The Meeting or Event window lets you do the following:

  • Manage all aspects of the meetings.

  • Enable participants to chat, send video, share information, and interact with each other using documents, presentations, whiteboards, applications, and more.


If you are hosting a meeting that includes TelePresence systems, the following Webex features are unavailable:

  • Polling

  • File Transfer

  • Chat (with TelePresence room participants)

Task

Action

Invite people to a meeting in progress

From More options tab, select Invite and Remind , and enter the requested information.

Turn off participant entry and exit beeps and tones

Select Participant > Entry and Exit Tone .


 

When using the Webex Audio option, if the Announce Name feature is selected, those joining using the Use computer for audio option don't get the option to record and announce their name.

Mute participant microphones

  • To mute everyone as they join the meeting, select Participant > Mute on Entry .

  • To mute or unmute everyone but you, select Participant > Mute All.

  • To allow participants to unmute themselves, select Participant > Allow Attendees to Unmute Themselves

  • To mute someone specifically, select Participant > Mute or Unmute.

Edit a welcome message

Select Meeting or Event > Welcome Message.


 

This is not suppported in Webex Events (new).

Record your meeting

Select Record .


 
Pause and resume the recording as necessary, rather than stopping and restarting recording to avoid creating multiple recording files.

Rename a call-in user

Right-click the name in the Participants list and select Rename .

Edit sound alerts

Right-click the Participants title and select Sound Alerts .

Edit the sound that plays when someone enters a chat message

Right-click the Chat title and select Sound Alerts.

Grant or remove privileges (must be current presenter, host, or cohost)

Select Participant > Assign Privileges, and then check or uncheck the appropriate option.

Make someone else the presenter

Drag the Webex sharing icon to the next presenter.

Make someone else the host

Right-click the name or thumbnail and select Change Role to > Host.

Reclaim the host role

Select your name in the Participant list, then select Participant > Reclaim Host Role, and enter the requested information.

Remove a participant from a meeting

Right-click the name in the Participants list and select Expel.

Lock meeting access

Select Meeting > Lock Meeting.


 
This option prevents anyone from joining the meeting, including those who were invited but haven't joined yet.

Unlock meeting access

Select Meeting/Event > Unlock Meeting/Event.

Get information about a meeting in progress

Select Meeting > Information.

Leave a meeting

Select End or leave meeting or event > Leave meeting/event.

End a meeting

Select End or leave meeting or event > End meeting or event for all.

Send a meeting transcript email

Select File > Send Transcript, enter the requested information, and send the email.


 

If you saved them during the meeting, you can also attach:

  • Shared documents

  • Chat

  • Poll questionnaire

  • Poll results

  • Public notes or closed captions taken or published during the meeting.

The transcript is sent to all participants who provided their email addresses when joining.

Audio-only participants are not listed on the transcript.