Enable Personal Room

After you enable the Personal Room feature for a Webex site, you can specify the method for creating Personal Room IDs for new users.


Personal Rooms are not available when using the Webex Personal Conference, TelePresence, and Pro-End to End Encryption_VOIPonly session types.

1

Sign in to Webex Site Administration and go to Configuration > Common Site Settings > Options.

2

In the Site Options section, check the Enable Personal Room (When enabled, you can turn this on or off for individual users) check box.

3

Configure the following optional settings:

  • Allow host to start Personal Room meetings from phone

  • Use the host's Personal Room as the home page (This option will override the "Display this service to all users by default" setting)

  • Host PIN length

  • Allow hosts to change their Personal Room URLs

  • Allow hosts to upload Personal Room wall pictures
4

Choose one of the following settings for the Generate Personal Room ID for new users using: option:

  • Email address prefix

  • First initial, last name (When non-Latin characters are used in the user's first and last name, "pr" + a system-generated number will be used.)

  • "pr" plus Personal Room meeting number

  • Username (note: If your site is configured for single sign-on (SSO), using this option to generate Personal Room IDs will make the SSO usernames public. A Personal Room ID and any information in it should be considered to be public.)
5

Choose the locking behavior and other security features under Personal Room Security settings:

  • When a meeting is unlocked. Everyone in your organization can always join unlocked meetings. Choose the experience for guests from outside of your organization. The options are: Guests can join directly, Guests wait in the lobby until the host admits them, and Guests can't join.

  • Automatically lock the meeting [n] minutes after the meeting starts. You can automatically lock the meeting after it starts. Just turn this setting on, and select the number of minutes after which you want the meeting to lock.

    This setting applies to meetings when hosts haven't set their own automatic lock preference.

  • When a meeting is locked. Choose whether or not participants wait in the lobby or cannot join when the meeting is locked. The options are: Everyone waits in the lobby until the host admits them, and No one can join the meeting.

  • Show CAPTCHA when attendees enter a host's Personal Room.

  • Allow attendees to notify host that they are waiting in the Personal Room lobby.

  • Automatically remove attendees from the meeting lobby after waiting [n] minutes without being admitted. Attendees are automatically removed after waiting in the lobby for however many minutes you specify here. Choose a higher number if you typically want hosts to have more time to admit attendees. Choose a lower number if your hosts typically don't plan to admit attendees from the lobby.

6

Click Update.

Enable a Personal Room for a User

You can also enable Personal Room for a user, when you create their account.

This procedure is for Webex Meetings only.

1

Sign in to Webex Site Administration and go to User Management > Edit User .

2

Select a user.
3

Check the Personal Room check box.

4

Click Update.

Change the URL for a User's Personal Room

You can change the URL for an existing user's Personal Room.

1

Sign in to Webex Site Administration and go to User Management > Edit User.

2

Select a user.
3

Enter the change you want to make in the Personal Room URL field.

4

Click Update.

Suspend a Personal Room for a User

If you suspect unusual activity on an account, or if the host loses their PIN, you can suspend a Personal Room until the host resets the PIN.

1

Sign in to Webex Site Administration and go to User Management > Edit User.

2

Select a user.
3

In the Privileges section under the Personal Room setting, click Suspend.

4

Click Update.

Enable Personal Room

After you enable the Personal Room feature for a Webex site, you can specify the method for creating Personal Room IDs for new users.


Personal Rooms are not available when using the Webex Personal Conference, TelePresence, and Pro-End to End Encryption_VOIPonly session types.

1

Sign in to Webex Site Administration and go to Configuration > Common Site Settings > Options.

2

In the Site Options section, check the Enable Personal Room (When enabled, you can turn this on or off for individual users) check box.

3

Configure the following optional settings:

  • Allow host to start Personal Room meetings from phone

  • Use the host's Personal Room as the home page (This option will override the "Display this service to all users by default" setting)

  • Host PIN length

  • Allow hosts to change their Personal Room URLs

  • Allow hosts to upload Personal Room wall pictures
4

Choose one of the following settings for the Generate Personal Room ID for new users using: option:

  • Email address prefix

  • First initial, last name (When non-Latin characters are used in the user's first and last name, "pr" + a system-generated number will be used.)

  • "pr" plus Personal Room meeting number

  • Username (note: If your site is configured for single sign-on (SSO), using this option to generate Personal Room IDs will make the SSO usernames public. A Personal Room ID and any information in it should be considered to be public.)
5

Choose one of the following settings for the Personal Room Security option:

  • Anyone can enter an unlocked room

  • Signed-in attendees can enter an unlocked room, but unauthenticated attendees must wait in the lobby until the host manually admins them


     

    You can also enable Exception: Allow unauthenticated attendees to enter an unlocked room if they have signed in within the last [n] weeks

  • No one can enter a room or lobby without signing in

  • Show CAPTCHA when attendees enter a host's Personal Room

  • Allow attendees to notify host that they are waiting in the Personal Room lobby

  • Automatically lock Personal Rooms [n] minutes after meeting starts for any users who have not defined their Preferences > My Personal Room > Automatic lock setting
6

Click Update.

Enable a Personal Room for a User

You can also enable Personal Room for a user, when you create their account.

This procedure is for Webex Meetings only.

1

Sign in to Webex Site Administration and go to User Management > Edit User .

2

Select a user.
3

Check the Personal Room check box.

4

Click Update.

Change the URL for a User's Personal Room

You can change the URL for an existing user's Personal Room.

1

Sign in to Webex Site Administration and go to User Management > Edit User.

2

Select a user.
3

Enter the change you want to make in the Personal Room URL field.

4

Click Update.

Suspend a Personal Room for a User

If you suspect unusual activity on an account, or if the host loses their PIN, you can suspend a Personal Room until the host resets the PIN.

1

Sign in to Webex Site Administration and go to User Management > Edit User.

2

Select a user.
3

In the Privileges section under the Personal Room setting, click Suspend.

4

Click Update.