You can delegate someone else to schedule meetings for you from Microsoft Outlook using Webex Scheduler or Webex Productivity Tools. This is useful when you're unable to reach a computer or if you have another person manage your calendar.
Allow someone to schedule meetings on your behalf overview
To give another host permission to manage your Webex meetings from Microsoft Outlook for Microsoft Exchange, first give them scheduling permissions on your Webex site. Then, share your calendar and assign the other host as a delegate in Microsoft Outlook. If you use Microsoft Outlook with a Microsoft 365 account, you only need to assign the other host as a delegate in Microsoft Outlook.
If using Exchange on-premises, your version of Outlook must be on the Current Channel or Monthly Enterprise Channel for updates. The delegate must have a host account and have Webex Scheduler or Webex Productivity Tools installed.
Final release for Webex Productivity Tools
The June (42.6) release was the final release for Productivity Tools for Windows. The final release for Productivity Tools for Mac was 41.5 as Microsoft blocked injection-based plugins on Mac.
Microsoft Outlook customers who wish to schedule Webex meetings from Microsoft Outlook should move to the Webex Scheduler add-in.
The Webex Meetings desktop app and Webex Productivity Tools are provided in two separate packages. For information on the desktop app, see Webex Meetings Desktop App.
Productivity Tools no longer supports integrations with IBM Lotus Notes, IBM Sametime, Microsoft Lync, Internet Explorer, and Skype for Business from 41.2.
Set scheduling permission in Microsoft Outlook
From the Calendar in Microsoft Outlook, selectfrom the Home ribbon.
Enter the name or email address of the person you want to assign as a delegate, click Add, and then click OK.
Select Delegate from the list of permissions, and then click OK.
From the Calendar in Microsoft Outlook, select Calendar Permissions from the Home ribbon.
Select the Permissions tab from the Properties window.
Enter the name or email address of the person you want to assign as a delegate.
Open the Permissions drop-down menu, select Delegate, and then click Add.
From Microsoft Office Web App, select Calendar.
Under My Calendars, click the More options icon next to Calendar, and then select Sharing and permissions.
Enter the name or email address of the person you want to add as a delegate.
Select Delegate from the permissions drop-down menu, and then click Share.