Schedule a webinar or webcast

Before you begin

See Compare webinar and webcast mode in Webex Events (new) to decide if webinar mode or webcast mode is the best way to host your event.

1

Sign in to your Webex site, then select Schedule an Event.

2

Enter the event information such as Topic, Event password, and Date and time.

3

Select either Webinar or Webcast.

4

To help keep the event running smoothly, invite panelists to serve as subject matter experts.

5

Click Show advanced options to customize audio options, require registration, hold a practice session, and more.

6

Click Schedule.

Start a webinar or webcast

Sign in to your Webex site, select Meetings, locate your event, and select Start.

If you're hosing a webcast, when you're ready to begin broadcasting, click Start Webcast, choose the streaming layout, and then click Go Live.

Join a webinar or webcast

When you're invited to a webinar or webcast, the host will send you an email invitation. You can register and join a webinar or webcast from the invitation.

1

Open the email invitation the host sent to you.

2

Do one of the following:

  • If registration is required, click Register, enter your name and email address, and open the confirmation email once your registration has been approved.
  • If registration is not required, select Join event, enter your name and email address, and click Join event.

When you join a webcast, the webcast opens in your browser. The webcast starts once the host starts streaming the broadcast.

Roles in Events (new)

What you can do in a webinar or webcast varies depending on the role you were assigned. Hosts and cohosts can assign roles to event participants to create an interactive and engaging events experience. Hosts can also assign different chat privileges to attendees and panelists. For more information on the specific permissions and responsibilities of each role, see Webinar roles in Events (new).

Host

Hosts schedule and manage the webinar or webcast. They are able to assign roles to participants, as well as many of the same permissions as the other roles.

Cohost

Cohosts have many of the same permissions as the host. This allows them to help the host manage a webinar or webcast or start them if the host is running late.

Panelist

Panelists are the subject-matter experts speaking at your webinar or webcast. They can answer questions, chat publicly and privately, and more to moderate the webinar or webcast.

Presenters

Presenters are the subject-matter experts speaking at your webinar or webcast who can share content with all event participants.

Note Taker

Note Takers write and publish event notes, which can be referred to in the future or provide a summary for people who were unable to attend the webinar or webcast.

Attendee

Attendees are the participants attending and spectating the webinar or webcast.

Connect to audio

You can connect your audio so your attendees can hear you. Learn how to adjust your audio settings and mute and unmute yourself during a webinar or webcast.

1

Click the audio connection options in the Preview window.

2

Choose how you want to hear the audio in the event:

  • Use computer audio—Use your computer with a headset or speakers. This is the default audio connection type.

    You can change your headset, speakers, and microphone.

  • Call me at—Enter or select the work or home phone number that you'd like the webinar or webcast to call.

  • Call in—Dial in from your phone when the webinar or webcast starts. A list of global call-in numbers is available after you join the event.

  • Don't connect to audio—You won't hear any audio in the webinar or webcast through your computer or phone. Use this option if you're in the event but want to use your computer to share content.

3

If you want to join the webinar or webcast with your audio muted, click Mute .

You'll see Unmute when your microphone is muted. Click Unmute when you want to speak in the webinar or webcast. You can also press your spacebar to temporarily unmute during your event.

If you're joining a webinar as an attendee, you’ll automatically join the webinar with your audio muted. Only the host or cohost can unmute you. Webcast attendees can't connect to audio.

Start your video

Connect to video so attendees can see you during a webinar or webcast.

Attendees can't connect to video before or during a webinar or webcast.

1

If you want to join the event with your video turned off, click Stop video

You'll see Start video when your video is turned off.

2

Click Start video when you want to show your video.

By default, your self-view video shows in mirror view. You can turn off mirror view if you want to see yourself in your self-view video the same way that other event participants see you.

3

Click Join Event.

Share content

Share content from your device to keep webinar or webcast participants informed and engaged. You can share your entire screen with others, or choose which files and applications you want to share so you can keep everything else private.


Attendees can't share content from their devices to other webinar or webcast participants.

Select Share in the event controls and choose what you are sharing to your participants.

Share Content

For more information on how to share your screen, an application, a file, or a whiteboard, see Share content in meetings and events.

Record a webinar or webcast

Your events are important. If your whole team can't be there, or if you want to make recorded events available, record your event to share later. The recording includes the audio, video, and presentations.

When you schedule a webinar or webcast, you can enable automatic recording to begin when it starts. Your site administrator may have also enabled automatic recording for your site.

While in your webinar or webcast, select Record , and click Record.

You and your attendees see the recording indicator at the top-right of the Events (new) app.

When the event ends, you’ll receive an email with the recording link. Your recording typically arrives within 24 hours after the event has ended, but this varies depending on recording size, site bandwidth, and other factors.