Your Personal Room meetings are locked by default. When you lock your meeting, it prevents more attendees from joining until you admit them. You can lock or unlock the meeting at any time while the session is in progress. If you have back-to-back meetings or need privacy in your Personal Room, lock the room.

When the meeting is locked:

  • No one can enter the meeting until you unlock it.

  • You see a list of all attendees waiting in the lobby. The list indicates who has logged in and who hasn’t. You can choose who to allow into the meeting. For more information on meeting participants in your lobby, see Let someone into your Webex Meeting.

  • Anyone who already joined the meeting, including the host, can't call in to connect to the meeting audio. They can still use their computer for audio, or have the meeting call them.


For users on Webex video platform version 1.0: If you set your meeting to automatically lock 0 minutes after the meeting starts, we recommend that you start your meeting from the Webex Meetings app so that you can admit participants. You won't be able to admit participants by using the video device. To find out which versions you’re using, see Find your Webex Meetings version number.

Lock or unlock your meeting

During a meeting, go to More options More options in the meeting controls, and then click the slider next to Lock meeting to lock or unlock your meeting.

Authenticated participants in your organization can always join unlocked meetings, without having to wait in the lobby.

Choose your settings for unauthenticated participants according to your site security requirements. You can allow guests to join unlocked meetings directly. If you lock your meeting, you can allow guests to wait in the lobby until admitted, or prevent guests from joining at all.

You can set your own settings while scheduling a meeting from your site, or from Personal Room preferences for meetings in your room.

Automatically lock your scheduled meeting

You can set your locked meeting options while you schedule your meeting. Choose the guest behavior for joining the meeting, and choose whether to lock the meeting automatically after it starts. You can choose from 0, 5, 10, 15, or 20 minutes. By default, the meeting locks after 10 minutes.

Automatically lock your Personal Room

You can set an option in your Personal Room preferences to lock your room automatically after you start a meeting. You can choose from 0, 5, 10, 15, or 20 minutes. By default, your Personal Room locks after 10 minutes.


For Webex version 42.1 and later, your Personal Room is set to lock at 0 minutes. For earlier versions, hosts need to set it themselves.

1

Go to Preferences > My Personal Room.

2

Check the box next to Automatic lock, and then choose how many minutes you want before your Personal Room locks.