You can register a Room Navigator directly to Control Hub and manage it as a stand-alone device. Room Navigator as a stand-alone device supports third-party party web apps, room booking, and xAPIs for third-party integrations.

Persistent web app mode

Running a third-party web application on a Room Navigator lets you integrate your company's custom solution for managing room bookings and communicating workplace guidelines and information.

The app that you select displays on the Room Navigator’s entire screen, replacing the RoomOS user interface, and it can’t be dismissed by end-users.

Room booking mode

The Room Navigator for wall mounting can be configured as a room booking device. It displays the room availability status and users can schedule instant meetings or see the room calendar.

Room booking app on a stand-alone device provides the same experience and functionality as a paired Room Navigator except for the sensor data and people count.

Before you set up a Room Navigator as a stand-alone device, you may need to upgrade the software on the device. There are two ways you can do this, either connect the Room Navigator to a device running the correct software or use the xAPI to upgrade.

The Room Navigator needs to be running software version RoomOS March 2023 (11.3) or later.

Upgrade software by connecting to another device

You can upgrade the Room Navigator by connecting it to a Board or Room Series device. When connected, the Room Navigator checks if a software upgrade is necessary. If so, new software is downloaded from the video device and installed on the touch controller. The Room Navigator restarts after the upgrade.

The Board or Room Series device needs to be running RoomOS March 2023.

Read more about connecting a Room Navigator for the software upgrade.

Upgrade software by using the xAPI

You can SSH to the Room Navigator before it's set up to upgrade the software.

Access the API with SSH. Connect using the IP address or hostname of the device. When the device is new, or has been factory reset, the username is admin, and the password is blank.

Run the following command:

Read more about how to use the xAPI on

Before you onboard a Room Navigator as a stand-alone device, first create a workspace and get an activation code in Control Hub.

Activation codes created for personal mode, such as those created from, do not work for onboarding a Room Navigator as a stand-alone device.


From the customer view in, go to Workspaces, and then click Add Workspace.


Enter a name for the workspace (such as the name of the physical room), select room type, and add capacity. Then click Next.


Choose Cisco Collaboration device, and then click Next.


On the services page, what you need to set up depends on how you want to configure the device:

  • Persistent web app mode: For Calling, Scheduling, and Meetings, select None and click Next.

  • Room booking mode: For Calling and Meetings, select None. For Scheduling, select Calendar. Click Next and set up the information about your organizations calendar service.


Make note of the Activation code that was created and use it for onboarding the Room Navigator.

You can Copy, Email, or Print the activation code.

If you want to convert a Room Navigator that's already in use to stand-alone mode, first factory reset the Room Navigator before you onboard it.

The Room Navigator must be running software version RoomOS March 2023 (11.3) or later.


On the Welcome screen, select Try the new onboarding.


Select Set up as standalone.


Depending on how you want to configure the Room Navigator, select either Room booking or Persistent web app.


Select the location of the Room Navigator. You can select whether the Room Navigator is located outside or inside a room.

The Room Navigator reboots.


Choose a language and tap Start.


Set up network as needed. Tap Continue when you’re done.

We recommend using an Ethernet connection.


Set the time zone and tap Continue.


Enter the activation code that you created in Control Hub and tap Continue.

Your setup is complete. You can now configure the device in Control Hub.

After you have setup the Room Navigator as a stand-alone device, you can configure which web app it displays.


From the customer view on, go to Devices.


You can configure a single device or multiple devices.

  • Single device: Click the device in the devices list. Click Navigator persistent web app. Toggle on Enable persistent web app and enter a URL. Then click Save.

  • Multiple devices: Select the devices from the devices list. Click Edit and Navigator persistent web app. Toggle on Enable persistent web app and enter a URL. Then click Next and Apply.

In Control Hub, you can set up a single or multiple Room Navigators in room booking mode.

Before you begin

Before you set up a Room Navigator as a stand-alone device in room booking mode, you need to enable room booking. See the details on how to enable room booking.


From the customer view in, go to Workspaces. Select the workspaces you want to configure from the workspaces list and click Edit.


Under In-Room Booking, select On from the drop-down menu.

Individual workspaces: If you want to enable room booking for one workspace, select the workspace, and click the cogwheel in the Calendar section. Select Edit In-Room Booking Settings and toggle on in-room booking.

To access the Settings menu on a Room Navigator in persistent web app or room booking mode, tap the screen three times with three fingers.

In the Settings menu you can find:

  • Information about the device, such as the IP address, and software version.

  • Issues and diagnostics. You can also send logs from the device from this menu.

  • Restart and factory reset.

You can manage the Room Navigator the way you manage your other devices in Control Hub or through the device’s local web interface. Read more about device configuration.

You can read about the settings, and xAPI commands that are available for Room Navigator in stand-alone mode in this guide.