We created a list of our recommended site settings for EDU sites so that you can quickly apply them to yours. There are common site settings, which apply to Webex meetings, events, and training sessions. There are also settings specific to each of them. Customizing these settings helps make sure that teachers are always in control of their virtual classes. It also helps students stay focused and engaged.


 

When you apply these settings, they become the default behavior for meetings, events, and training sessions on your site. Hosts can change some of these settings for scheduled meetings on their accounts. These changes don't affect the site default.

1

From the customer view in https://admin.webex.com, go to Services and then click Sites in the Meeting panel.

2

Select the site you want to edit and click Configure Site.

3

Set the following site options:

1

Sign in to Webex Site Administration and go to Configuration.

2

Set the following site options:

Common Site Settings Options

Site Option

Setting

All meetings must be unlisted

✔ Check

Require login before site access


 

Only attendees with accounts on your Webex site can join. This affects all meetings on the site.

Uncheck

Allow Participants to Share in meetings (Meetings only)

Uncheck

Under Webex Meetings Phone Settings: Require users to have an account when joining by phone

✔ Check

WBS40.9 and later

Under Webex Meetings Phone Settings: Require users to sign in when joining meetings by phone

✔ Check

Under Webex Meetings Phone Settings: Enforce meeting password when joining by phone

✔ Check

Under Webex Meetings Video Conferencing System Settings: Enforce meeting password when joining from video conferencing systems

✔ Check

Under Webex Training: Require users to have an account when joining by phone

✔ Check

Under Webex Training: Enforce training session password when joining by phone

✔ Check

WBS40.8 and earlier

Signed-in attendees can enter an unlocked room, but unauthenticated attendees must wait in the lobby until the host manually admits them

✔ Check

WBS40.9 and later

Under Webex Meetings Security: Guests* can't join

✔ Check

WBS40.9 and later

Under Personal Room Security: Guests* wait in the lobby until the host admits them

✔ Check

WBS40.8 and earlier

Automatically lock Personal Rooms [x] minutes after meeting starts for any users who have not defined their Preferences > My Personal Room > Automatic lock setting

✔ Check and set to 5 minutes

WBS40.9 and later

Under Personal Room Security: Automatically lock the meeting [x] minutes after the meeting starts

Set to 5 minutes

WBS40.9 and later

Automatically remove attendees from the meeting lobby if they haven't been admitted after [x]

Set to 60 minutes

Allow users to let anyone with a host account on this site or anyone joining from an authenticated Cisco video device in this organization host their scheduled or Personal Room meetings

Uncheck

Microsoft Office 365 > Sign in

Uncheck

Google > Sign in

Uncheck

Facebook > Sign in

Uncheck

Enabled 3rd party apps and developers to integrate with Webex Meetings, using XMLAPIs

✔ Check

Restrict the viewing of recordings to signed in users

✔ Check for Meetings, Events, and Training

Automatically end meetings if there is only one participant (Meetings, Training, and Events)

✔ Check and set participant warning to 15 minutes.

Include Host Key in host meeting emails (Meetings, Training, and Events)

Uncheck


 

*Guests are people who don't have an account on your Webex site or don't sign in, people who join audio-only without entering an audio PIN, or people joining from external video systems that aren't registered in your organization. Guests would include people like the parents of students or guest speakers.

Webex Meetings Options

Site Option

Setting

Allow meeting host to leave meeting without ending it

Uncheck

Webex Training Options

Site Option

Setting

Enable attention tracking

Uncheck

Webex Events Options

Site Option

Setting

Enable attention tracking

Uncheck