits in the lobby until the host admits them, and No one can join the meeting.

  • Show CAPTCHA when attendees enter a host's Personal Room.

  • Allow attendees to notify host that they are waiting in the Personal Room lobby.

  • Automatically remove attendees from the meeting lobby after waiting [n] minutes without being admitted. Attendees are automatically removed after waiting in the lobby for however many minutes you specify here. Choose a higher number if you typically want hosts to have more time to admit attendees. Choose a lower number if your hosts typically don't plan to admit attendees from the lobby.

8

Click Update.

Enable a Personal Room for a User

1

From the customer view in https://admin.webex.com, go to Users, and select the user to enable a Personal Room for.

2

Under Services, select Meeting.

3

Choose the Webex site for the user's Personal Room, and then select User Privileges.

4

Under Other Privileges, check the Personal Room check box.

5

Click Save.

Change the URL for a User's Personal Room

Site administrators can change the URL for an existing user's Personal Room.

1

From the customer view in https://admin.webex.com, go to Users, and select the user you want to enable a Personal Room for.

2

Under Services, select Meeting.

3

Choose the Webex site for the user's Personal Room, and then select User Privileges.

4

Click the Advanced Settings Link, and under User Settings, enter the change to make in the Personal Room URL field.

5

Click Update.

Suspend a Personal Room for a User

If you suspect unusual activity on an account, or if the host loses their PIN, you can suspend a Personal Room until the host resets the PIN.

1

From the customer view in https://admin.webex.com, go to Users, and select the user to suspend the Personal Room for.

2

In the panel that opens on the right, in the Services section, select Meeting.

3

Under Webex Meeting Sites, select the Webex site that the Personal Room is in.

4

Click the Advanced Settings Link, and under User Settings click Suspend.

5

Click Save.

Enable Personal Room

After the Personal Room feature is enabled for a Webex site, site administrators can specify the method for creating Personal Room IDs for new users.


Personal Rooms are not available when using the Webex Personal Conference, TelePresence, and Pro-End to End Encryption_VOIPonly session types.

1

From the customer view in https://admin.webex.com, go to Services, and under Meeting, select Sites.

2

Choose the Webex site to change the settings for, and click Configure Site.

3

Under Common Settings, select Site Options.

4

In the Site Options section, check the Enable Personal Room (When enabled, you can turn this on or off for individual users) check box.

5

Configure the following optional settings:

  • Allow host to start Personal Room meetings from phone.

  • Use the host's Personal Room as the home page (This option will override the "Display this service to all users by default" setting).

  • Host PIN length.

  • Allow hosts to change their Personal Room URLs.

  • Allow hosts to upload Personal Room wall pictures.

6

Choose one of the following settings for the Generate Personal Room ID for new users using: option:

  • Email address prefix.

  • First initial, last name (When non-Latin characters are used in the user's first and last name, "pr" + a system-generated number will be used.).

  • "pr" plus Personal Room meeting number.

7

Choose one of the following settings for the Personal Room Security option:

  • Anyone can enter an unlocked room.

  • Signed-in attendees can enter an unlocked room, but unauthenticated attendees must wait in the lobby until the host manually admits them.


     

    You can also enable Exception: Allow unauthenticated attendees to enter an unlocked room if they have signed in within the last [n] weeks.

  • No one can enter a room or lobby without signing in.

  • Show CAPTCHA when attendees enter a host's Personal Room.

  • Allow attendees to notify host that they are waiting in the Personal Room lobby.

  • Automatically lock Personal Rooms [n] minutes after meeting starts for any users who have not defined their Preferences > My Personal Room > Automatic lock setting.

8

Click Update.

Enable a Personal Room for a User

1

From the customer view in https://admin.webex.com, go to Users, and select the user to enable a Personal Room for.

2

Under Services, select Meeting.

3

Choose the Webex site for the user's Personal Room, and then select User Privileges.

4

Under Other Privileges, check the Personal Room check box.

5

Click Save.

Change the URL for a User's Personal Room

Site administrators can change the URL for an existing user's Personal Room.

1

From the customer view in https://admin.webex.com, go to Users, and select the user you want to enable a Personal Room for.

2

Under Services, select Meeting.

3

Choose the Webex site for the user's Personal Room, and then select User Privileges.

4

Click the Advanced Settings Link, and under User Settings, enter the change to make in the Personal Room URL field.

5

Click Update.

Suspend a Personal Room for a User

If you suspect unusual activity on an account, or if the host loses their PIN, you can suspend a Personal Room until the host resets the PIN.

1

From the customer view in https://admin.webex.com, go to Users, and select the user to suspend the Personal Room for.

2

In the panel that opens on the right, in the Services section, select Meeting.

3

Under Webex Meeting Sites, select the Webex site that the Personal Room is in.

4

Click the Advanced Settings Link, and under User Settings click Suspend.

5

Click Save.