If you're the host or cohost and want to keep the presentation focused, turn off annotation to prevent attendees from requesting to annotate.

This feature is available on our Webex Suite meeting platform. Find out if your meetings use the Webex Suite meeting platform.

Some calls in Webex App have these features too.

1

Do one of the following:

  • When you're sharing your screen or an application, click More sharing options more sharing options button > start annotationAnnotate.
  • When you're sharing a file or someone else is sharing their screen, an application, or a file, click start annotationAnnotate.

    In a meeting, you can also right-click on the shared content and click Annotate.

2

You can choose from the following annotation tools to start marking up the annotation:

OptionDescription
drag the panel

Allows you to move the annotation panel within the meeting interface for convenient access to annotation tools.

Whiteboard pointer

Cursor—Allows you to control your screen and move your mouse pointer. It doesn’t make any changes or annotations on the screen.

disappearing pen

Disappearing ink—Allows you to draw or write on the screen using laser ink. However, the ink automatically disappears after a short period of time, allowing you to temporarily highlight or emphasize something without permanently marking the screen.

arrow pointer button

Arrow pointer—Allows you to point out exactly what you're discussing. Click anywhere on the screen, and your arrow pointer moves to that spot, making it easy for others to follow along. Each participant has one arrow pointer. Your arrow pointer has your name on it, and you can choose a color for it.

When you click anywhere on the screen (except the far left), the arrow points to the right. If you click on the leftmost part of the screen, the arrow points to the left.

To clear your pointer, click Clear clean up > Clear my pointer.

If you're the presenter, click Clear clean up > Clear all pointers to remove all the pointers from the shared content.

Whiteboard pen

Pen—Allows you to draw or write on the screen using laser ink. The strokes made with the pen tool stay on the screen until they are manually cleared or saved.

Whiteboard text

Text—Allows you to use your keyboard to type rather than draw text with your mouse.

Whiteboard eraser

Eraser—Allows you to remove or erase any annotations or strokes made on the screen. You can select the eraser and then click on an annotation to remove it.

undo

Undo—Allows you to reverse or undo the last annotation or action performed. It helps you correct any mistakes or remove an annotation you didn't intend to make.

redo

Redo—Allows you to reapply an annotation or action that was previously undone using the undo tool. It’s used to restore an annotation or action that was mistakenly removed.

clean up

Clear—Provides options to remove annotations from the screen. It includes the following suboptions:

  • Clear my pointer: Removes your arrow pointer from the shared content.
  • Clear all pointers: Removes all the arrow pointers from the shared content. This option is available to the presenter only.
  • Clear all annotations: Removes all annotations made by any participant.
  • Clear my annotations: Removes only the annotations made by you.
  • Clear other participants' annotations: Removes the annotations made by other participants, but not your own.
save

Save—Allows you to capture a screenshot of the screen with all the annotations and save it to your Downloads folder.

Settings button represented by a cog icon

Annotation privileges—Allows you to manage the annotation permissions for participants. It includes the following options:

  • Anyone can annotate: Allows all participants to make annotations on the screen without any approval.
  • Others need to ask for approval: Participants must request permission to make annotations, and the host or presenter can approve or deny the requests.
  • Block all requests to annotate: Disables annotation privileges for all participants.
cancel

Stop annotating—Provides options to stop or cancel the annotation session.

This feature is available on our Webex Suite meeting platform. Find out if your meetings use the Webex Suite meeting platform.

Some calls in Webex App have these features too.

1

Do one of the following:

  • When you're sharing your screen or an application, click More sharing options more sharing options button > start annotationAnnotate.
  • When you're sharing a file or someone else is sharing their screen, an application, or a file, click start annotationAnnotate.

    In a meeting, you can also right-click on the shared content and click Annotate.

2

You can choose from the following annotation tools to start marking up the annotation:

OptionDescription
drag the panel

Allows you to move the annotation panel within the meeting interface for convenient access to annotation tools.

Whiteboard pointer

Cursor—Allows you to control your screen and move your mouse pointer. It doesn’t make any changes or annotations on the screen.

disappearing pen

Disappearing ink—Allows you to draw or write on the screen using laser ink. However, the ink automatically disappears after a short period of time, allowing you to temporarily highlight or emphasize something without permanently marking the screen.

arrow pointer button

Arrow pointer—Allows you to point out exactly what you're discussing. Click anywhere on the screen, and your arrow pointer moves to that spot, making it easy for others to follow along. Each participant has one arrow pointer. Your arrow pointer has your name on it, and you can choose a color for it.

When you click anywhere on the screen (except the far left), the arrow points to the right. If you click on the leftmost part of the screen, the arrow points to the left.

To clear your pointer, click Clear clean up > Clear my pointer.

If you're the presenter, click Clear clean up > Clear all pointers to remove all the pointers from the shared content.

Whiteboard pen

Pen—Allows you to draw or write on the screen using laser ink. The strokes made with the pen tool stay on the screen until they are manually cleared or saved.

Whiteboard text

Text—Allows you to use your keyboard to type rather than draw text with your mouse.

Whiteboard eraser

Eraser—Allows you to remove or erase any annotations or strokes made on the screen. You can select the eraser and then click on an annotation to remove it.

undo

Undo—Allows you to reverse or undo the last annotation or action performed. It helps you correct any mistakes or remove an annotation you didn't intend to make.

redo

Redo—Allows you to reapply an annotation or action that was previously undone using the undo tool. It’s used to restore an annotation or action that was mistakenly removed.

clean up

Clear—Provides options to remove annotations from the screen. It includes the following suboptions:

  • Clear my pointer: Removes your arrow pointer from the shared content.
  • Clear all pointers: Removes all the arrow pointers from the shared content. This option is available to the presenter only.
  • Clear all annotations: Removes all annotations made by any participant.
  • Clear my annotations: Removes only the annotations made by you.
  • Clear other participants' annotations: Removes the annotations made by other participants, but not your own.
save

Save—Allows you to capture a screenshot of the screen with all the annotations and save it to your Downloads folder.

Settings button represented by a cog icon

Annotation privileges—Allows you to manage the annotation permissions for participants. It includes the following options:

  • Anyone can annotate: Allows all participants to make annotations on the screen without any approval.
  • Others need to ask for approval: Participants must request permission to make annotations, and the host or presenter can approve or deny the requests.
  • Block all requests to annotate: Disables annotation privileges for all participants.
cancel

Stop annotating—Provides options to stop or cancel the annotation session.

This feature is available on our Webex Suite meeting platform. Find out if your meetings use the Webex Suite meeting platform.

1

Do one of the following:

  • When you're sharing a file or video from your camera, tap Annotate Annotate icon.
  • When someone else is sharing their screen, file, or video from their camera, select Annotate Annotate icon to send an annotation request to the presenter.
2

You can choose from the following annotation tools to start marking up the annotation:

OptionDescription
undo

Reverse or undo the last annotation or action performed. It helps you correct any mistakes or remove an annotation you didn't intend to make.

redo

Reapply an annotation or action that was previously undone using the undo tool. It’s used to restore an annotation or action that was mistakenly removed.

arrow pointer button

Point out exactly what you're discussing. Tap anywhere on the screen, and your arrow pointer moves to that spot, making it easy for others to follow along. Each participant has one arrow pointer. Your arrow pointer has your name on it, and you can choose a color for it.

When you tap anywhere on the screen (except the far left), the arrow points to the right. If you tap on the leftmost part of the screen, the arrow points to the left.

To clear your pointer, tap Clear clean up > Clear my pointer.

If you're the presenter, tap Clear clean up > Clear all pointers to remove all the pointers from the shared content.

Whiteboard pen
  • disappearing pen allows you to draw or write on the screen using disappearing ink. However, the ink automatically disappears after a short period of time, allowing you to temporarily highlight or emphasize something without permanently marking the screen.
  • Whiteboard pen allows you to draw or write on the screen using permanent ink. The strokes made with the pen tool stay on the screen until they are manually cleared or saved.
Whiteboard text

Use your keyboard to type rather than draw text with your mouse.

Whiteboard eraser

Remove or erase any annotations or strokes made on the screen. You can select the eraser and then tap on an annotation to remove it.

clean up

Removes annotations from the screen. It includes the following options:

  • Clear my pointer: Removes your arrow pointer from the shared content.
  • Clear all pointers: Removes all the arrow pointers from the shared content. This option is available to the presenter only.
  • Clear all annotations: Removes all annotations made by any participant.
  • Clear my annotations: Removes only the annotations made by you.
  • Clear other participants' annotations: Removes the annotations made by other participants, but not your own.
More Options button

Manage the annotation permissions for participants. It includes the following options:

  • Anyone can annotate: Allows all participants to make annotations on the screen without any approval.
  • Others need to ask for approval: Participants must request permission to make annotations, and the host or presenter can approve or deny the requests.
  • Block all requests to annotate: Disables annotation privileges for all participants.
save

Capture a screenshot of the screen with all the annotations and save it.

3

To stop annotating, tap Leave Annotation.

This feature is available on our Webex Suite meeting platform. Find out if your meetings use the Webex Suite meeting platform.

1

Do one of the following:

  • When you're sharing your screen, tap Start annotation.
  • When you're sharing a file, photo, or video from your camera, tap Annotate icon.
  • When someone else is sharing their screen or application, tap Annotate icon to send an annotation request to the presenter.
2

You can choose from the following annotation tools to start marking up the annotation:

OptionDescription
undo

Reverse or undo the last annotation or action performed. It helps you correct any mistakes or remove an annotation you didn't intend to make.

redo

Reapply an annotation or action that was previously undone using the undo tool. It’s used to restore an annotation or action that was mistakenly removed.

arrow pointer button

Point out exactly what you're discussing. Tap anywhere on the screen, and your arrow pointer moves to that spot, making it easy for others to follow along. Each participant has one arrow pointer. Your arrow pointer has your name on it, and you can choose a color for it.

When you tap anywhere on the screen (except the far left), the arrow points to the right. If you tap on the leftmost part of the screen, the arrow points to the left.

To clear your pointer, tap Clear clean up > Clear my pointer.

If you're the presenter, tap Clear clean up > Clear all pointers to remove all the pointers from the shared content.

Whiteboard pen
  • Pointer in-meeting whiteboarding toolbar hand pointer button allows you to draw or write on the screen using disappearing ink. However, the ink automatically disappears after a short period of time, allowing you to temporarily highlight or emphasize something without permanently marking the screen.
  • Pen Whiteboard pen allows you to draw or write on the screen using permanent ink. The strokes made with the pen tool stay on the screen until they are manually cleared or saved.
Whiteboard text

Use your keyboard to type rather than draw text with your mouse.

Whiteboard eraser

Remove or erase any annotations or strokes made on the screen. You can select the eraser and then tap on an annotation to remove it.

clean up

Removes annotations from the screen. It includes the following options:

  • Clear my pointer: Removes your arrow pointer from the shared content.
  • Clear all pointers: Removes all the arrow pointers from the shared content. This option is available to the presenter only.
  • Clear all annotations: Removes all annotations made by any participant.
  • Clear my annotations: Removes only the annotations made by you.
  • Clear other participants' annotations: Removes the annotations made by other participants, but not your own.
save

Capture a screenshot of the screen with all the annotations and save it.

Settings button represented by a cog icon

Manage the annotation permissions for participants. It includes the following options:

  • Anyone can annotate: Allows all participants to make annotations on the screen without any approval.
  • Others need to ask for approval: Participants must request permission to make annotations, and the host or presenter can approve or deny the requests.
  • Block all requests to annotate: Disables annotation privileges for all participants.
3

To stop annotating, tap Leave annotation.

You can Mute yourself while annotating content.

You can't start an annotation in Webex Meetings web app. After someone starts annotating in Webex App for desktop or mobile, you can edit too.

1

To begin annotating, click Edit icon Pen Tool.

You can change the pen color and width .
2

You can choose from the following tools:

  • Whiteboard eraser Eraser allows you to remove or erase any annotations or strokes made on the screen. You can select the eraser and then click on an annotation to remove it.
  • undo Undo removes your last edit. You can continue to click undo Undo and remove each edit until you return to the last saved snapshot.
  • redo Redo allows you to reapply an annotation or action that was previously undone using undo Undo. It’s used to restore an annotation or action that was mistakenly removed.
  • clean up Clear my annotations removes all the annotations made by you.
  • save Save allows you to capture a screenshot of the screen with all the annotations and save it to your Downloads folder.
3

When you're finished, click Leave annotation.