This article applies to Webex Meetings, Webex Webinars, and Webex App. It describes the options available when you schedule a meeting or webinar from your Webex site. When you schedule a meeting from Webex App and choose a one-time meeting link, you see a subset of these options.

You can access these advanced options when you're scheduling your meeting.

Audio connection options

Option

How to use

Audio connection type

Webex Audio

Choose to support call-in, call-back, and computer audio options. You can then also include toll-free and global call-in numbers and set entry and exit tones to hear when someone joins or leaves the meeting.

Tip: When using Webex Audio with the Announce Name feature, attendees who select the Use computer for audio option can't record and announce their names.

Use VoIP only

Limits all attendees to using computer audio

Other teleconference service

Allows you to enter third-party teleconference information.

Mute attendees

Allow hosts or cohosts to unmute participants (Moderated unmute mode)

Hosts and cohosts can unmute participants and SIP-based video devices directly without sending an unmute request.

Allow attendees to unmute themselves in the meeting

If choose to mute attendees when they join the meeting, select this option to allow them to unmute themselves during the meeting.

If you want only the host or cohost to be able to unmute attendees, then don’t check this option.

Always mute attendees when they join the meeting

Automatically mutes attendees when they join the meeting. Attendees can Raise Your Hand in Webex Meetings or Events if they want to speak during a meeting.

Agenda

Add any context or details that you want your attendees to have about the upcoming meeting here.

Scheduling options

Option

How to use

Cohosts

Let me choose cohosts for this meeting.

The first person to join the meeting who has a host account on this site becomes a cohost.

All attendees who have host accounts on this site become cohosts when they join the meeting

Video Systems

Allow authenticated video systems in your organization to start and join the meeting.

Automatic recording

Ever forgot to record a meeting? Just select this option when you're scheduling a meeting so that you don't have to worry about that. Your meeting will be automatically recorded as soon as it starts.

Exclude password

Exclude the password from the email invitation, for extra security.

Join before host

Allow attendees to join your meeting and connect their audio before you start the meeting.

Interpretation

Have more inclusive meetings by creating different language channels and assigning interpreters so that attendees can understand in their preferred language.


 

Enabling interpretation disables breakout sessions.

Breakout sessions

Allow participants to break out into smaller groups during your meeting so they can collaborate and share ideas. You can preassign the number of sessions and choose whether to automatically or manually create breakout sessions.

Check out this article for more information about breakout sessions.

Unlocked meetings

Choose the level of access your guests (people outside your organization) have to an unlocked meeting, and whether they’ll wait in the lobby.

Automatic lock

Choose whether to lock your meeting after it starts.

Registration

Choose whether attendees must register before they can join your meeting.


 

Registration cannot be used with recurring meetings or if the Join before host option is selected. If these options are selected, registration is disabled for the meeting, and any previous attendee registrations are permanently deleted. To recover these attendee registrations, please contact the Cisco Technical Assistance Center.

You can set a registration cap, automatically accept all registrations, and even customize your registration form.

Customizations include creating your own questions to be included in the registration for this event as well as your future events. You can also preview your custom registration form before you save it.

Check out this article for more information about registration.

Email reminder

We all get busy doing other things and can easily lose track of time. Send yourself a reminder before the meeting starts so you don't miss it.


 

The reminder is only sent to the meeting host.

Meeting options

You can specify what sorts of things you want attendees to be able to do during a meeting. You can allow attendees to make use of some cool meetings features such as posting a message to the chat window for all to see and taking notes.

Attendee privileges

You can give attendees some specific privileges such as being able to share content. We've made some common selections for you but you can make any adjustments you need to.

You can access these advanced options when you're scheduling your webinar.

Audio connection options

Option

How to use

Audio connection type

Webex Audio

Choose to support call-in, call-back, and computer audio options. You can then also include toll-free and global call-in numbers and set entry and exit tones to hear when someone joins or leaves the webinar.

Tip: When using Webex Audio with the Announce Name feature, panelists who select the Use computer for audio option can't record and announce their names.

Use VoIP only

Limits all panelists to using computer audio

Other teleconference service

Allows you to enter third-party teleconference information.

Mute panelist

Allow the host and cohosts to unmute participants (Moderated unmute mode)

Hosts and cohosts can unmute participants and SIP-based video devices directly without sending an unmute request.

Allow panelists to unmute themselves in the webinar

If choose to mute panelists when they join the webinar, select this option to allow them to unmute themselves during the webinar.

If you want only the host or cohost to be able to unmute panelists, then don’t check this option.

Always mute panelists when they join the webinar

Automatically mutes panelists when they join the webinar.

Agenda

Add any context or details that you want your attendees to have about the upcoming webinar here.

Scheduling options

Option

How to use

Audience options

Keep your webinar more secure. You can require attendees who have an account on the same site as the webinar to sign in before joining the webinar.

Automatic recording

Automatically start recording the webinar when it starts.

Practice session

Have a dress rehearsal before the start of your webinar. Choose to start the practice session 15–60 minutes before the webinar starts.

Check out this article for more information about practice sessions.

Join before host

Allow panelists and attendees to join your webinar and panelists to connect their audio before the webinar starts.

Interpretation

Have more inclusive webinars by creating different language channels and assigning interpreters so that attendees can understand in their preferred language.


 

Enabling interpretation disables breakout sessions.

Registration

Choose whether attendees must register before they can join your webinar.


 

Registration cannot be used if the Join before host option is selected. If this option is selected, registration is disabled for the webinar, and any previous attendee registrations are permanently deleted. To recover these attendee registrations, please contact the Cisco Technical Assistance Center.

You can set a registration cap, automatically accept all registrations and even customize your registration form.

Customizations include creating your own questions to be included in the registration for this webinar as well as your future webinars. You can also preview your custom registration form before you save it.

If your webinar requires registration, you can also set up rules to automatically approve or reject registrants.

See Require your attendees to register for a meeting or webinar for more information about registration.

Email reminder

We all get busy doing other things and can easily lose track of time. Send yourself a reminder before the webinar starts so you don't miss it.


 
webinar

The reminder is sent to the host and panelists.