Introducing Cisco Webex Room USB

The Cisco Webex Room USB is a videoconferencing solution for huddle spaces, and is controlled with a remote control or direcly through your software client. It provides a great video and audio experience in meetings, with features such as automatic noise cancellation and best overview. When not in use, you can display custom content with digital signage and add customized branding on your screen. The Room USB also works as a 4K local content sharing hub and connects from your computer to your display with an HDMI cable.

You can only register the Room USB as a shared device.

When registered to Cisco Webex, these features are available:

  • Webex Control Hub, offering remote management, software upgrades, and analytics

  • Digital signage and branding

  • Wireless sharing through your browser

  • Smart rooms, providing people count for usage metrics, and automatic screen integration through HDMI

Activate a Cisco Webex Room or Desk Device or Webex Board

Before you begin

When you register your room or desk device or Webex Board to Cisco Webex, you can administer it from Control Hub. To learn more about Control Hub, see Get started with Cisco Webex Control Hub.

Before you start setting up your device, create a place and a 16-digit activation code on Control Hub. Read here how to Generate an Activation Code for a Device.

If you want to add Cisco Webex Calling (formerly Spark Call) and other services, see Add Services to a Place with Cisco Webex Boards, Room and Desk Devices. Note that you can't add Cisco Webex Calling to the Room USB.

The device is shipped with preinstalled software and updates are installed automatically. If there’s a software update available when you first register a new device, we recommend that you upgrade it. To find out more about software updates, see Automatic software updates.

1

Install and plug in the needed cables according to the installation guide instructions. When the device is plugged in, it automatically starts up and checks the network connection. If the network connection works, the device checks for updates of Webex RoomOS and installs any new versions it finds. If there is an issue with the connection, you see an error message that suggests a possible cause.

2

After the software update, the setup wizard starts. Follow the on-screen instructions to set up your network preferences, enter the activation code, and check the screen, camera, and sound.

You can change the language settings before starting the setup wizard, or afterward from the Settings menu.

The time format follows your network's time zone setting and can't be configured separately.

Use Wi-Fi on Room USB

On Room USB, you can choose to use either a wired or a Wi-Fi connection.

You can change between wired and Wi-Fi connection from the devices Settings menu. You need the remote control to access the menu.

If you want to use Wi-Fi, you must first disconnect the Ethernet cable.

We support the following authentication types:

  • Open

  • WPA-PSK (AES)

  • WPA2-PSK (AES)

  • WPA-EAP-PEAP

  • EAP-TLS

  • EAP-TTLS

  • EAP-FAST

  • PEAP

  • EAP-MSCHAPv2

  • EAP-GTC

The device only remembers one network at a time. If you change between different networks, you have to type in the passphrase again.

1

Go to the device name on the home screen, and select Settings. Go to Network Connection, and select Wi-Fi.

2

Select the Wi-Fi you want to connect to.

3

If the network requires authentication, type in the passphrase, and select Connect.

Advanced Settings and Administration

Follow these links to learn more about accessing the advanced configurations of the Room USB on Control Hub, setting up features such as digital signage and branding, network settings, and room setup.

Advanced Settings on Control Hub

Available Features

Network Settings

Room Setup and Installation Guides

Upgrade the Webex Room USB to a Webex Room Kit Mini

You can easily upgrade your Webex Room USB to a Webex Room Kit Mini by purchasing an upgrade kit. The upgrade kit contains a license upgrade key and a Cisco Touch controller. When you receive your Touch controller, simply enter the license key, and your Room USB will become a Room Kit Mini.

Upgrading gives you the following:

  • Open access to APIs and macros

  • The ability to start meetings directly from the Touch controller instead of your computer

  • Cisco Proximity, enabling wireless sharing through the Webex Meetings or Webex Teams app