You must install the Cisco Webex Meetings app for yourself, even if it has already been added to your team. The app includes the Cisco Webex Meetings bot. When you install the app and bot for yourself and set your default Webex site, you'll be able to use the Cisco Webex Meetings messaging extension to share a link to a Webex meeting.


The Cisco Webex Meetings app will update automatically when new updates are available. You won't have to update the Cisco Webex Meetings app that you install for yourself.

1

Select More added apps More added apps on the left side of Microsoft Teams, and then select More apps.

Left navigation bar
2

Search for the Cisco Webex Meetings app, select the app, and select Add.

Add app
3

In the private chat with the Cisco Webex Meetings bot that appears, set the default Webex site to use with the Cisco Webex Meetings messaging extension. Type site [Webex site URL]. Your Webex site URL is usually in the format company.webex.com.

Private chat with the Cisco Webex Meetings bot

 

If a team Webex site has been set that's different than your default Webex site, the team Webex site will be used when you use the messaging extension in that team.

4

If you want to pin the Cisco Webex Meetings messaging extension to the messaging extensions bar:

  1. Select Messaging extensions Messaging extensions.

    Messaging extensions bar
  2. Right-click the Cisco Webex Meetings app and select Pin.

A team owner or team member must add the Cisco Webex Meetings app for a team. The app only needs to be added once for each team.

1

In Microsoft Teams, go to Teams.

2

Next to the team name, select More > Manage team > Apps

3

Tap More apps, search for the Cisco Webex Meetings app and select it.

4

Select Add to a team from the drop-down menu and then click Add.

Add to a team highlighted in drop-down menu

The Webex Meetings Meetings app contains the Cisco Webex Meetings bot. The Webex Meetings bot provides the commands that you use to set up and share Webex meeting links.


 

If you're using Microsoft 365 and you don't see the Webex Meetings app in the store, contact your Microsoft 365 Global Administrator.

5

To update the app, follow the on-screen instructions.

Cisco Webex Meetings
Update instructions on the App tab

What to do next

Verify that the Webex site that your team will use for meetings is set. For more information, see Set Up Microsoft Teams to Use Cisco Webex Meetings.

1

In Microsoft Teams, select Add a tab Add a tab at the top of the channel.

2

Search for and select the Cisco Webex Meetings app.

If you don't get any search results, make sure that you have version 2.0 or later of the Cisco Webex Meetings app. For more information, see Add or Update the Cisco Webex Meetings App for a Team.

3

Follow the on-screen instructions and, if prompted, accept the requested permissions.

1

The Cisco Webex Meetings app may have already set the Webex site that your team will use for meetings. To check whether the site has been set, in any Microsoft Teams channel in which the Webex Meetings bot has been added, type @Cisco Webex Meetings site.

2

If the Webex site hasn't been set or if you want to set a different Webex site as the team site, type @Cisco Webex Meetings site [Webex site URL]. Your Webex site URL is usually in the format company.webex.com.

Cisco Webex Meetings site URL changes

Remember that when you change the Webex site, it changes for all members of that team.

That’s it. You and your team members can now use @Cisco Webex Meetings commands to easily invite others to a Webex meeting. Users can type @Cisco Webex Meetings to share a Join button and show the meeting link for your Webex Personal Room meeting or type @Cisco Webex Meetings [meeting_number] to share a Join button and show a meeting link for a scheduled Webex meeting with the specified meeting number.

Join the Cisco Webex meeting
3

If you have a different Webex site that you want to use for sharing a meeting URL, go to a private chat with the Webex Meetings app and type site [default Webex site URL] to set the Webex site URL for your default Webex site.

Other members of the team continue to use the team site unless they also set their default Webex site URL.